Year End Procedures

The main cut-off dates for the 2018-19 RESEARCH fiscal year, ending March 31, 2019 are:


  • Monday April 8 - Scotiabank Centrepoint Online account codes and descriptions for Pcard must be entered and submitted by 4:30 PM for the March 1 -31 Pcard transactions.  All other March month-end uploads will be available to view in FAST
  • Wednesday April 10 - all May - March expense claims must be received in Financial Services (walk them over if needed).  March PCard data will be uploaded. These will appear in FAST Thursday April 11
  • Monday April 15 - All JV corrections with supporting papers, to be provided to Financial Services by 4:15 PM
  • Wednesday April 17 - FS will ensure all corrections are entered, and will close March at 4:15 PM

The main cut-off dates for the 2018-19 University fiscal year ending April 30, 2019 are:


  • Monday May 6 - Scotiabank Centrepoint online account codes and descriptions for Pcard must be entered and submitted by 4:30 PM for the April 1 - 30 Pcard transactions.  All fiscal 2019 expense claims and cash transmittals must be received in Financial Services (walk them over if needed).  
  • Wednesday May 8 - April's PCard data will be uploaded, and all other April month-end uploads will be done.  These will appear in FAST Thursday, May 9.  Faculties and departments should now do final reviews of their finances
  • Thursday May 9 - 2019 payroll encumbrances will be liquidated
  • Monday May 13 - All JV corrections with supporting papers to be provided to Financial Services by 4:15 PM. 
  • Tuesday May 14 - All fiscal 2019 invoices (ensure Req and PO completed if necessary) to be provided to Financial Services by 4:15 PM.  Fiscal 2019 external invoicing must be complete
  • Wednesday May 15 - Payroll Pay 10 will post some amounts to April 2019.
  • Thursday May 16 - FS will ensure all corrections, transmittals and old year invoices are entered and approved, and will close April at NOON
  • Monday May 27 - Trial Balance and Financial Statements to be provided to auditors

Please note: no further old fiscal year corrections, invoices, transmittals, billings, or transfers etc. will be posted after Thursday, May 16, 2019 at noon

If a transaction misses this deadline, it will have to be posted into fiscal 2020 and will be treated as an error by the auditors and reported to the Board.  So please ensure all old-year transactions get to Financial Services by the deadlines above (walk them down if you have to).

Detailed Year-End Procedures

Have Questions About the Year-End Process?

Questions about the overall year-end process can be directed to the Director, Financial Reporting.