Application Procedures

Contents

 

Application for admission is to be submitted on-line and can be accessed from the FGSR web site.

The Self-Administered Application Package

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The applicant must assemble all relevant documentation and forward the complete package to the appropriate address, which is either the Faculty of Graduate Studies and Research or the academic unit if the specific academic unit is identified as the mailing address. Please read all of the instructions carefully before completing the forms.

The Faculty of Graduate Studies and Research has sole authority for admission, and all offers of admission are made by the Dean of FGSR, or the Dean’s designate. Correspondence with a faculty member, department or school does not constitute approval for admission. All offers of admission are valid for the terms of entry indicated in the offer. Notices of admission decisions are mailed to the address that the applicant identified as the mailing address. To ensure that correspondence from this University is received, applicants must be sure to inform the FGSR office in writing of an address change. If acknowledgement of receipt of the application is desired, applicants are to provide their email address in a covering letter or enclose a self addressed stamped envelope.

 

Application Requirements

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  1. A completed on-line Application Form: For applicants applying to more than one program, a new on-line application is required for each program and accompanying  fee.  Information must be in print format. All materials must be received on or before any deadline dates. Incomplete applications will not be forwarded to academic units for their recommendation.
  2. Transcripts: An official copy of all previous undergraduate and graduate transcripts is required even if a degree was not awarded. A transcript is considered official only if it is received in an envelope from the issuing university that is sealed and bears an official University stamp across the seal. Transcripts in languages other than English or French must be accompanied by a certified literal translation. If the transcript does not indicate that the degree was awarded, the degree certificate is to be included. Students who have previously attended the University of Regina must request their transcript from the Registrar's Office be sent to them to include in their self administered application package.
  3. Reference Forms: The two letters of reference are to be from persons (academics, employers) who can critically assess the applicant's ability to do research and advanced courses. Reference forms are to be returned to the applicant in a sealed envelope, signed across the seal by the referee. Applications for Non Degree require only one letter of reference. Note: The transcripts and reference forms forwarded to applicants in sealed envelopes are confidential and must not be opened. Faxed or e-mailed documents are not acceptable.
  4. A Resume and Personal Statement of Interest outlining one’s purpose in applying to graduate studies.
  5. Fee: A non-refundable fee of $100 (Cdn funds) for ALL domestic and international applicants (subject to change) is to be received before an application will be considered. A cheque or money order is to be made payable to the University of Regina. Students who already have a student number assigned have the option to pay this fee online.
  6. Test Scores: Official Test Scores (if applicable) must be forwarded to the Faculty of Graduate Studies and Research by the testing centre. As necessary, FGSR will forward the information to relevant departments. A valid copy may be included with the application package.
    1. Applicants to the MBA program must write the Graduate Management Admission Test (GMAT).
    2. Applicants to Psychology must write the General Record Examination (GRE) general and subject test, unless an applicant holds a thesis-based Master’s degree from a Canadian University.
  7. Supplementary materials as required for specific academic units:
    1. Applicants to Fine Arts-Visual Arts must submit documentation (on CD-Rom, or, DVD) of recent work (20 images) accompanied by a corresponding sheet indicating dimensions, date, media and title.
    2. Applicants to Music must meet performance entrance requirements through an audition arranged with the Department Head. Composers are to submit recent compositions for evaluation, and vocalists are to have acceptable singing ability in French, Italian and German. Written entrance examinations in music theory and history are required.
    3. Applicants to Psychology must indicate an area of either Experimental and Applied Psychology (EAP) or Clinical.
    4. Applicants to Social Work and Aboriginal Social Work must complete a supplementary admissions information form (SW, ASW) supplied by the Faculty of Social Work or FGSR.
    5. Applicants to English, Justice Studies, Police Studies and Kinesiology and Health Studies (Ph.D.) must submit a writing sample.
    6. Applicants to Media Studies must submit two (2) writing samples.
    7. Applicants for the MFA in Media Production are to submit relevant media-based support material (not to exceed 30 minutes).
    8. Applicants to any program in the Johnson-Shoyama Graduate School of Public Policy (MPA, MPP, PhD, Master's Certificates) are required to submit a Student Authorization Release Form found here: JSGS Release Form
    9. Applicants to Applied Economics and Policy Analysis must submit a writing sample.  A list of approved topics can be found here: Writing Sample Topics

Application Deadlines. Applications, except for the following areas, will be accepted at any time during the year, but admission is restricted to the beginning of a regular semester or session.

