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Frequently Asked Questions for Employees

Who should I contact with questions relating to application of a specific policy?

With policy-specific questions, you may contact either:

  • the contact person listed on the policy, or
  • your AVP, dean, director or faculty administrator.
What is my role in policy administration and compliance?

We are all responsible for ensuring that our work and that of our units is done in accordance with University of Regina policy.

University policies are designed to enable work, so if they fail to do that, or are in any other way insufficient, any member of the University community may request consideration of policy addition, update, or change. To request a change to a policy, complete the change request form located on the policy website.

All policies contain a non-compliance clause. Why, and what does this mean?

University policies have been standardized according to established best practices, which include consequences for non-compliance. The non-compliance clause in each policy is designed to ensure consistency and transparency in the University of Regina's processes, enabling both policy authors and users to ensure that work at the University is done to the highest standard. Consequences for non-compliance vary and depend upon the policy in question.

What should I do if I cannot find a policy, discover an error in a policy, or encounter broken hyperlinks?

Embedded in University of Regina webpages are hundreds of hyperlinks to policies, and as content is migrated between pages, some of those links could be lost. Employees should update their webpages or report broken hyperlinks to the appropriate website owner or administrator. To report any policy errors, omissions, or other policy-related concerns, please contact the Policy Administrator via email at

How are University policies organized?

University of Regina policies set high level direction for the University, identify how assets are to be managed, and define authorities and their delegation. They are organized into the following four areas:

  • Governance: these policy documents set high-level direction for the University, identify how assets are to be managed, and define authorities and their delegation. They set the standards for University decisions and conduct, shape culture, and address business continuity. They cross audience-specific boundaries.
  • Employment: these policy documents establish rules, expectations, and conditions for employment. They guide employee recruitment, compensation, benefits, evaluation, discipline and termination.
  • Operations: These policy documents are all about getting work done. They deal with the University's day-to-day activities and practices. They focus on increasing productivity, quality and efficiency.
  • Research: these policy documents are all about research. They deal with the University's requirements for completing research projects.
Why are up-to-date policies important to the University of Regina's operations?

Robust and current policies are important to the smooth functioning of our University. They help the University fulfill legal obligations and mitigate risk. Equally importantly, strong policies help University employees do their jobs more efficiently because they are:

  • easy to find;
  • easy to use;
  • relevant;
  • concise;
  • complete;
  • current;
  • consistent in message, presentation, and function;
  • centrally coordinated and managed;
  • planned, written, reviewed, and approved according to best practices;
  • published and communicated to the university community; and
  • maintained and archived.

University policies are designed to encourage accountability, provide procedural clarity, and enable work.

Where can I find more information?

General policy training for employees is available online.
Please also feel welcome to send any questions via email to