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University of Regina – Dr. John Archer Library and Archives University Archivist (Tenure-Track)

University of Regina – Dr. John Archer Library and Archives
University Archivist

The Dr. John Archer Library and Archives invites applications from innovative, proactive, flexible, collaborative and service-oriented candidates for the position of University Archivist. We are seeking an experienced archivist with experience in developing, managing, and promoting physical and digital archives within the larger context of a comprehensive university.

The successful candidate will strategically lead the continued growth and development of the University Archives and Special Collections. They will engage with private donors to acquire new collections, take an active role in promoting existing collections to the campus community and the public, collaborate with colleagues on the archival digitization program, and develop and maintain procedures for appraising, processing, preserving and providing access to physical and digital archival records of institutional, civic, provincial, national, and international importance.

This is a leadership position within the Dr. John Archer Library and Archives which includes supervision of staff and participation on the Library’s Leadership Team.


The University of Regina is situated on Treaty 4 lands with a presence in Treaty 6. These are the territories of the nêhiyawak, Anihšināpēk, Dakota, Lakota, and Nakoda, and the homeland of the Métis/Michif Nation. Today, these lands continue to be the shared Territory of many diverse peoples from near and far

The University of Regina is a modern, comprehensive University with a growing national reputation for excellence in teaching and research. We prepare our students to excel in the global community and our research opportunities attract the best and brightest minds. Our campus is in the heart of one of North America’s largest urban parks - a striking natural setting.  It is energized by our students, faculty and staff and an ideal place to make your career.  The Dr. John Archer Library and Archives is one of the most distinctive buildings on campus and features spectacular views of Wascana Lake and easy access to an extensive network of walking and bicycling trails. The city of Regina is home to numerous museums, parks, and cultural events. Regina boasts a relaxed lifestyle with short commute times.

The Dr. John Archer Library and Archives supports the research and teaching of faculty and students at the University of Regina through its services, collections and information technology infrastructure. Reference and information services are both library-based and provided by librarians on-site in faculties, departments and research centres. Instruction in finding information is also provided, both in the form of general orientations and class or subject specific instruction sessions.  Dr. John Archer’s extensive collection of over 2 million items is listed in our Alma catalogue; as are the holdings of the University’s three Federated Colleges: Campion College; Luther College; and, First Nations University of Canada. The Library also comprises the University Archives with collections consisting of original materials relating to the University, its faculty, staff, and students, dating from the inception of Regina College in 1911 to the present day.  oURspace is the digital repository for scholarly literature, research results, official communications, and materials which define the cultural context of the University of Regina and Saskatchewan. The Library is a partner with several external organizations, including CRKN (Canadian Research Knowledge Network), COPPUL (Council of Prairie and Pacific University Libraries), CARL (Canadian Association of Research Libraries), the Multitype Library Board, and the Consortium of Academic and Special Libraries of Saskatchewan (CASLS).

About the position:

Reporting to the Associate University Librarian: Content Management and Discovery and working closely with the Records and Information Management Archivist, the University Archivist will proactively engage with private individuals and organizations to acquire archival records of enduring research value. The successful candidate will be actively engaged in ongoing donor relations, negotiation of agreements and contracts, building and promoting the research collections of the University Archives, and guiding the direction of the archival digitization program.

The University Archivist will also work with Archives, Library and University colleagues to develop and implement policies and procedures for the effective and efficient management of the University Archives. This includes the implementation of operational priorities, stewardship of physical and digital assets, promotion of existing and new collections, and oversight of discretionary funds assigned to the unit. 

Responsibilities (in no particular order) to include:

  • Oversee the full scope of university record collections (in collaboration with the Records and Information Management Archivist) and private record collections, including acquisition, appraisal, processing, preservation, reference, discovery, and promotion of collections according to standard archival principles and University policy.
  • Engage with potential donors and seek out archival collections that fall within the Archives’ collection priorities at institutional, civic, provincial, national, and international levels.
  • Supervise assigned staff and students, and work with Archives, Library and University administrators to manage the full scope of human resource activities for Archives and Special Collections.
  • Develop and implement operational policy and procedures for the Archives.
  • Collaborate with Archives, Library and University colleagues on ongoing promotion of archival collections, including organization of events and exhibits.
  • Collaborate with Archives, Library and University colleagues on the ongoing development of the Archives and Special Collections digitization program, including research, planning, policy and procedure development, selection of material, and promotion for both individual projects and the over-all program.
  • Collaborate with Archives, Library and University colleagues on the ongoing development of procedures and workflows for managing ‘born-digital’ archival records, including acquisition, processing, preservation and access.
  • Initiate and manage projects funded by external granting agencies, including preparing grant applications, hiring and supervising staff, managing timelines and deliverables, and liaising with grant agencies.
  • Work with Archives and other library staff, to provide, coordinate, and contribute to the delivery of presentations, instruction sessions, and/or exhibits to members of the campus and the general public, utilizing and highlighting the collections of University Archives.
  • Work collaboratively with the Collections Development Librarian, to develop access policies for rare books and oversee ready reference and research.
  • Engage in scholarship, research, creative or equivalent professional activities
  • Engage with provincial, regional, and national colleagues to advance and promote co-operative and collaborative archival collections, tools, and resources.
  • Participate as a member of the Library Leadership Team
  • Work collaboratively with Dr. John Archer Library and Archives colleagues on committees and working groups that advance all aspects of library planning, policy formulation and service delivery
  • Advance the values and goals outlined in the Dr. John Archer Library and Archives’ and University's strategic plans
  • Serve on university-wide committees

The nature and scope of responsibilities for this and other library positions are expected to change as the Library organization evolves.

Required Qualifications

  • A Master’s degree in Archival Studies or a Master’s degree with an Archival Studies specialization from a recognized university program.
  • Excellent communication skills in English.
  • Minimum of five years of experience as an archivist, with increasing levels of responsibility (staff supervision, resource allocation, budget, and project management) or an equivalent combination of education and experience may be considered.
  • Extensive knowledge on archival theory and best practices.
  • Demonstrated history of successful relationships with archival donors.
  • Demonstrated history of managing promotion and outreach for archival collections
  • Experience providing training and instruction.
  • Experience leading and managing complex projects.
  • Demonstrated understanding of archival digitization processes.
  • Demonstrated understanding of the principles of digital preservation.
  • Understanding of archival metadata standards such as RAD, EAD and Dublin Core and their importance in discovery and access.
  • Strong writing and organizational skills.
  • Commitment to scholarship, professional development and service.

Additional consideration will be given to those who have:

  • Academic research experience or advanced degree
  • Experience in working with First Nations, Inuit, and/or Métis communities and Elders in preserving their historical and documentary heritage
  • Project management training
  • Knowledge of Copyright legislation
  • Fluency in another language

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.