Ethics Forms

Converis:

All new applications to the Research Ethics Board are submitted and reviewed using the online platform Converis. There are 4 application types, Standard which replaces the Biomedical and Behaviour forms, Secondary Use of Data, Course Based, and Approved by Other Institution.

Submit all amendments, renewals and closures using the previous electronic forms (below) submitted via email to Research.Ethics@uregina.ca

Click the following button to log in to Converis:
(Use Novell Credentials to login - the same as URCourses, URSource or GroupWise)

Login to Converis

Students (Graduate or Undergraduate) must request access to Converis. This is done using a link in the "Student" tab of UR Self-Service.

To request access:
  1. Click on the 'Student' tab
  2. Click 'Student Records'
  3. Click 'Converis Access Request'

Access requests take 24 hours to process, including during university closures. Please note, if there are issues, these will be resolved during business hours.

UofR Staff members (not faculty), Community Members, Adjunct Professors, Professor Emeritus, or faculty and staff from one of the 3 Federated Colleges, please email research.ethics@uregina.ca using the subject line: "Converis Access Request".

In the email include:
  • First and last name
  • E-mail
  • 9-digit UofR ID number (if applicable)
  • Department/Unit/Federated College
  • Which group you belong to (staff, adjunct etc.)

Submitting an REB Application Using Converis Demonstrations
All zoom sessions will use the link: https://uregina-ca.zoom.us/j/97387101527  Meeting ID: 973 8710 1527

Monday, January 16 at 3:30-4:30 Zoom
Tuesday, January 24 at 8:30-9:30 Zoom
Wednesday, February 1 10:00-12:00 In Person - Technology Training and Support Lab ED 548
Thursday, February 16 1:00-2:00 Zoom
Friday, February 24 11:30-12:30 Zoom
Wednesday, March 1 2:30-4:30 In Person - Technology Training and Support Lab ED 548

Guidance Notes and Manuals for Converis:
Guidance Notes for the Standard REB Application Form (Converis) (890 KB) PDF Form
Converis Ethics Module Instructions - Researcher (1.84 MB) PDF Form
Converis Ethics Quick Sheet - Researcher (219 KB) 
Converis Ethics Manual - Reviewer (1.93 MB) PDF Form
Converis Ethics Module Quick Sheet - Reviewer (1.45 MB) PDF Form 
Converis Ethics Manual - Chair (1.33 MB) PDF Form

How to Review an REB Application using Converis Workshop:
Powerpoint and Zoom Recording (Intended for REB Reviewers)

Surveys
If your research project involves a survey that you would like to conduct online, you are encouraged to use Qualtrics, for which the University of Regina has a site license. Information on and access to Qualtrics is available under Information Service website. 

Surveys involving study of the university as an institution and its faculty, staff, and students must adhere to the Surveys policy.

Behavioural Research Ethics Forms

Biomedical Research Ethics Forms

Biological Cell Lines Form

The Application for the Use of Non-Identified Human Biological Materials (B and C below) is used for identified or coded human biological materials, where the researcher will have access to the code, please submit the Biomedical Ethics Review Form or Secondary Use of Data Form. 

The following categories, provide guidance for assessing the extent to which human biological materials could be used to identify an individual:

  1. Identified human biological materials – the materials are labelled with a direct identifier (e.g., name, personal health number). Materials and any associated information are directly traceable back to a specific individual.

  2. Coded human biological materials – direct identifiers are removed from the materials and replaced with a code. Depending on access to the code, it may be possible to re-identify specific individuals (e.g., a principal investigator retains a key that links the coded material with a specific individual if re-linkage is necessary).

  3. Anonymized human biological materials – the materials are irrevocably stripped of direct identifiers, a code is not kept to allow future re-linkage, and risk of re-identification of individuals from remaining indirect identifiers is low or very low.

  4. Anonymous human biological materials – the materials never had identifiers attached to them, and risk of identification of individuals is low or very low. *Category D is exempt for REB review.

*Rapid technological advances facilitate identification of information and make it harder to achieve anonymity. These activities may heighten risks of identification and possible stigmatization where a data set contains information about or human biological materials from a population in a small geographical area, or information about individuals with unique characteristics (e.g., uncommon field of occupational specialization, diagnosis with a very rare disease). Where the researcher seeks data linkage of two or more anonymous sets of information or human biological materials and there is a reasonable prospect that this could generate identifiable information, then REB review is required.
 

Application for the Use of Non-Identified Human Biological Materials (47.2 KB) Biomedical Ethics Review - Form Only

Templates and Agreements

 

All changes to research protocols, information, consent documents, advertisements, study instruments, etc. must have REB review and approval prior to implementation, except where necessary to eliminate immediate risk to study participants.

Amendment Request Form (31 KB) Behavioural Research Study Renewal Form

 ***NEW*** templates for reporting Adverse events or Incidences

 

Please direct any questions to research.ethics@uregina.ca, or 306-585-4775 responses can be expected within 1 business day.