Bookstore Discounts

Category: Operations
Number: OPS-120-005
Audience: All University employees and External Bookstore Customers
Issued: December 10, 1998
Revised: January 24, 2014
Owner(s): AVP (Student Affairs)
Approved by: Provost and Vice-President (Academic)
Contact: Bookstore Manager - 306-585-5173

Introduction

This policy outlines the rules for calculating discounts to customers of the Bookstore, in order to ensure a consistent approach.

Policy

Internal Accounts, Accountable Professional Expense Accounts (APEA) (University funds transferred internally) and University of Regina Corporate Cards

Discounts on purchases charged to an internal account, APEA, or corporate card are to be calculated as follows:

  • Full Discount Trade Books (meaning the Bookstore has received a discount of 30% or more from the publisher). Discount 10%
  • Supplies and sundries (meaning giftware, U of R clothing, food items, etc). Discount 10%

Exempted items include textbooks, Short Discount Trade Books (meaning the Bookstore has received a discount of less than 30% from the publisher, marked ‘net’ on the label), some computer  and nursing merchandise and previously reduced items.

When using an internal account, APEA or corporate card to purchase from the Bookstore, GST is not charged. PST only is charged on non-book merchandise.

Clothing and food may not be charged to APEA accounts for personal use per Financial Services, policy on Accountable Professional Expense Accounts (APEA).

External Accounts (corporate, library, government, etc.)

Discounts on purchases charged to an external business account are to be calculated as follows:

  • Full Discount Trade Books (meaning the Bookstore has received a discount of 30% or more from the publisher). Discount 10%
  • Supplies and sundries (meaning giftware, U of R clothing, food items, etc). Discount 10%

Exempted items include textbooks, Short Discount Trade Books (meaning the Bookstore has received a discount of less than 30% from the publisher, marked ‘net’ on the label), some computer  and nursing merchandise and  previously reduced items.

When using an external business account to purchase from the Bookstore, both GST and PST are charged, except no PST is charged on books. (Where GST or PST exempt status is shown GST or PST is not charged.)

Customers must provide a purchase order to receive discounts.

Per Financial Services, the issuer of the purchase order, not an individual, must issue payment.

Customers are responsible for actual mailing or courier charges.

Consequences for Noncompliance

If the Bookstore does not provide the appropriate discount to a customer, the customer is entitled to have the purchase reviewed and reissued.

The customer is responsible for payment to Financial Services directly. Any payments directly to the Bookstore will be forwarded to Financial Services. Non-payment issues will be handled by Financial Services.

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