Psychology January 15
Mathematics/Statistics For Fall admission:
January 31 with consideration for financial support;
For Winter admission:
August 31 with consideration for financial support;

With no consideration for financial support - anytime throughout the year
Social Work January 31
Aboriginal Social Work (admission to this program has been postponed until further notice),
Visual Arts, Fine Arts Interdisciplinary, Media Production, Media Studies		 February 15
Education February 15 for Fall admission;
October 15 for Winter admission
Indigenous Studies, Social and Political Thought March 15
Gerontology, Justice Studies, Police Studies, History March 31
Johnson-Shoyama Graduate School of Public Policy (All Programs) For Fall admission only:
February 1 for guaranteed funding consideration;
May 1 for possible funding consideration
Music
Political Science (admission to this program has been postponed until further notice)		 March 15 for Fall admission;
September 15 for Winter admission
Physics (international applicants) May 15 for Fall admission;
August 15 for Winter admission
Engineering & Applied Sciences March 31 for Fall admission;
July 31 for Winter admission;
November 30 for Spring/Summer admission
Applied Economics and Policy Analysis For Fall admission only:
March 1 with consideration of department level funding;
April 1 with no consideration of department level funding

Normally, applicants will not be permitted to register in the same semester in which they are admitted.

Deadlines pertain to the receipt of all required materials in the appropriate office by 4:30 p.m. on the deadline date or, the next business day if the deadline falls on a weekend or holiday.

Incomplete applications are not forwarded to the departments for review.

 

General Admission Requirements

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  1. The minimal admission requirements are: a master’s degree for entrance to a doctoral program, a four-year bachelor’s degree for entrance to a master’s program, or recognized, comparable qualifications from an accredited university-level institution; acceptable academic standing; and sufficient undergraduate background to carry out graduate work in a chosen field. Applicants with a three-year degree, if accepted, will normally be required to successfully complete qualifying senior undergraduate courses in the discipline.
  2. International applicants should consult the website regarding acceptable standards for admission, and are encouraged to submit the results of the Graduate Record Exam (GRE), especially the score for the subject test in the discipline being sought.
  3. English Proficiency Tests. International applicants, except those who attended universities where the language of instruction was English, must submit proof of English proficiency, usually in the form of recognized tests. The most common is TOEFL (Test of English as a Foreign Language). Applicants must have a TOEFL score of at least 580 Paper-based or 80 Internet-based, except those applying to Engineering, where a minimum TOEFL score of 550 Paper-based or 80 Internet-based applies. FGSR also accepts the following tests:
Test Minimum Score
Canadian Academic English Language Assessment (CAEL) 70
CanTEST (Bands 1.0 to 5.0). No band below 4.0 4.5
International English Language Testing System (IELTS) (Academic Version) 6.5
Michigan English Language Assessment Battery (MELAB) 85
TOEFL Paper-based 580;
550 Engineering only
TOEFL Internet-based (DI code: 0830) 80

**Please note that a minimum score may render an applicant ineligible for graduate teaching assistantships.

If a student is taking ESL at the University, he/she must successfully complete ESL 050 in order to be considered for graduate work. The University of Saskatchewan's UPrep 2 program will also be accepted.  Applicants who have successfully completed an academic English as a Second Language (ESL) program at another Canadian university (or equivalent) that qualifies them to meet the English Language Proficiency policy of that institution, may be considered to have met our policy. The applicant must supply proof of course completion and evidence that the course(s) completed meet the English proficiency policy of that institution.

Graduate Record Examination (GRE). Unless an applicant holds a thesis-based Master’s degree from a Canadian University, GRE General is recommended for international applicants to programs in Biochemistry and Chemistry.  The GRE General and Subject test scores are required by applicants to Psychology.  International applicants to Physics are expected to write the GRE physics subject exam.   It is recommended that international students in other disciplines take the GRE test(s) so that their academic abilities and potential may be better judged, but this is not a requirement. For scheduled examination times and locations, see the GRE website.

Graduate Management Admission Test (GMAT). The GMAT must be taken by all applicants to the MBA program. For scheduled examination times and locations, see the GMAT website.
Graduate Studies and Research
Graduate Studies and Research