About Records & Information Management

Archives & Special Collections in the University Library is leading the development and implementation of a university-wide records and information management program in partnership with University units. This includes policies, procedures and a set of comprehensive tools called records classification and retention schedules which will be used to classify/file records, assign official ownership/responsibility to specific areas on campus and provide guidance on how long records need to be retained before destruction or transfer to the Archives.

What is records and information management?

Records and information management is the systematic organization and appropriate disposition of paper and electronic records in a way that facilitates accountability, accessibility and institutional identity.

Why should records and information management matter to you?

When records and information management tools and procedures are properly applied, they facilitate:

  • compliance with the University’s Records and Information Management Policy approved by the Board of Governors
  • efficient identification and retrieval of paper and electronic records
  • transparent and accountable decision making
  • compliance with the University’s obligations under federal and provincial statutes (i.e. The Local Authority Freedom of Information and Protection of Privacy Act) and contracts and agreements undertaken by the University
  • information sharing
  • lower storage costs for physical and digital records
  • preservation of records with historic value