General Calendar 2002-2003
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UNIVERSITY OF
REGINA General Calendar 2002-2003 |
ACADEMIC PERFORMANCE/FACULTY ACTION
PROBATION AND DISCONTINUANCE (RTD)
Minimum Academic Performance Standard
Two-semester RTD for Failure to Meet the Minimum Academic Performance Standard
Two-semester RTD for a Term GPA of "NP"
Readmission and Transfer after a Two-semester RTD
Failure to Meet Performance Conditions
Failure in English 100 at the Third Attempt
Minimum Length of an Indefinite RTD
Readmission after an Indefinite RTD
Recalculation of the UGPA after an Indefinite or the Former "Accumulated Failures" RTD
AWARDING OF ADDITIONAL AND CONCURRENT DEGREES
DISRUPTION OF INSTRUCTIONAL ACTIVITIES
DAMAGE TO PROPERTY AND ASSAULTS ON INDIVIDUALS
The following subsections, organized alphabetically, outline the basic academic regulations for the University. Since faculty regulations may differ from general University requirements, students are advised to read the academic regulations listed under the faculty sections in this calendar or to consult their academic advisors.
For academic purposes, a full-time student is one who is registered in at least 9 credit hours each semester. A part-time student is one who is registered in fewer than 9 credit hours each semester.
ACADEMIC PERFORMANCE/FACULTY ACTION
A student's academic performance is evaluated according to regulations set by the University and by individual faculties and programs.
Students are encouraged to choose a program suited to their abilities and to discuss their academic performance regularly with an academic advisor.
Students who obtain high standing in a semester's coursework receive the designation of "Dean's Honours List" for that semester on their official transcript. For this purpose, high standing is defined by the university as a Term GPA of at least 85.00% on at least 12 credit hours of numerically-graded courses on which the Term GPA is calculated. The Faculty of Science requires 15 credit hours of numerically-graded courses. The Faculty of Social Work does not have a Dean's Honours List.
PROBATION AND DISCONTINUANCE (RTD)
Grounds
1. Failure to meet minimum performance standard.
2. Failure in third completed attempt at English 100.
3. Term GPA of NP in a full-time courseload (minimum 9 credit hours).
4. Failure to meet a faculty or program regulation.
The first three grounds result in University-level action. The fourth results in action at the faculty or program level.
Timing of Evaluation
Timing of the evaluation and the application of faculty action are at the discretion of the faculty. Most faculties review performance following every semester. The minimum academic performance standard is not applied until students have attempted 24 credit hours.
Limit to Evaluation
Academic performance before Fall 1984 is not included in evaluations of cumulative performance.
Minimum Academic Performance Standard
The minimum undergraduate grade point average (UGPA) that must be maintained once 24 credit hours have been attempted is 60.00%.
University Academic Probation
Students who fail to meet the minimum academic performance standard are placed on university academic probation. These students are permitted to continue studies. They may also transfer faculties unless the regulations of the receiving faculty prohibit this.
Two-semester RTD for Failure to Meet the Minimum Academic Performance Standard
If students fail to meet the minimum UGPA of 60.00% upon completion of an additional 15 credit hours since the application of university academic probation, they are required to discontinue (RTD) for two semesters from the university.
Two-semester RTD for a Term GPA of "NP"
Any full-time student receiving grades of NP (or a combination of grades of NP and F) in all courses in a given semester will be required to discontinue from the university for two semesters.
Readmission and Transfer after a Two-semester RTD
Transfer is not permitted while a university-level RTD is in effect. Readmission after a two-semester RTD is by petition to the original faculty or another faculty of the student's choosing (see page 2 and faculty sections).
Conditions on Registration
When a faculty admits or readmits a student on petition, it may set conditions on registration. These may include a limit on the number of courses that may be taken, mandatory academic advising, and/or performance conditions such as a requirement to pass all courses in the first semester.
Failure to Meet Performance Conditions
When a student is readmitted but fails to meet performance conditions, the student is required to discontinue indefinitely from the Faculty (see "Faculty Probation and RTD", below)
Probation after Readmission
When readmitted, students are not on university academic probation. Students whose UGPA is below 60.00% at the end of the first semester they attend after being readmitted are placed on university academic probation. They have a further 15 credit hours to attain the minimum standards before being required to discontinue again.
Indefinite RTD
Students who have been required to discontinue studies at the university, have subsequently been readmitted, and have failed to meet the minimum requirements of the university for a second time (under either the minimum academic performance standard or the term GPA of NP rule) are required to discontinue indefinitely from the university.
