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Study Space for Current Students

Policy for the Allocation of Graduate Space

The Faculty of Arts has a limited number of study spaces available to graduate students, which has been further reduced to 24 spaces due to the current pandemic restrictions.  Arts graduate students are eligible and encouraged to apply however preference will be given to first-year graduate students.  Spaces will be allocated from 1 October – 15 August. This allows time to have the graduate rooms emptied and cleaned in preparation for the next academic year.

In order to be considered for a space, the process is as follows:

  • Submit the Graduate Student Space Allocation Form by 30 October. Forms received after this date will be placed on a wait list.
  • The Dean of Arts Office (CL 426) will notify the successful applicants via email before the end of October.
  • Effective September 1st, 2019, students will require a FOB in order to enter their designated graduate room.
  • Successful applicants must visit the Dean of Arts Office in order to receive their FOB and carrel key (if applicable). Please note that a $20.00 deposit fee will be applied to student accounts once FOB and key have been issued.
  • FOBS and keys must be returned by 15 August or as soon as a student no longer requires the use of their space, whichever occurs first. Once the FOB and key have been returned, the Dean’s Office will refund students their initial deposit.
  • If a student wishes to retain their space, they must submit a Graduate Student Space Allocation Form requesting continued use of their space for the next academic year by 30 April. Please include your room and carrel information when completing your request.

Assignment of Space

Assigned study spaces are located in the Administration Humanities Building (room 319) and the Classroom Building (rooms 218, 222, 255, and 344)

  • Space is not guaranteed to all who apply.
  • Attempts will be made to house students from the same department in the same graduate room, but please note that graduate rooms are not department-exclusive.
  • Students must resubmit the Graduate Student Space Allocation Form every year. However, there is no guarantee that students will receive a carrel, or remain in the same carrel. If a student does NOT resubmit the form by 30 April, the Faculty of Arts will assume the student no longer requires their space. If a reapplication form has not been received, any possessions remaining in the carrel after the 15 August allocation deadline will be disposed of. It would be greatly appreciated if you could clean out your individual study space before returning your FOB and key.
  • Graduate rooms are meant to be used as quiet study spaces. If group work is necessary, please respect your fellow graduate students and use one of the designated TA rooms or book one of the student lounges (see below). TA rooms are located in Classroom Building rooms: 308, 323, 330 and Administration Humanities Building rooms: 326, 413.
  • Students who wish to move to a different study carrel must resubmit the Graduate Student Space Allocation Form.
  • Please respect the current pandemic guidelines, which have placed restrictions on the number of individuals allowed to occupy the graduate rooms at any given time.
  • Please do not keep perishable food items in your study carrel.

Deposits & Fees

  • Effective 1 September 2019, students will be issued a FOB in order to access their designated graduate room. FOBS are set to expire on 15 August following the year they were issued.
  • Students who have successfully applied for space will have a $20.00 charge applied to their student account once they retrieve their FOB and key. This charge is to cover the cost of the FOB, and to place a deposit on the carrel key. Once a student returns their FOB and key, they will receive a $10.00 refund from the Dean of Arts Office.
  • Prior to 1 September 2019, students were required to pay a cash deposit of $25.00 in order to receive keys. These students will be grandfathered into the new process, meaning they will still receive their $25.00 deposit upon returning their keys to the Dean of Arts Office.
  • If keys are lost, stolen, or can otherwise not be returned, students must inform the Dean of Arts Office and will forfeit their deposit.

Other Available Student Spaces

  • Student lounges are located in Classroom Building room 318 and Administration Humanities Building room 419.

Updated: 6 October 2021