The following is a summary of the insurance coverages in place as of November 2002.  These coverages and limits can and do change regularly.  For specifics on the coverages in place as they affect you, confirm the policies in force with the Associate Vice-President (Finance) at local 4171.

1. General Liability Insurance Policy

The General Liability Policy provides general liability coverage for the University. The policy names additional insureds covered to include "any officer, director, governor or member of the directing or governing body, employee, shareholder or volunteer while acting on behalf of the Insured or any former officer, director, governor or member of the directing or governing body, employee, shareholder or volunteer with respect to acts performed on behalf of the Insured in that capacity" and "students while performing any duty which is considered regular or extraordinary studies or recreational activities connected with the Named Insured."

2. Educational Institutions Errors and Omissions Liability Insurance Policy

The Errors and Omissions policy provides more specific Errors and Omissions liability coverage to the University. Additional Insureds are extended to the same group as noted above for the General liability policy.

3. Property Insurance Policy

The Property Insurance policy provides coverage for all University owned assets at their replacement cost. The policy only covers University owned assets and unowned assets of other entities which are placed in the care and control of the University. The policy does not cover personal possessions of faculty, staff, students or other individuals.

In addition, the property policy does not provide coverage for "mysterious disappearance." There must be evidence of theft, break-in or similar proof of the loss before the policy applies.

This policy has a very large deductible and therefore only comes into effect in the event of major losses. Losses which would have been covered under this policy had they been larger than the deductible are covered by the University's Self Insurance Fund.

4. University Self Insurance Fund

Annually, the University allocates a portion of its operating budget to the Self Insurance account which is then administered by the Associate Vice-President (Finance). The purpose of this account is to provide coverage for those items which would have been covered under the property policy, but failed to exceed the deductible. If the loss would not have qualified for coverage under the Property Policy, then the Self Insurance Fund will also not apply.

The Self Insurance Fund is also used to pay the deductibles of the other external insurance policies. The deductibles vary amongst the various policies. Departments are responsible for the first $2,500 deductible on all claims, the Self Insurance Fund pays the balance when the deductible exceeds $2,500.

5. Computer Equipment Insurance Policy

This policy provides additional property coverage for computer equipment and related peripherals for all University owned equipment. Financial Services maintains an inventory of all fixed assets in the Banner Finance system, including computer equipment, which were purchased with University funds and insures all items in this inventory. The Computer policy provides all risk coverage (excluding "mysterious disappearance") for replacement value and has a $2,500 deductible.

This coverage is automatic for all University owned computer equipment wherever located in Canada or the continental United States. In order to place this coverage on equipment taken out of this area, you must notify the Associate Vice-President (Finance) in writing of:

Equipment being taken;
Destination;
Dates the equipment will be located there.

 

The insurance company will then be notified and the regular coverage will apply. If the insurance company is not notified in advance, they will deny coverage.

6. Personal Professional Property Insurance Policy

As none of the other University insurance policies provide coverage for the 
personal assets of faculty and staff, this policy exists to provide insurance 
on the personal professional property employees may be required to have on campus. Property covered is any personally owned property that relates to your profession, such as books, microscopes, computers, etc. The insurance is self-funded by the University without an external insurance company. The policy applies to all full time faculty and staff and provides $5,000 Personal Professional Property coverage for each member, with a $500 deductible. The payment of this deductible is the responsibility of the individual faculty or staff member.

Individual employees' personal home insurance often covers this property as well, but usually has a maximum coverage limit which often is as low as $500.  In the event of a loss, faculty and staff must first claim the loss from their personal home owner's or tenant's insurance and the University's $5,000 coverage applies thereafter.

7. Travel Insurance Policy

Any University employee travelling on behalf of the University is required to complete and get approved a "Travel Authorization Request Form" prior to their departure. This form includes a section where the departure and arrival date must be given. Travel insurance is then provided based on this completed form between departure and arrival dates at no cost to the traveller. See section 30.05.05.04 for policy details.

8. Vehicle Insurance

If you use rental vehicles on University business, it is very important to follow the procedures described below.

 

The general rule is that when you rent a vehicle, you should decline all insurance coverage, but you must pay for the rental car with the University of Regina BMO Mastercard Travel Card. It is acceptable to use a different personal credit card if you wish as long as it provides the same coverage (such as the Visa Gold card). This procedure will save approximately $16 day in insurance fees while still providing proper collision insurance coverage. The University carries an insurance policy which provides liability coverage for you while driving rental vehicles.

 

If you do not have an BMO Mastercard Travel Card, you can apply for one on the Supply Management Services’ home page at http://www.uregina.ca/sms/amexapp.shtml.

 

The features of the BMO Mastercard Travel Card and the limitations of the coverage are described on the web at http://www.uregina.ca/presoff/vpadmin/policymanual/fs/30051004.html.

 

If you rent CVA (Central Vehicle Agency) vehicles, they provide the necessary insurance coverage and you do not need to follow the above procedures. CVA vehicle rental procedures are described on the web at http://www.uregina.ca/sms/cvainfo.shtml.

 

If you use your personal vehicle for University business and then claim mileage reimbursement, collision coverage is provided by your personal license plates (and package policy if one exists). The University carries an insurance policy which provides liability coverage for you in addition to that provided by your license plates and package policy.

 

In all circumstances, in the event of an insurance claim, the individual’s faculty or department is responsible for paying the first $2,500 of any insurance deductible.

 

Note that all the insurance coverage described above only applies to vehicles used in Canada or the continental U.S.A. If you are travelling abroad and renting vehicles at your destination, you are responsible for arranging your own insurance as is appropriate for the country(ies) in which you are travelling.

Vehicle rentals for personal use (i.e. not for use on University business) -  The BMO Mastercard Travel Card is issued in the name of the individual who may use the card for whatever personal purchases the cardholder chooses.   If vehicles are rented for personal use, all of the BMO Mastercard Travel Card benefits apply, including collision damage coverage.  However, the University's other liability insurance policies do not apply for personal use rental vehicles.   Therefore, when a cardholder rents a vehicle for personal use, only the collision damage insurance offered by the car rental company should be declined, with other liability insurance coverage being purchased from the car rental company.

9. University Insurance Coverage as it Applies to Students

When students are performing any duty or taking part in any activity which is considered part of regular or extraordinary studies or recreational activities connected with the University, they are "additional insureds" under the University's General Liability and Errors and Omissions Liability policies as described in paragraphs i. and ii. above. This includes any student on a practicum or work placement which is part of their academic program.

 

When students operate vehicles during their practicums or while involved in approved activities, they are considered to be acting as agents for the University and are thereby provided with the insurance coverage described in paragraph viii. above while operating vehicles.

 

The University self administers the Student Accident Benefit Plan whereby when students are injured during their studies, the University will reimburse them for certain medical expenses over and above regular provincial medical insurance. This covers items such as dental work, ambulances, crutches, etc. (see policy 90.20.40).

 

Students involved in travel authorized by the University are required to complete a "Travel Authorization Request Form."  Once this form is completed, travel insurance is put into place as identified in paragraph vii. above. Only one form with an attached list of participants is required for teams or classes traveling together.

 

Students working in unpaid work placements must make application for Workers' Compensation Board (WCB) coverage at no cost to the students.  The form is located on the Registrar's Website at:  hppt://www.uregina.ca/courses/forms/Schedule%20B.pdf.  This form must be completed by the student, submitted to the Registrar's office and approved by Saskatchewan Learning.  This is provincial coverage and only applies to students working at unpaid work placements / practicums in Saskatchewan.