Failure in English 100 at the Third Attempt
Students who receive a failing grade in a third completed (i.e., passed or failed) attempt at English 100 are required to discontinue indefinitely from the university.
Minimum Length of an Indefinite RTD
The minimum length of an indefinite RTD is two years (six semesters).
Readmission after an Indefinite RTD
Readmission is by petition to the original faculty or another faculty of the student's choice (see page 2 and faculty sections).
Recalculation of the UGPA after an Indefinite or the Former "Accumulated Failures" RTD
If students who have been required to discontinue indefinitely from the university are accepted for readmission by a faculty, their failed courses (up to and including the semester following which they were required to discontinue) are excluded from the calculation of the UGPA for future evaluations of academic performance. The same process is observed for students who were or will be readmitted following the former one-year RTD based on accumulated failed credit hours (regulation in effect from 1989 to 2001).
Faculty Probation
Students may be placed on faculty probation at the discretion and according to the regulations of the faculty.
Faculty and Program RTDs
Students may be required to discontinue from their current faculty or program for failure to meet a faculty or program requirement or a second failure in a mandatory course. Refer to the faculty sections for regulations that may result in faculty action.
Minimum Length of a Faculty or Program RTD
The minimum length of a faculty or program RTD is two semesters. The minimum length of an indefinite faculty or program RTD is not less than two years.
Readmission and Transfer
Students who have been required to discontinue from a faculty may petition for transfer to another faculty, observing the normal deadlines and process for petitions, or may sit out the period of the RTD and petition for readmission to the original faculty. Students who have been required to discontinue from a program should consult their faculty about their options (see also page 2).
NOTIFICATION AND APPEALS
Notification to Students
Students are notified in writing by their faculty or college of any faculty action. Letters are sent to the students' current mailing address as recorded in the university's student information system.
Appeals
University academic probation and all RTDs may be appealed to the faculty by the deadline set in the faculty's or college's letter of notification (refer to faculty sections of the Calendar for appeal procedures). Late appeals will not be heard.
Registration While Appealing
Students who have been required to discontinue are not permitted to remain in classes during the appeal process. Course registrations are cancelled by the students' faculty or college.
Refund of Tuition Fees
Students whose registration is cancelled receive a full refund of tuition and other fees.
Transcript Record
University, faculty, and program RTD rulings and rulings of university academic probation appear on students' official transcripts. Rulings of faculty probation do not appear on official transcripts.
Students responsibilities include, but are not limited to:
1. reading and understanding the University's and their faculty's academic regulations, which are updated each year in the General Calendar;
2. reading and understanding degree and program requirements in the General Calendar, and obtaining clarification from their faculty or college office if necessary;
3. following course prerequisites (preceding or following course descriptions in the General Calendar) and the recommended or required sequencing of courses;
4. requesting academic advising on a regular basis;
5. reading and understanding procedures and deadlines for registration, for making changes to their registration, and for withdrawal (see pages 2 and 2;
6. reading and understanding procedures and deadlines for applying for scholarships (see page 2);
7. ensuring that their course registrations for each semester are correct, by checking their confirmation of enrolment or, if they have made changes after waitlists were dropped, Web WISURD;
8. reporting any errors in their course registration to their faculty or college office before the end of the first week of classes;
9. before dropping courses, consulting the appropriate University office or external agency about the consequences of a reduced course load for student loans or other external funding, awards, or visas;
10. obtaining and carrying a student photo ID card (see page 2);
11. paying fees on time (see pages 2 and 2);
12. verifying the appropriateness of grades awarded them by checking their statement of grades or Web WISURD;
13. ensuring that any appeals of grades received are made within one month of the date on their statement of grades (see page 2);
14. keeping the University provided with a current, valid mailing address at all times; and
15. applying for graduation by posted deadlines (see pages 2 and 2).
AWARDING OF ADDITIONAL AND CONCURRENT DEGREES
A student who has a bachelor's degree from the University of Regina or another institution will be allowed to pursue undergraduate studies leading to additional bachelor's degrees of the same or another designation under the following conditions:
1. The principal area of study or academic emphasis of each degree must be distinct from that of the previous degrees.
2. The student must meet all the program requirements for each degree.
3. The student must complete 30 additional credit hours for each additional degree beyond the first. If the degrees are of different lengths, then the cumulative total required is 30 credit hours plus the credit hours of the longer degree. For example, a student who completes both a three-year (90 credit hour) and a four-year (120 credit hour) degree, in either order or concurrently, requires 150 credit hours (30 +120) in order to graduate with the second degree. Formal after-degree programs may require additional credit hours.
