University of Regina Policy
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Academic Unit Reviews
Number: OPS-130-005
Category: Operations
Owner(s): Provost and Vice-President (Academic)
Approver(s): President and Vice-Chancellor
Revised: March 26, 2025
Accepting and Managing Payments
Number: OPS-010-015
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: September 19, 2023
Account Write Offs
Number: GOV-010-060
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: July 26, 2022
Accountable Professional Expense Accounts (APEAs)
Number: EMP-060-005
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 14, 2020
Annual Budget Process
Number: GOV-090-005
Category: Governance
Owner(s): AVP (Finance)
Approver(s): Board of Governors
Revised: December 07, 2021
Appointing Employees to External Boards and Committees
Number: GOV-022-015
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: December 17, 2024
Approval Authorities and Execution of Documents
Number: GOV-010-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: December 07, 2021
Approval of Outdoor Events
Number: OPS-040-006
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: December 21, 2023
Authority to Set Fees for Goods and Services
Number: GOV-010-020
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 03, 2019
Awarding the Title Emeritus/Emerita/Emerit
Number: EMP-105-010
Category: Employment
Owner(s): President and Vice-Chancellor
Approver(s): Board of Governors
Revised: March 11, 2025
Banner System Security
Number: OPS-050-030
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: July 09, 2024
Benefit Charges
Number: GOV-090-011
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 21, 2019
Board Member Honorarium and Expenses
Number: GOV-001-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: March 07, 2023
Budget Transfers, Revisions, and Adjustments
Number: GOV-090-020
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 21, 2019
Budgetary Limits on Spending
Number: GOV-090-035
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: July 10, 2019
Budgetary Limits on Spending Research Funds
Number: RCH-030-010
Category: Research
Owner(s): AVP (Finance)
Approver(s): VP (Research)
Revised: July 10, 2019
Building Lock-Up
Number: OPS-050-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: March 12, 2024
Care and Use of Animals
Number: RCH-020-005
Category: Research
Owner(s): VP (Research)
Approver(s): Executive of Council
Revised: February 24, 2021
Class Scheduling Policy
Number: OPS-040-015
Category: Operations
Owner(s): Registrar
Approver(s): Provost and Vice-President (Academic)
Revised: January 29, 2020
Code of Conduct
Number: GOV-022-005
Category: Governance
Owner(s): President and Vice-Chancellor
Approver(s): Board of Governors
Revised: March 10, 2020
Compensation for Out-of-Scope Employees
Number: EMP-030-005
Category: Employment
Owner(s): Provost and Vice-President (Academic), VP (Administration)
Approver(s): Board of Governors
Revised: May 05, 2020
Computing Services for Non-Credit Students
Number: OPS-080-020
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: July 09, 2024
Conflict of Interest and Conflict of Commitment
Number: GOV-022-010
Category: Governance
Owner(s): AVP (Human Resources), Chief Governance Officer
Approver(s): Board of Governors
Revised: July 25, 2023
Constructing a Non-University Owned Building on Campus
Number: OPS-040-010
Category: Operations
Owner(s): AVP (Facilities Management)
Approver(s): Board of Governors
Revised: April 28, 2023
Corporate Travel Card
Number: EMP-050-015
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: March 04, 2021
Delegation of Authority, Senior Executive
Number: GOV-010-010
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: September 26, 2023
Digital Preservation
Number: GOV-070-007
Category: Governance
Owner(s): AVP (Information Services), Dean, University Libraries and Archives
Approver(s): President and Vice-Chancellor
Revised: October 13, 2022
Donating to or Sponsoring External Groups and Causes
Number: GOV-030-010
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 12, 2023
Donation and Gift Acceptance
Number: GOV-030-005
Category: Governance
Owner(s): AVP (Finance), Executive Director, University Advancement
Approver(s): President and Vice-Chancellor
Revised: March 10, 2020
Emergency Management
Number: GOV-100-017
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): VP (Administration)
Revised: January 12, 2023
Employment Equity and Diversity
Number: EMP-010-010
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): Board of Governors
Revised: July 25, 2023
Employment vs. Contracted Services
Number: EMP-010-005
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): VP (Administration)
Revised: March 03, 2021
Enterprise Risk Management
Number: GOV-080-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: December 13, 2022
Establishing Student Awards
Number: GOV-010-025
Category: Governance
Owner(s): AVP (Academic)
Approver(s): Provost and Vice-President (Academic)
Revised: September 17, 2019
Ethics - Research with Humans
Number: RCH-020-010
Category: Research
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: April 28, 2023
Expenses - General
Number: EMP-060-006
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: March 10, 2020
External Customer Credit, Invoicing and Collection
Number: OPS-030-005
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: April 03, 2019
Filming/Photography on Campus
Number: GOV-020-020
Category: Governance
Owner(s): Director, Communications and Marketing
Approver(s): President and Vice-Chancellor
Revised: May 17, 2023
