Ceremony Details

Date, Location, and Parking

Graduands are to arrive by 12:15 p.m. You will enter through the CKHS East Entrance (by Lot 10). DO NOT BE LATE.  It takes time to dress in regalia and to line up the procession. The grad procession will be led to the main gym at 1:45 p.m. If you arrive after the ceremony begins you are not guaranteed entry.

Guests and graduates can park for free in Lots 1M, 6, 7, and 8. Please refer to the Parking Map.

Guests will enter through the main CKHS entrance (South doors by Lot 6). Gym 3 doors will open at 1:00 p.m.

Ceremony begins at 2:00 p.m.
Gym 3, Centre for Kinesiology, Health, and Sport (CKHS)
University of Regina
3737 Wascana Parkway
Regina, SK

Accessibility and Accomodation

For accessiblity and accomodation requests email ur.graduation@uregina.ca.

Accessible guest seating will be clearly marked.

Important: The University of Regina is committed to creating a safe, comfortable, and enjoyable experience for all graduates and guests. No artificial noisemakers, air horns or megaphones may be used in the Gym.

Guest Tickets

 Limits on guest tickets are determined by the number of graduand attendees and the venue's capacity. Due to fire code regulations all guests, including children and infants, require a ticket.

There is no wait list for tickets. Additional guest tickets are subject to availability. Graduands will recieve an email if extra tickets are available.

Out of Town Guests

Stay right on campus during Convocation - Book with Hospitality Services! With a variety of room types, we are sure to have the perfect room to suit your needs. Simply choose from one of the following room types and click on the BOOK NOW link to reserve your room easily and efficiently online:  

Room Types

Delux Dorm with Private Washroom:Includes a double bed with upgraded linens as well as a private washroom with hairdryer, bathrobes and slippers. Room features a flat screen TV, mini-fridge, coffee machine, VIP toiletries and hairdryer. Sleeps up to two guests.

Deluxe Dorm rate: $80/night plus tax.

Dorm with Private Washroom: Each private dorm offers your own private bedroom space and washroom. It includes an extra-long single bed, closet, dresser, desk and chair as well as a stand-up shower.

Private Dorm rate: $70/night plus tax

4-Bedroom Apartment: Four private bedrooms each with one extra-long single bed. A full kitchen is available and can be equipped with basic dishes, pots & pans, and flatware upon request for a nominal fee. The living room and dining room have seating for up to four guests. There are also two private washrooms located in the apartment. Sleeps up to four guests.

 4-Bedroom Apartment rate: $175/night plus tax

*Complimentary WiFi, basic toiletries, towels and linens are included with each room.

BOOK NOW

Feel free to also contact Hospitality Services and we'd be happy to help you:

Wakpa Tower, Rm. 110
3737 Wascana Parkway
University of Regina
Regina, SK Canada S4S 0A2
Tel: 306-585-4788
Email: hospitality.services@uregina.ca

Social Media

Share the excitement of convocation with your family and friends. Join the conversation on Twitter, Instagram and Facebook. Tag your posts with #UofReginaGrads. Visit the Virtual Swag page for digital frames and signs to enhance your social media posts.

It should be understood that many graduands and their guests will likely be photographing the ceremony and the people within it. Many of these graduands and guests may choose to post their photos on social media such as Facebook, Twitter, Instagram, etc.

Photography and Media Coverage

The Convocation Ceremony is a public event. Some graduands may be photographed by U of R Photography. Some of these photos may be posted to the public via social media and the University of Regina website. These photos may be used in publicity material promoting future U of R Convocation ceremonies.

Faculty Photographs

Some faculties arrange for portrait sittings for their graduating students prior to Convocation. Please contact your faculty or college office for this information.

NOTE: Picture taking from the audience during the ceremony is permitted; however there must not be any interference with the official photographers, and aisles and stairways must be kept clear. Audience members are not permitted on the stage or in the graduate seating area.

Privacy

If your privacy is a concern for you at the convocation ceremony, please refer to our website for more information: Privacy at Convocation.

Your Parchment

You will recieve your parchment prior to the ceremony in the student assembly room.

