Reporting an Incident/Near Miss or Safety Concern
Incident/Near Miss Form *Microsoft 365 account required Safety Concern Form*Microsoft 365 account requiredREPORTING AN INCIDENT
All incidents should be reported within 24 hours, regardless of injury. When you report an incident to Health and Safety, we have an opportunity to review what happened, how and why it happened, and to identify the root cause in order to prevent similiar incidents from occurring.
REPORTING A NEAR MISS
A Near Miss is a potential hazard or incident where there was no damage to property and/or no personal injury, however, had the potential to do so, given slight shift in time or position. When you report a Near Miss to Health and Safety, we have an opportunity to investigate and target interventions that address the root cause, and to implement preventative measures to ensure a similar situation does not occur.
REPORTING A SAFETY CONCERN
When you report a safety concern to Health and Safety, it provides us with an opportunity to identify a potential hazard and to take corrective action in order to prevent an accident or injury. *NEW - Our Safety Concern Form now allows you to upload one picture with your safety concern.
When you submit an Incident/Near Miss or Safety Concern Form, you are doing your part to promote a positive safety culture for the University of Regina and its commitment to legal compliance
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- Any chemical spill in a public area
- Any chemical spill which requires the assistance of the chemical spill response team
- Slips, trips or falls which are caused by external factors (loose tiles, extension cords)
- Injuries caused by work setup – lifting or pushing loads, injuries caused by computer desk setup or by equipment at work
- Any lab incident which requires the use of the eyewash or shower
- Any explosion in a laboratory
- Workplace violence or threats of violence
- Disturbance of asbestos-containing ceiling tiles
- Exposure to hazardous chemicals, either known or suspected
- Gas leak
- Discharge of a fire extinguisher
- Routine building maintenance issues ie: burned out lights, fume hoods not working. These are reported to Work Control through FAMIS.
- Break and enter and/or theft, or attempts. These should be reported immediately to Protective Services (306-585-4999). If theft or damage to hazardous materials is suspected, Health and Safety should also be notified (306-337-2370).
Eligible (WCB) employees who sustain an injury due to a work-related incident requiring medical treatment and/or time away from work, should report their injury to the Saskatchewan Workers' Compensation Board
If you are a student and were involved in an incident that resulted in an injury, you must notifiy your instructor as soon as possible.
If an employee sustains an injury while at work, remember:
1. If immediate medical attention is required, call 9-1-1. Do not transport the injured employee(s) to the hospital..call 9-1-1 for an ambulance. Otherwise, seek medical attention as required.
2. If 9-1-1 has been called and/or immediate assistance is required, call Protective Services at 306-585-4999.
3. Report the incident to Health and Safety using the Incident/Near Miss Report form.
4. Following a serious incident, do not alter the scene without contacting AND receiving approval from either the Health and Safety Director, Human Resources (306) 550-8358 or the Health Safety and Emergency Management Advisor, Human Resources (306) 537-8740. This is vital to ensure the integrity of the investigation scene and reported incident.
5. The employee must report any restrictions of their work to their supervisor and continue to provide further written medical information. For privacy reasons, do not retain copies of the Incident Report or other documents in the unit office.
6. If the employee is absent from work, the employee must report regularaly to their supervisor/manager regarding their return to work date and/or changes that may be required to their work schedule. To ensure a safe return to work, an employee must email medical evidence of capability to the Healthy Workplace Advisor (Human Resources) or call 306-337-3269.