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University of Regina Policy

Delegation of Authority, Senior Executive

Audience:All University employees
Issued:March 11, 2014
Revised:September 26, 2023
Owner(s):Chief Governance Officer
Approved by:Board of Governors
Contact:Chief Governance Officer 306-585-5545


This policy identifies the positions that will act in the absence of a member of the Senior Executive.

The University of Regina Act, section 62 (n) gives the Board of Governors the authority to delegate any of the powers conferred upon it by The Act to committees or officers of the Board. Section 81 of The Act states:

(1) The vice-president or vice-presidents shall have such powers and perform such duties as may be determined by the board or the president.

(2) The board shall appoint, by annual resolution, a member of the staff to be acting president to exercise the powers and perform the duties of the president when the president is ill or absent.


When Senior Executives are absent, unable to act, or there is a vacancy in the office, the delegation of authority matrix sets out the designees, in order of delegation. When authority has been delegated, Senior Executives will ensure that employees who may be impacted are aware of the delegation.

This policy does not preclude Senior Executives from delegating matters in any order they feel appropriate. Notwithstanding a delegation of authority, a delegated employee will bring any matter to the attention of the President or Board of Governors if that matter has an unusually high risk factor, if it brings the activities of the University under scrutiny or disrepute, or if it involves controversial matters.

A delegated employee will not exercise delegated authority if, in doing so, the delegated employee will personally benefit or if it otherwise creates a conflict of interest (see GOV-022-010 Conflict of Interest and Conflict of Commitment).

Notwithstanding any delegation, the Board, or President, or Vice-Presidents will retain control and oversight.

This policy does not preclude the Board of Governors from designating an Acting President with full Presidential authority during the vacancy of the Office of the President.

Delegation of Authority Matrix



  1. Provost and Vice-President (Academic)
  2. Vice-President (Research)
  3. Vice-President (Administration)
The Board of Governors Bylaws, section 9.1.3 states, "If all the vice-presidents will be absent, the President may designate another member of the senior leadership team as Acting President for a period of not more than five days."

Provost and Vice-President (Academic)

  1. Associate Vice-President (Academic)
  2. Vice-President (Research)
  3. A Deans designated for this purpose

Vice-President (Research)

  1. Associate Vice-President (Research)
  2. Provost and Vice-President (Academic)
  3. Dean, Faculty of Graduate Studies and Research

Vice-President (Administration)

For administrative matters:

  1. Associate Vice-President (Finance)
  2. Associate Vice-President (Human Resources)
  3. Associate Vice-President (Facilities Management)
  4. Associate Vice-President (Information Services)
  5. Associate Vice-President (Student Affairs)

Director of Emergency Operations

For emergency management situations:

  1. Associate Vice-President (Student Affairs)
  2. Associate Vice-President (Human Resources)
  3. Provost and Vice-President (Academic)

Consequences for Noncompliance

An employee who fails to comply with this policy may be subject to disciplinary action under the applicable collective agreement, employment contract, University policy, or law.


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