Students who have an outstanding account with Financial Services, the Library, AV Services, or a federated college, may be approved for graduation, have their degree, diploma, or certificate conferred, and participate in the convocation ceremony. Your parchment and any other certification, including transcripts, will be withheld until your account is paid in full. You can make payment at Financial Services, AH 205, or via UR Self-Service.

Gown Reservations

Graduands will recieve a link to the gown reservation portal at least a month prior to the order deadline.

On the day of the ceremony, grads will pick up gowns and hoods between 12:15 p.m. and 1:00 p.m. in Gym 2.

First Nations University of Canada grads are to confirm their gown reservation by contacting the FNUniv Registrar's Office.

NOTE: If you are receiving two or more degrees/diplomas/certificates in the same ceremony, you will wear the regalia that is associated to your highest credential. All degrees/diplomas/certificates will be mentioned at the time of your crossing.

For more information about academic regalia refer to Academic Regalia.

What to Wear

Although every effort is made to keep temperatures comfortable, you may become overly warm from the weight of the academic gown. Keep in mind that you will be walking and climbing a few stairs; therefore, choose appropriate footwear and clothing. Corsages, extraneous apparel, jewelry are not permitted to be worn on the gown. Unapproved headgear (such a cap and tassle) are not permitted.

University regulations require graduates who are participating in the convocation ceremony to do so in approved academic regalia – that is an academic gown and hood.

  • Certificate and Diploma recipients do not wear a hood unless specified by the regalia guidelines.
  • Graduands will not wear the hood of a previously earned degree as they will receive a new hood at the ceremony.
  • The University of Regina's regalia does not include mortarboards (cap and tassel).
  • All students wear black gowns except for the following:
    • PhD students wear a scarlet gown with royal blue trim, facing and cuffs;
    • Campion College, red
    • Luther College, royal blue
    • First Nations University of Canada, sky blue

Graduands are welcome to wear their Indigenous ceremonial dress, other cultural ceremonial dress, or their military or law enforcement dress uniform with, or instead of, the gown at the convocation ceremonies. In these instances, graduands must still be hooded and wear the University of Regina hood. Protocol inquiries about appropriate academic regalia should be directed to ur.graduation@uregina.ca

What to Bring to the Ceremony

Bring your student id or government-issued photo id card.

Avoid bringing coats, bags, purses, cameras, cell phones, or anything else you would need to carry in your hands. Coats, bags, and purses will not be permitted in the ceremony gym.  If you do bring extra items, you can leave them in the gown room (Gym 2) at your own risk. During the ceremony, the doors will be locked and a volunteer will be stationed inside, but the University of Regina will not be responsible for lost or damaged items.

During the Ceremony

Graduate Instructions for the day of the Ceremony

Your convocation ceremony is an exciting occasion for you. While you joyfully celebrate, please be considerate of your fellow graduates. Extended, celebratory cheering during the presentation of graduates can rob other graduates the chance to hear their name being announced. There will be an opportunity for enthusiastic whistling and shouting after all graduates have been presented.

The ceremony is normally two hours long. Out of respect for your fellow graduates and distinguished guests, you are expected to stay until the end of the ceremony.

 

Following the Ceremony

You will be lead out of the gym through the same doors you entered. To avoid being lost in the crowd, make plans to meet your loved ones at a specific spot for hugs and photos.

Regalia must be returned to Gym 2 (where you collected your gown) by 5:00 p.m. This is because the gowns have to be packed and prepared for shipping by the Gaspard staff. If the regalia is not returned, following one unsuccessful attempt to retrieve the item(s), you will be charged the replacement value of the regalia:

  • bachelor hood $85.50
  • master hood $96.80
  • PhD hood $151.40
  • Bachelors gown $112.25
  • Master gown $153.45
  • PhD gown $540.75

Not Attending the Ceremony?

For two weeks after the ceremony, you can pick-up your parchment at the Registrar's Office, AH 210. You will need to show government-issued photo id. Any parchments remaining after two weeks, will be mailed to the current Mailing Address. Ensure your mailing address is active and correct in UR Self-Service as soon as possible -- no later than the day of the ceremony. You will be responsible for remailing/reprinting costs for any returned or lost packages.

If you would like someone else to pick up your package for you, complete the Third-Party release form and from your uregina.ca email address send to ur.graduation@uregina.ca. Your person will need to show government-issued photo ID upon pick-up.