4. If the first degree is from another institution, the student must meet the Faculty's residence requirement.
COURSES
Regular and punctual attendance is expected of students in their courses. Students who are persistently tardy or absent or who neglect academic work may be subject to disciplinary action and may be excluded from the final examinations.
Competence in writing is expected in courses at this University. Wherever possible, instructors are expected to conduct their courses in such a way as to obtain evidence of student writing skills, in term papers, essays, reports, or other written work, and to demand competence in writing for a passing grade.
COURSE DESCRIPTIONS AND COURSE CODES (LEGEND)
Courses offered at the University of Regina are one semester in length.
Throughout this calendar, course descriptions include a three-digit code found below the title of each course entry. An example follows:
HUMAN JUSTICE 423
Family Law and Family Policy
3:3-0
Examines the legal rules, legislation, institutions, and processes relevant to family welfare and policy. Includes comparisons with other jurisdictions and gives attention to such matters as family courts and child protection.
The three-digit code is read in this manner: the first digit indicates the credit hours earned by passing the course (in the example, 3 credit hours); the second digit, to the right of the colon, indicates the number of lecture contact hours per week, including time between classes (in the example, 3 lectures per week); the last digit, after the dash, indicates the hours to be spent each week in labs, studios, or sectioned seminars (in the example above, none).
The letters AA-ZZ following a course number indicate that the course's content is variable. For example, ENGL 304AA-ZZ has the title "Selected Author" but ENGL 304AA has the title "Jane Austen".
The credit hours generally equal the lecture hours, but may in some cases range from 50% to 100% of the contact hours. Contact hours generally include lectures, seminars, labs, and studio time.
The University of Regina accepts no responsibility for the continuance of any class or course of instruction which may not be completed as a result of an act of God, fire, riot, strikes, lockout or any cause beyond the control of the University of Regina.
No student may repeat a course (except for English 100) more than once. In exceptional circumstances, students may request permission from their faculty to repeat a course for the second time. English 100 may be repeated twice.
When a course is repeated, the grade obtained in the final attempt becomes the grade of record for that course.
All courses officially attempted will be listed on students' transcripts.
Not all instructional areas, particularly those located on the College Avenue Campus, are accessible by wheelchair. Please enquire with your dean's office or the Co-ordinator of the Disability Resource Office.
Students registered at the University of Regina are expected to behave responsibly and with propriety and are expected to abide by the policies and regulations of the University of Regina. When students fail to meet these expectations, the University reserves the right, under the University of Regina Act, to take whatever action it deems warranted by students' misconduct. The University reserves the right to withdraw scholarship funding for cause. Matters of academic misconduct and other misconduct can be referred to the Council Discipline Committee by either the Dean of the Faculty the student is registered in or the Dean of the Faculty where the misconduct occurred. In cases where the penalty of revoking the scholarship is deemed necessary, the Council Discipline Committee will report its decision to Council.
The University will concern itself with misconduct including-but not limited to-the following examples:
This includes but is not limited to dishonest or attempted dishonest conduct at tests or examinations, in which use is made of books, notes, diagrams, or other aids not authorized by the examiner. It includes communicating with others for the purpose of obtaining information, copying from the work of others, and purposely exposing or conveying information to other students who are taking the test or examination.
This includes but is not limited to the presentation or submission of the work of another person, without citation or credits, as the student's own work.
Plagiarism is that form of academic dishonesty in which one person submits or presents the work of another person as his or her own. Scholarship quite properly rests upon examining and referring to the thoughts and writings of others; however, whenever such thoughts or writings are used in students' work, the author and source must be clearly acknowledged through footnotes, endnotes, or other accepted practices.
Substantial plagiarism exists when there is no recognition given to the author for phrases, sentences, thoughts, code, or arguments incorporated in written work or software.
Complete plagiarism exists when a whole essay or piece of software is copied from an author, or composed by another person and presented as original work. Unless prior approval has been obtained, a similar situation is created when the same essay or software is submitted for credit in more than one course.
All forms of academic dishonesty, including misrepresentation in essay work, are considered serious offences within the University community.
DISRUPTION OF INSTRUCTIONAL ACTIVITIES
This includes student conduct which makes it difficult or impossible to proceed with scheduled lectures, seminars, laboratory sessions, discussion group meetings, and related activities, and with examinations, tests, or use of library facilities.
