MS Teams
Microsoft Teams
Microsoft Teams lets collaborators share and co‑edit Office 365 files in real time, track project updates, and open apps like Word, Excel, and PowerPoint directly from Teams.
Quick Teams Info
- Use Chat for instant one‑on‑one or group messaging, add a Teams meeting link with one click (or turn off the default in File > Options > Calendar Options), and create teams for collaboration using the Request‑a‑team app.
Getting Started with Teams
Microsoft Teams enables collaboration inside and outside your organization through meetings, chat, co‑authoring, and secure file sharing across desktop, mobile, and web platforms.
- Sharing documents with team members
- Remotely host audio, and video calls with anyone inside or outside your organization
- Instantly share your screen in a meeting or in a chat
- Use personalized GIFs, stickers, emojis, and likes to boost team culture
- Edit files within Teams.
- To create a team at the University of Regina, use the “Request‑a‑Team” app in Microsoft Teams, complete the required form, and submit your request.
- The team is usually created within minutes, with confirmation sent via Teams Activity and Outlook email.
Note: This method is required instead of the standard Teams creation process.
For step-by-step instructions, refer to the Teams Get Started Quicksheet (PDF)- Create Teams and channels to get in touch with colleagues and teammates.
Microsoft Support
- Instant message one-to-one or with a group
- Audio and video call
- Reduce email clutter
Microsoft Support
- Add a OneNote notebook to your Teams channel.
- Other Office 365 apps
- Stream (to view lectures)
- Invite external guest users to your Teams with just an email address.
- Use Teams on multiple devices
- Sign in to Teams Online to use Teams anywhere on the go.
- University of Regina M365 File Management Guidelines (PDF)
- Microsoft Share files and ideas.
- Easily find files that have been previously shared in the channel.
- Share files with individuals outside your organization.
- Access files shared in a channel through your team’s File tab
- Connect Teams to a cloud storage service for optimal space
- Create an assignment in Teams
- View and navigate your assignments
- Assign work to multiple classes at once
- Assign work to individual students or small groups
- Upload the file to a Teams channel (or SharePoint, if it’s stored there).
- Click "Share" on the file and enter the external user’s email address.
- Set permissions—external users will have guest access by default, allowing them to:
- View, edit, and download files.
- Participate in channel conversations.
- Not add, delete, or manage channels (unless adjusted).
- Adjust permissions if needed—you can grant higher access (e.g., edit or manage channels) via permission settings.
Note: The external user will receive an email invitation with a link. When they click it, they’ll need to verify their identity using a one-time passcode (OTP) sent to their email before accessing the file.