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Fall 2021 Convocation FAQ

I said I was attending and now I am unable to. What should I do?

Kindly send an email to urgraduation@uregina.ca to let us know you are no longer attending as well as indicate if you'd like your package mailed to the address you provided on the RSVP form or if you'd like your package held for pick-up.

If you want to pick-up your parchment, it will be available at the Registrar's Office, AH 210, starting on October 25, 2021. Bring government-issued photo id or your U of R student id card. If you would like someone else to pick up your package for you, complete the Third-Party release form and from your uregina.ca email address send to ur.graduation@uregina.ca. Your person will need to show government-issued photo ID upon pick-up. If your package is not collected by November 5, and there are no holds preventing the release of your package, it will be mailed out to the address you provided in the Ceremony RSVP.

How much does it cost to attend Convocation?

There are no additional charges associated with Convocation. The costs, including your gown and hood, are covered by your Academic Services fee.

Can my family and friends attend the ceremony if they are vaccinated?

No. The University of Regina has made decisions based on the latest public health information. For the Convocation event to proceed as safely as possible we limited the ceremony to graduands only.

A live feed of the ceremony will be posted to www.urconvocation.ca so family and friends can watch and cheer you on in the comfort of their homes.

What safety measures will be in place for the ceremony on October 22?

Safety is important to us. The University of Regina has made decisions based on the latest public health information. The University of Regina recognizes that vaccines are the safest and most effective defence against COVID-19, and introduced vaccination requirements for its campus community on August 13, 2021. For the Convocation event to proceed as safely as possible:

  1. All graduands will be required to provide proof of COVID-19 vaccination or a negative rapid antigen or PCR test taken within 24 hours of the event;
  2. All graduands will need to remain masked throughout the ceremony (a ceremony mask will be provided at check in);
  3. Physical distancing measures will be maintained; and
  4. Sanitizing stations will be available.

How do I prove that I’m fully vaccinated, or I have a negative test result, for COVID-19?

Proof of Full Vaccination

  1. Your Saskatchewan eHealth Covid-19 vaccination record. The process for obtaining your proof of immunization can be accessed at Saskatchewan - Proof of COVID Vaccination.
  2. QR Code on your mobile phone (screenshot from MySaskHealthRecord or SK Vax Wallet app)
  3. Your out-of-province government-issued vaccination record. Please ensure it is your Covid-19 vaccination record only. For more information see the Government of Canada’s COVID-19: Proof of vaccination in Canada and for international travel or contact the Public Health Unit in that area for further guidance on how to obtain your official immunization record including COVID vaccines.
  4. Your international government-issued documentation. International documentation must verify receipt of a Health Canada authorized vaccine. If your documentation is in another language, please provide an English translation with the original. Consult with your local healthcare provider, or with Saskatchewan Health Authority (SHA) Public Health, if you have questions. Health Canada also provides guidance for those who are partially or fully vaccinated with a non-Health Canada approved vaccine.

Please note that the Saskatchewan ‘Record of COVID-19 Immunization card’ issued at your vaccination appointment(s) is not acceptable vaccination documentation.

Proof of Negative COVID-19 Test

  1. All graduands will be required to provide proof of COVID-19 vaccination or a negative rapid antigen or PCR test taken within 24 hours of the event.
  2. The cost for all proof of negative test results for asymptomatic testing will be the responsibility of the individual. Individuals requiring a negative test result have several private options on the market that will provide a rapid antigen test or a polymerase chain reaction (PCR) test for a fee.

A current list of locations and labs offering testing services is on Saskatchewan.ca under Where to Get Tested.

Your vaccination status and documentation is kept confidential.

How do I order my gown?

If you indicated you are attending the ceremony you will have received a link to the gown portal on October 12 via your preferred email or uregina.ca email account. The portal will be open until October 15.  It is important to complete this order form by the deadline in order to ensure you’ll have a gown that fits properly.

If you encounter one of the following issues:

  • Your student ID number isn't populating the form - please call 306-585-4584. If you are asked to leave a voice message, include your student ID number, name, and a phone number where you can be reached at.
  • Your degree is listed incorrectly on the form - email ur.graduation@uregina.ca and we will ensure you recieve the correct regalia.
  • Contact us if you missed the deadline.

I have an outstanding account that I can’t pay by the deadline. What can I do?

Speak with Financial Services to set up a payment schedule. You can still graduate and participate in Convocation like all the other graduands, but the parchment case you are given will contain only a reminder to pay your account. Once your account is paid, notify ur.graduation@uregina.ca. Your parchment will be available for pick-up at the Registrar’s Office, AH 210 or you can request it to be mailed to you when your account is cleared.

I will be receiving more than one credential at this convocation. What do I do?

If you are receiving two or more degrees/diplomas/certificates at the same ceremony, you will only cross the stage once. All earned credentials will be mentioned at the time of crossing. If you are graduating from more than one faculty, contact ur.graduation@uregina.ca to let us know which faculty you'd like to cross with. You will wear the regalia designated for your highest credential.

Where can I park?

Free parking will be available in Lots 6, 7, and 8.

I said I wasn’t coming to Convocation, but now I think I’d like to go. Is it too late?

Yes, it is too late. Unfortunately, you will not be able to attend the in-person event. In order to ensure the ceremony is as safe as possible, all RSVPs had to be submitted by October 8, 2021 at noon (SK time). The preparations for the Fall 2021 Convocation ceremony are immense, and involve the whole University, so we needed to know in advance how many graduates we will be welcoming and who they are.

Do I have a choice about which Convocation ceremony I attend?

No. The Convocation you attend is determined by the date you apply for graduation and the term in which your credential is conferred. For example, fall graduates cannot attend the spring ceremony.

How can I attend the ceremony from afar?

For those graduates unable to travel or uncomfortable with attendance at an in-person event, we invite their attendance virtually and the link to the live-feed will be posted to www.urconvocation.ca prior to the event

 You can share your accomplishments online and at home by using the virtual swag to show your U of R pride.

I will not be attending Convocation. How will I receive my graduation package?

If you do not attend Convocation, you have the option to have your package mailed via Canada Post or held for pick-up. You will have indicated your preference on the Fall 2021 Convocation Ceremony RSVP form.

If you selected pick-up on the form, your parchment will be available at the Registrar's Office, AH 210, starting on October 25, 2021. If you would like someone else to pick up your package for you, complete the Third-Party release form and from your uregina.ca email address send to ur.graduation@uregina.ca. Your person will need to show government-issued photo ID upon pick-up. If your package is not picked up by November 5, and there are no holds preventing the release of your package, it will be mailed out to the address you provided in the Ceremony RSVP.

If you did not complete the RSVP form, your package will be shipped to the address we have on file in the system. Ensure your mailing address is correct in UR Self-Service.