DAMAGE TO PROPERTY AND ASSAULTS ON INDIVIDUALS
This includes student conduct which leads to damage to or theft of University property or the personal property of members of faculty and staff, or of fellow students. It also includes assaults on any member of the University community.
DISCIPLINARY MEASURES
Section 33 of the University of Regina Act gives Senate the power to make regulations respecting the discipline of students. These powers, by tradition, have been delegated to the Council.
The University reserves the right to suspend or dismiss students for cause. Instances of student misconduct serious enough to warrant suspension or dismissal shall be referred to the Council Discipline Committee. Matters of academic misconduct and disruption of instructional activities shall be referred by the dean of the faculty in which the student is registered. In cases where the penalty of dismissal or suspension is deemed necessary, the Council Discipline Committee shall report its decision to Council.
An instructor who suspects that misconduct has occurred shall investigate the matter immediately. If satisfied that the misconduct did occur, the instructor shall notify the student at once that the incident is to be reported, and shall immediately report it to the department head or appropriate person in the faculty, who in turn shall notify the dean of that faculty or designate without delay. If after thorough investigation, during which the student shall have the opportunity to explain the incident, the misconduct is established, appropriate academic action may be taken by the department or faculty concerned.
1. When the misconduct consists of cheating, zero credit or some other mark may be assigned by the faculty for the examination or test in which the cheating occurred, or for the entire course.
2. When the misconduct consists of plagiarism, zero credit or some other mark may be assigned by the faculty for the plagiarized submission or for the entire course.
The action thus taken shall be reported immediately to the Council Discipline Committee by the dean of the faculty in which the misconduct occurred, together with a complete description of the evidence upon which the faculty action was based. If a student is registered in another faculty, the dean of that faculty shall be informed of the circumstances and of the actions, if any, that are taken in connection with it.
Other Misconduct
1. Disruption of Instructional Activities: Disruption of instructional activities, if minor in nature, may be dealt with by instructors in charge, as a matter of classroom discipline; however, continuing disruption by an individual may be reported by the instructor to the department head and subsequently to the dean of the faculty in which the disruption occurred. If necessary, the dean shall submit the case to the Council Discipline Committee for appropriate action.
2. Damage to Property and Assaults on Individuals: Offences covered by the Criminal Code of Canada shall normally be dealt with through the courts of law. If the misconduct is deemed sufficiently serious, the dean of the faculty in which the student is registered shall bring the matter to the attention of the Council Discipline Committee. The committee may recommend to the president of the University that appropriate action be taken, including the laying of charges against the offender(s).
In cases where academic or other misconduct has occurred in a faculty other than that in which the student is registered, the dean of the student's faculty shall be informed of the circumstances of the misconduct and of actions, if any, taken in connection with it.
RULES FOR OPERATION OF DISCIPLINE COMMITTEE
1. The Council Discipline Committee, subject to an appeal under Section 33(1)(e) and (f) and 78(1)(c) of the University of Regina Act, has the authority to impose fines, to levy assessments for damage done to property, to inflict the penalties of admonition and suspension, and to use all other appropriate means of discipline. In cases where the penalty of dismissal or suspension is deemed necessary, the Council Discipline Committee shall report its decision to the Council.
2. The president of the University has the power to exclude any student from the University and its campus until the next meeting of the Council Discipline Committee. This meeting shall be held as soon after such exclusion as possible, and the facts of the case shall be laid before the Council Discipline Committee for its adjudication.
3. Suspension is defined as a separation from the University for a fixed period of time. Dismissal closes a student's connection with the University without necessarily precluding her or his return.
4. In accordance with the rules of natural justice, students have the right to a fair hearing before the Council Discipline Committee. This includes the right to be notified of hearings, the right to present arguments, and the right to question the dean of a faculty or other complainant.
Students have the right to appeal decisions of misconduct, made by a faculty as described above, to the Council Discipline Committee. Decisions of the Council and its Discipline Committee are subject to further appeal to the Senate Appeals Committee under Section 33 of the University of Regina Act.
Credit by challenge will be governed by the following regulations:
1. It shall be the prerogative of each faculty and department to determine which courses may be challenged or, if more convenient, the courses to be excluded from challenge. No administration, education, or KHS activity courses will be eligible for challenge.
2. It shall be the prerogative of each faculty and department to determine the method of conducting the challenge examination. The examination must be conducted in a form that can be reassessed.
3. Students who have attended another university prior to applying for admission to the University of Regina may not apply for credit by challenge until the transfer credit evaluation of their previous university program is complete. Students may not apply for credit by challenge for any course for which they have received full (3 hours) transfer credit.
