Web Renewal Project

The University of Regina is undertaking a major web renewal project that will see all faculty and departmental sites migrated into a web content management system (WCMS) called Hannon Hill Cascade Server, and new templates designed to create a consistent user experience across all sites. The project is being managed by the Integrated Web Services (IWS) operational group, a collaboration between External Relations and Information Services.

This website has been developed as a resource for faculty and staff requiring support and information as they work on the web renewal project or create and update major sections of their websites.

Faculties and departments doing a website migration can follow the steps outlined below and detailed on the left. These steps are based on the model developed by Scratchcat Communication Consulting and delivered by Scratchcat for the University in content training workshops held in late 2010 and early 2011.

If you have any questions about your project and how to proceed, please e-mail Communications and Marketing or call 306-585-4402 and ask to speak to the Web Manager or the Web Content Specialist.

Steps to follow in your website migration

Plan your kick-off meeting
Meet to determine who will be involved in the project, identify the organizational goals and objectives for the site, decide on approval process and list resources required.
Define user characteristics
Determine who will visit your site and what they want to do or learn once they read your pages.
Create a work plan
This plan identifies steps and deadlines required to review, plan, write/update and migrate web content from your current site to your new site.
Inventory your content
As a step in your work plan, review all current web pages for your faculty or department to see if the content can be transferred as it, rewritten, or removed. This step also helps identify where you need to write new content.
Develop your site structure
Once you know what information will be on your new site, you and your team determine where that information should be located on your site. The process of grouping similar pages with each other helps to develop your site’s structure, also known as its Information Architecture (IA).
Migrate your site
Completing a Migration Guide allows Integrated Web Services (IWS) to learn what content you want to transfer from your old site to your new site. It also tells IWS what new pages it needs to create for your new content.
Write web content
These tips, with the information found under the Online Style Guide, will help you to write the best possible content for your new web pages.
Test your site’s usability
Asking several users to test your beta site will ensure that it meets the goals and objectives you identified for your site in the first step.
Launching your site
A final review of your website is required before a 'go-live' date is determined for your site.