5.6 EXAMINATIONS

5.6.1 IDENTIFICATION FOR EXAMINATION PURPOSES

Examiners are authorized to require candidates to show photo identification for admission to examinations.

5.6.2 CONDUCT DURING EXAMINATIONS

Violations of any of the following examination regulations are punishable by expulsion from the examination room and such additional penalties as the dean of the faculty offering the course may consider appropriate (see §5.13.5).

1. Smoking, food or beverages are not allowed in the examination room.
2. Candidates shall not bring into the examination room any books, papers, electronic devices or other materials except on the written permission of the examiner in the subject concerned or as indicated on the examination paper.
3. No candidate shall be permitted to enter the examination room later than thirty minutes after the beginning of the examination or allowed to leave within thirty minutes after the examination has commenced.
4. Candidates shall hold no communication of any kind with other candidates within the examination room.
5. Unless permission has been granted by the supervisor, candidates may leave their seats only to turn in their answer books.

5.6.3 SCHEDULING

No final examinations for on-campus credit courses will be scheduled in the last three hours of scheduled lectures, nor in the day(s) between the end of lectures and the first day of the final examination period, without prior written approval from the instructor’s dean, with a copy to the Registrar. The due date of take-home and mid-term examinations, and quizzes worth more than 10% in the total evaluation of the course, fall within the terms of this statement; but due dates for term papers, projects, essays, and practical exams (laboratory, presentations, recitals, exhibitions) do not.

5.6.4 CANCELLATION OF EXAMINATION PAPERS

A student who becomes seriously ill or is informed of urgent family problems during an examination should report immediately to the person supervising the examination, hand in the unfinished paper, and request that it be cancelled.  A dated, signed medical certificate or, for family problems, other supporting documentation must be provided to the student’s faculty or college office (final examinations) or instructor (mid-term examinations) within three days following the date of the examination.

A request for cancellation after the fact, when an examination has been written and the paper handed in for marking, will be denied.

Deferred examination policies and procedures apply to cancelled final examinations, while action taken with respect to a cancelled mid-term is at the discretion of the instructor (see §5.7)

5.6.5 FINAL EXAMINATIONS

Final examinations in most courses are held at the end of the semester in a designated examination period. Dates and times of examinations are published with course schedule information on the web before registration begins. Locations where the examinations are to be written are added to the web course schedule towards the end of the semester. In a few cases (generally in senior courses), instructors and students will agree upon an examination date and time after the course begins; these have a published comment of “TBA.”

Once a final examination date and time have been published, they cannot be changed without the written consent of all students in the course, and the approval of the instructor’s Dean.

Not all courses have a final examination. If a course is to have a final examination, this information will normally be included in the course outline as well as on the web course schedule.

5.6.6 BUILDING EVACUATION DURING A FINAL EXAMINATION

Depending on the nature of the examination, and the time and length of the interruption, proctors have two options:

1. Cancel the examination paper, dismiss the students, and contact the Registrar to set a new date for the final examination (times are normally available towards the end of the schedule).

2. Keep the students together and silent until the building can be re-entered. Resume the examination, extending the end-time of the examination by the length of the interruption. This will only be an option if the interruption lasts no more than one hour (to avoid conflict with the start-time of other examinations). Students who are unable to stay beyond the advertised end-time (e.g, because of childcare arrangements or work commitments) should be recommended to their faculty for a deferred examination.

5.6.7 BUILDING EVACUATION DURING A MID-TERM EXAMINATION

Depending on the nature of the mid-term examination and the time and length of the interruption, instructors have three options:

• resume the examination, if sufficient time allows as described in §5.6.6;
  
• cancel the examination and reschedule the examination for another class period; or,
• cancel the examination and transfer the weight of the mid-term to another mid-term or to the final examination.