4. Except in special circumstances and with the permission of the dean of their faculty, students may not apply for credit by challenge if they have completed more than 15 credit hours at the University of Regina.
5. Courses audited or taken for credit (whether passed or failed) at the University of Regina or any other university may not be challenged, nor may any course be challenged more than once.
6. Students may not challenge a prerequisite course after successfully completing the advanced course except by permission of the department head.
7. Grading of the challenge examination shall be the same as that of the course challenged, including both numerical and pass/fail grading.
8. The grade assigned to a challenge examination shall be subject to reassessment in the regular fashion.
9. The fee for the credit by challenge examination shall be the same as the regular course fee.
10. Applications for the credit by challenge examination shall be made on an official Application for Credit by Challenge form obtained from the Office of the Registrar.
DEFERRAL OF FINAL EXAMINATION AND/OR TERM WORK
Grounds for Deferral
Extensions on deadlines for completion of assignments or writing of final examinations may be granted to students on the basis of illness, or accident, or other extreme and legitimate circumstances beyond their control.
Medical or Compassionate Withdrawal Option
If students become very ill or encounter other serious difficulties early in the semester or when no coursework has yet been completed, withdrawal may be a better option (see page 2). If in doubt, students may consult their faculty of college office for advice.
Authority to Approve Deferrals During the Semester
The authority to approval deferrals of term work (assignments and mid-term examinations) within the semester belongs to the instructor of the course. All deferred work must be completed by the date of the final examination (or, if there is no final examination, by five days after the end of lectures) in order to allow the instructor to submit grades promptly.
In the case of mid-term examinations, the instructor may assign a make-up examination or may transfer the weight of the examination to another examination or assignment, including the final examination. Some faculties have regulations governing this process.
Authority to Approval Deferrals Beyond the End of the Semester
The authority to approve deferrals of final examinations and/or term work beyond the date of the final examination belongs to the dean of the faculty in which the student is enrolled. In practice, this authority is normally delegated by the dean to the faculty office (or, for students registered through a federated college, to the college's academic or registrar's office). Special students (accelerated, casual, exchange, visiting) should apply to the University Registrar.
Making an Application for a Deferral Beyond the End of the Semester
Students must normally apply in writing before a request will be acted upon. However, they should notify their faculty or college and their instructor of their difficulties as quickly as possible, by telephone or e-mail if they are unable to come to the university.
Supporting Documentation
Students should expect that supporting documentation will be required and must be submitted before a deferral is approved. For illness or accident, supporting documentation will take the form of a certificate or letter from the attending physician clearly indicating the start and end dates of the illness and the student's inability to write an examination or to complete assignments, as appropriate. For other circumstances, students should consult their faculty or college office about acceptable forms of documentation.
Faculty Procedures for Deferrals Beyond the End of the Semester
The dean or designate will consult with the instructor of the course to establish that the student is in good standing: that is, that the student would have a reasonable chance of passing the course if a deferred final examination and/or deferral of term work were granted.
When a decision has been made, the dean or designate will notify, in writing, the student, the instructor, the head of the department and the dean of the faculty offering the course, and the Office of the Registrar.
Maximum Length of Deferral
Missing course assignments must be submitted, and deferred final examinations written, by January 31 for Fall courses, by May 31 for Winter courses, and by September 30 for Spring/Summer courses. In cases of prolonged illness or other incapacity, deans and their designates have the authority to extend the deferral to the end of the semester: that is, to the end of Winter semester for Fall courses, to the end of Spring/Summer semester for Winter courses, and to the end of Fall semester for Spring/Summer courses.
Students who are unable to complete the deferred work by the deadline may be eligible for aegrotat standing (page 2) or a medical or compassionate withdrawal (page 2) and should consult their faculty or college before the expiry of the deferral.
Grading
An interim grade of DE ("deferred") is assigned for a deferred final examination or deferral of both final examination and term work. An interim grade of IN ("incomplete") is assigned for deferral of term work alone. When the deferred final examination has been written, and/or missing work completed, the instructor (or, in the instructor's absence, the department head or department head's designate) will grade the work and assign a percentage grade to replace the interim grade.
Beginning on May 15, September 15, and January 15 for the previous Fall, Winter, and Spring/Summer courses respectively, the Office of the Registrar will convert any unreplaced grade of DE to a grade of NP, and any unreplaced grade of IN to a percentage grade based on the portion of the course completed or to a grade of NP, as determined by the instructor and approved by the dean of the faculty or college that offered the course.
