The purpose of this document is to set
forth the policies and procedures governing Faculty budgets under normal
circumstances. For the sake of brevity, the term “Faculty” will be used
throughout this document to mean any of the nine faculties, the Library, the
Language Institute and the Centre for Continuing Education.
of the 2011/12 budget year, each faculty budget has two essential components:
This component provides full funding for the salaries of all tenured and
probationary faculty members, all Instructors, and all permanent administrative
and support staff. It also includes core funding for vacant faculty positions,
at a rate off $63,000 per position.
This component is available to meet the faculty’s contingent needs, including
such things as salaries for term appointments, sessional stipends, student
support and consumable items.
cost of benefits (i.e., pension contributions, insurance premiums) is borne
The base-budget allocation in respect of a permanent academic staff member who
takes a reduced appointment under Article 14 of the URFA collective agreement
will be frozen at the individual’s annual salary prior to the commencement of
the reduced appointment. An adjustment will be made if the individual returns
to full-time status, with the costs borne centrally.
base-budget allocation in respect of a faculty or staff member who is placed on
salary continuance or long-term disability will be frozen until the individual
returns to work on a full-time basis or the end of the second full fiscal year
following the fiscal year in which the disability claim is made, whichever is
shorter. In cases where the latter deadline is operative, the budget may be
adjusted in a subsequent fiscal year to provide funds for a replacement
tenure-track position, after discussions involving the President’s Office, Human
Resources and the relevant dean.
fall-in from the permanent-salaries component may be used for discretionary
purposes during the year in which the fall-in arises.
of discretionary funds to the permanent-salaries component will be permitted
only with the prior approval of the Vice-President (Academic).
a faculty’s base budget has been fixed for a given fiscal year, it will not
normally change until the following fiscal year.
However, funding for a newly created position will be added to faculty budgets
as of the appointee’s date of hire.
Preparation of Annual Budgets
budgets will be set annually, as of May 1, the beginning of the University’s
fiscal year. Budgets will reflect the outcomes of the budget process and the
revenues available to the University.
permanent-salaries component of faculty budgets will be adjusted annually to
reflect negotiated salary increases, including merit increases and promotional
salary in respect of any permanent faculty position that both became vacant and
was filled during the preceding fiscal year will be adjusted to the incumbent’s
actual annual salary.
If the incumbent’s salary is higher than the core funding of $63,000 for the
position in the previous year’s budget, the incremental funding will be provided
by the University.
If it is lower, then the residual amount will revert to central University
funds will be adjusted in accordance with budget priorities and available
recognizes and supports the need for stability and predictability in faculty
budgets and flexibility in the use of these budgets, and this policy statement
is designed in part to achieve these goals. However, the University also
recognizes the possibility that, in some years, the available funding may be
insufficient to fulfill it commitments under this policy. Under such
circumstances, the University would undertake to work with the deans to
determine changes which would minimize, to the extent possible, the effects of
fiscal stringency on the faculties, while assuring a balance budget for the