When a student fails to write the final examination or fails to complete a mandatory component of a course, a non-numeric grade of NP (No Paper) will be assigned. An NP will be assigned a numeric grade of 40% and will be used in the calculation of a student's GPA.
Identification for Examination Purposes
Students must be prepared to provide photo ID for examination purposes.
Violations of any of the following examination regulations are punishable by expulsion from the examination room and such additional penalties as the Council Discipline Committee may deem appropriate:
1. Food and beverages are not allowed in the examination room.
2. Candidates shall not bring into the examination room any books, papers, or other materials or devices except on the written permission of the examiner in the subject concerned or as indicated on the examination paper.
3. No candidate shall be permitted to enter the examination room later than thirty minutes after the beginning of the examination or allowed to leave within thirty minutes after the examination has commenced.
4. Candidates shall hold no communication of any kind with other candidates within the examination room.
5. Unless permission has been granted by the supervisor, candidates may leave their seats only to turn in their answer books.
No final examinations for on-campus credit classes will be scheduled in the last three hours of scheduled lectures, nor in the day/days between the end of lectures and the first day of the final examination period, without prior written approval from the Dean of the Faculty concerned, with a copy to the Registrar. The due date of take-home exams, quizzes and mid-term examinations shall fall within the terms of this statement; but due dates for term papers, projects, essays, and practical exams (laboratory, presentations, recitals, exhibitions) will be excluded. Quizzes with a weight in the total evaluation of the course of 10% or less will be excluded too.
The privilege of writing supplemental examinations is granted at the University of Regina only for the Faculty of Engineering. Please refer to rules governing Engineering Supplemental Examinations, Faculty of Engineering, in the Engineering section of this calendar on page 2.
The University of Regina employs a percentage grading system. A mark of less than 50% is a failing grade. Grades in the range of 0% to 39% will be treated as 40% for the purposes of calculating averages. The University of Regina also assigns a number of non-numeric grades.
GRADES AND DEFINITIONS ARE INCLUDED IN THE GLOSSARY OF THIS CALENDAR.
Academic standing is determined by use of a grade point average (GPA). This is calculated by (1) multiplying for each course the credit hours by the grade earned, (2) adding together the products of that multiplication, (3) adding together the credit hours for the courses used, and (4) dividing the first sum by the second. The calculation is not rounded but is truncated to two decimal places.
Only grades that have or are assigned a numeric value are used in GPA calculations (see "GPA hours" in the glossary). Grades of 0%-39% and NP are all counted as 40% in the calculation. Final grades of AG (aegrotat standing), AU (graduate student audit), P (pass), F (fail), C (credit), MC (maintenance of candidacy), N (no credit), and W (withdrew), and interim grades of DE (deferred examination), IN (incomplete), IP (in progress), and NR (not yet reported), do not form part of GPA calculations.
The GPA calculation is applied to different selections of courses for different purposes. The following are the major kinds of GPA calculation:
1. Cumulative grade point average (CGPA): The CGPA is based on all University of Regina courses taken, whether passed or failed, repeated or not.
2. Undergraduate grade point average (UGPA): The UGPA is also based on all University of Regina courses taken, but when a course has been repeated, only the grade in the most recent approved attempt is used (refer to the rules on repeating courses on page 2).
3. Program grade point average (PGPA): The PGPA is calculated according to UGPA rules, but is based only on the courses that are used in a particular program. A failing grade in a required course is included in the calculation until the course has been successfully repeated (refer to the rules on repeating courses on page 2).
4. Term GPA (TGPA): The TGPA is calculated according to CGPA rules, and is based on all courses taken in a particular semester (Fall, Winter, or Spring/Summer).`
RESPONSIBILITIES OF INSTRUCTORS
(Instructors and students should consult the Reassessment and Appeal Procedures for specific regulations regarding reassessment.)
1. At least 75% of the work used to arrive at a student's grade should be of such a nature that it can be reassessed by an independent examiner. When an instructor wishes to deviate from established practices, and especially when methods of evaluation may make it impossible to follow these recommendations, such evaluation methods should be approved by the dean.
2. During the first six hours of instruction in any course, the instructor must provide students with a written statement of the general basis of evaluation and of the syllabus.
3. During the semester and at examination time, instructors will maintain proper records of the assessments of the different parts of the work subject to assessment.
4. Students' final examination papers will be retained for a period of six months.
5. Practicum supervisors are encouraged to adopt a method of evaluation that provides continuous information to students on their performance during a practicum. All supervisors are responsible for maintaining all of the documentation on which the evaluation is based.
6. When instructors feel it is necessary, student identification may be required for examination purposes. Students must be prepared to show photo identification.
GRADUATION, PROMOTION, AND CONVOCATION
Convocation meets twice a year to admit students to degrees and to award scholarships. Ceremonies are normally held the last Wednesday, Thursday and Friday (afternoons only) in May and the third Saturday in October. Students should consult the Academic Calendar for specific ceremony dates. All graduating students are expected to attend and a general invitation is extended to parents and friends.
ELIGIBILITY FOR GRADUATION AND PROMOTION
1. In order to obtain a degree from the University of Regina, students are required to complete at least 50% of their degree program at the University of Regina unless otherwise specified by a faculty regulation.
2. A minimum PGPA of 60.00% is required for graduation.
3. A minimum PGPA of 80.00% is required for graduation with Distinction.
4. A minimum PGPA of 85.00% is required for graduation with Great Distinction.
5. Students who obtain high standing in a semester's coursework receive the designation of "Dean's Honours List" for that semester on their official transcript. For this purpose, high standing is defined by the university as a Term GPA of at least 85% on at least 12 credit hours of numerically-graded courses. Faculties are permitted to increase the number of numerically-graded courses on which the Term GPA is calculated. The Faculty of Science requires 15 credit hours of numerically-graded courses. The Faculty of Social Work does not have a Dean's Honours List.
An average of at least 70.00% on a four-year bachelor's degree is required for admission to a graduate degree program, and an average of at least 65.00% is required for admission to a graduate diploma program.
6. In all undergraduate faculties, the average required for graduation will be calculated only on those courses which form part of the degree (failed courses and extra courses are not included).
Since it is recognized that students may obtain low grades in their early semesters, an increasing scale of averages may be used as the basis for promotion. Students who fail to have an acceptable average, as set by their faculty, at the end of any particular semester may be required to discontinue or to repeat courses.
For specific regulations regarding repeating courses, please refer to the entry Repeating Courses on page 2.
In order to qualify for graduation, students must:
1. Satisfactorily complete all the requirements for the degree to which they wish to be admitted;
2. Complete an Application for Graduation Form (refer to next heading below); and,
3. Be recommended for approval to Executive of Council by the faculty which will confer the degree.
If, in the opinion of the faculty, students have completed the requirements for the degree, they will be listed as a degree candidate and will be eligible to graduate. Each faculty may set its own standards for graduation and promotion. Students should check with their faculty advisors regarding these standards and the regulations governing the calculation of GPAs for the award of Distinction, Great Distinction, Honours, and High Honours.
Graduation is not automatic upon successful completion of a degree or certificate program. Students must apply. Also, if you submit an application to graduate and subsequently do not graduate, you must re-apply for a subsequent ceremony.
Application forms are available at the Office of the Registrar and in faculty offices. The form should be completed in full and submitted to the faculty office, preferably in person, before the deadline.
GRADUATION AND DELINQUENT ACCOUNTS
The diploma and other certification will be withheld if students have outstanding accounts with Financial Services, the Library, AV Services, or a federated college (subject to approval of Senate, March 2, 2002 - If this recommendation is not approved, the former regulation will be applciable which states "Convocation will be refused if students have outstanding accounts with Financial Services, the Library, AV Services, or a federated college."
REASSESSMENT AND APPEAL PROCEDURES
Students are entitled to a reassessment of the work which was used to determine their final grade for the course. At least 75% of the work used to arrive at a student's grade should be of such a nature that it can be reassessed by an independent examiner. When an instructor wishes to deviate from established practices and especially when methods of evaluation may make it impossible to follow these recommendations, such evaluation methods should be approved by the dean. Non-adherence to these recommendations may necessitate permission being granted for the student to sit for a second examination.
In the first stages, reassessment is an informal process. The latter stages, if necessary, take place through a formal appeal.
INFORMAL REASSESSMENT REGULATIONS
While Course is in Progress
While a course is in progress, students are entitled to request reassessment of any work which contributes to their final grade. If the instructor's reassessment results in no change of the evaluation, the student may, in cases of major disagreement between the student and the instructor, appeal to the department head or other appropriate officer.
When Course is Completed
1. Before requesting a formal reassessment, the student should discuss the grade with the instructor. The instructor will arrange examination of any graded work of the student to which there has not been previous access.
2. If an error is found, the grade may be changed accordingly.
3. Change of grades must be made within one month of the release of grades by the Registrar's Office.
FORMAL REASSESSMENT REGULATIONS
If informal discussion fails to resolve the disagreement, the student may formally appeal for reassessment.
1. Written application for reassessment must be made. All students, including those registered for practicum courses, have the right to have their final grade reassessed. This reassessment will be of all work on which the grade was based. Reassessment will not lower the original grade.
2. A fee for reassessment must accompany the application. This fee will be refunded if the student's grade is raised at least 5% as a result of the reassessment.
3. The application for reassessment must be made in writing to the Registrar's Office within one month after the grades have been announced by the Registrar.
4. For skill portions of physical activity courses, the reassessment must be applied for not later than 7 days following the posting of final grades by the Faculty of Kinesiology and Health Studies.
5. The Registrar's Office will transmit the application form and related materials as submitted by the student, to the head of the department (or to the appropriate associate dean or dean) of the subject area concerned, who will make the arrangements for the reassessment and transmit to the Registrar's Office a statement of the final grade to be awarded as a result of the reassessment.
6. Reassessments for graduate classes will be forwarded directly to the Dean of Graduate Studies and Research.
7. In the first instance, the reassessment will be made by the original instructor if the instructor is available. If this does not result in a higher grade, a reassessment will be made by one or, if possible, two other instructors in the same discipline.
8. During the semester and at examination time, instructors will maintain proper records of the assessments of the different parts of the work subject to assessment. Students' final examination papers will be retained for a period of six months.
9. Students should retain all graded work returned to them by the instructor in order to facilitate a proper reassessment. Copies of term papers should always be retained by students. When a reassessment is requested, the student is responsible for providing the head of the appropriate department with the written work to be reassessed.
10. The reassessment of grades shall be granted high priority and the results of a reassessment shall be conveyed to the Registrar's Office as soon as possible. The Registrar's Office will notify the student of the results of the reassessment.
11. A student unsatisfied with the results of the reassessment may discuss the matter with the Associate Vice-President (Student Affairs), from whom the student may obtain information about procedures for further appeal.
REASSESSMENT OF PRACTICUM COURSES
1. Students have the right to appeal grades for courses involving a practicum.
2. Practicum supervisors are encouraged to adopt a method of evaluation that provides continuous information to the students on their performance during a practicum.
3. All supervisors are responsible for maintaining all of the documentation on which the evaluation is based.
RULES FOR OPERATION OF STUDENT APPEALS COMMITTEE
1. With the exception of matters to be heard by the Council Discipline Committee, all appeals and applications by students regarding faculty decisions will be heard by the Council Committee on Student Appeals. Formal requests for appeals must be submitted in writing to the University Secretary.
2. Grounds for an appeal to the Council Committee on Student Appeals include, though are not limited to, the following:
· There is additional relevant information which was not considered at the faculty level;
· There was a problem in procedure at the faculty level;
· The substance of the case was not considered correctly at the faculty level. For example, relevant rules and regulations were applied incorrectly;
· Even if relevant rules and regulations were applied correctly, the resulting decision is unfair or unreasonable in the circumstances.
Matters such as grades assigned for individual courses or credit given for courses taken at other institutions will usually not be considered by the Council Committee on Student Appeals.
3. Decisions of the Council Committee on Student Appeals can be appealed to the Senate Appeals Committee under Section 33 (1)(e) of the University of Regina Act and the University of Regina Senate By-laws.
4. In accordance with the rules of natural justice, students appealing to the Council Committee on Student Appeals have a right to a fair hearing. This includes the right to be notified of hearings, the right to be present and represented at the hearings, the right to present arguments, and the right to question the dean or person designated by the dean.
5. Procedures for the Council Committee on Student Appeals include, but are not necessarily limited to, the following:
· the student's or representative's presentation, with opportunity for the dean/designate and Committee members to ask questions;
· the dean's or designate's presentation, with opportunity for the student/representative and Committee members to ask questions;
· an opportunity for final statements by the student or representative and dean/designate;
· the student/representative and dean/designate will then withdraw from the hearing and the Committee will make its decision on the appeal - the student will be informed as quickly as possible of the results of the appeal and reasons for the decision - a record of the hearing will be kept by the University Secretary.
6. The Council Committee on Student Appeals will report at least annually on its activities to Executive of Council.
7. The Council Committee on Student Appeals meets on the fourth Wednesday in August to consider appeals pertaining to the previous academic year. It may meet at other times of the year if necessary.
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