Fiscal and Research Year-Ends
Number: OPS-010-005
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: January 28, 2020
Food Services
Number: OPS-100-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: June 02, 2024
Freedom of Information and Protection of Privacy
Number: GOV-060-005
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: April 28, 2023
Fund Monitoring
Number: GOV-090-030
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: June 30, 2021
Fundraising Priorities and Prospect Management
Number: OPS-140-005
Category: Operations
Owner(s): Chief Governance Officer
Approver(s): President and Vice-Chancellor
Revised: February 06, 2024
Gift Giving and Staff Functions
Number: EMP-060-009
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: October 17, 2018
Health and Safety
Number: GOV-100-005
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): Board of Governors
Revised: September 20, 2022
Information Technology Initiatives
Number: OPS-080-030
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: December 19, 2022
Installation and Use of Video Surveillance Systems
Number: OPS-050-015
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: July 24, 2024
Insurance Coverage
Number: OPS-060-005
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: June 10, 2020
Internal Audit
Number: GOV-080-015
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: September 24, 2024
Investments
Number: GOV-090-040
Category: Governance
Owner(s): AVP (Finance)
Approver(s): Board of Governors
Revised: September 24, 2024
Legal Entities
Number: GOV-010-015
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: April 30, 2024
Legal Name and Change of Name
Number: EMP-100-005
Category: Employment
Owner(s): Registrar
Approver(s): Provost and Vice-President (Academic), VP (Administration)
Revised: January 22, 2024
Limitation of Liability for Non University Owned Data
Number: OPS-080-025
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: September 12, 2019
Lowering the Flags to Half-Mast
Number: GOV-040-015
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): President and Vice-Chancellor
Revised: November 20, 2024
Management of Assets
Number: OPS-010-045
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: February 14, 2024
Moving Expenses
Number: EMP-010-020
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): President and Vice-Chancellor
Revised: January 19, 2023
Naming Buildings, Facilities and Academic Units
Number: GOV-020-005
Category: Governance
Owner(s): Executive Director, University Advancement
Approver(s): Board of Governors
Revised: July 10, 2020
Obtaining Printing Services
Number: OPS-090-010
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: February 27, 2024
Official University Social Media Accounts
Number: GOV-020-035
Category: Governance
Owner(s): AVP (University Advancement and Communications)
Approver(s): President and Vice-Chancellor
Revised: July 21, 2022
Operating Budget Surpluses
Number: GOV-090-015
Category: Governance
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: July 10, 2019
Out-of-Scope Senior Appointments
Number: EMP-010-030
Category: Employment
Owner(s): President and Vice-Chancellor
Approver(s): Board of Governors
Revised: September 24, 2024
Ownership of Intellectual Property
Number: GOV-050-005
Category: Governance
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: September 24, 2024
Password Management
Number: OPS-050-035
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: July 29, 2022
Payment Card Data Security
Number: OPS-030-010
Category: Operations
Owner(s): AVP (Finance), AVP (Information Services)
Approver(s): VP (Administration)
Revised: December 15, 2023
Personal Computer Allocations (Evergreen Program)
Number: OPS-080-010
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: June 08, 2018
Petty Cash
Number: OPS-010-040
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: January 02, 2024
Policy Governance
Number: GOV-070-010
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: July 25, 2023
Political Donations and Sponsorships
Number: GOV-030-012
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 12, 2023
Position Control and Funding
Number: GOV-010-030
Category: Governance
Owner(s): AVP (Finance)
Approver(s): Provost and Vice-President (Academic), VP (Administration)
Revised: February 17, 2021
Print Equipment and Related Software
Number: OPS-090-005
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: February 27, 2024
Purchasing Cards
Number: OPS-020-010
Category: Operations
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: November 18, 2019
Purchasing Goods and Services
Number: GOV-010-035
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: December 03, 2019
Radiation Safety
Number: GOV-100-020
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): VP (Research)
Revised: June 11, 2024
Records and Information Management
Number: GOV-070-005
Category: Governance
Owner(s): Chief Governance Officer, Dean, University Libraries and Archives
Approver(s): Board of Governors
Revised: December 17, 2024
Research and Scholarly Integrity
Number: GOV-022-025
Category: Governance
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: July 26, 2022
Research Chairs
Number: RCH-010-010
Category: Research
Owner(s): Provost and Vice-President (Academic), VP (Research)
Approver(s): Board of Governors
Revised: July 10, 2020
Research Cost Recovery
Number: RCH-030-005
Category: Research
Owner(s): AVP (Research)
Approver(s): VP (Research)
Revised: October 25, 2024
Research Institutes and Centres
Number: RCH-010-005
Category: Research
Owner(s): VP (Research)
Approver(s): Board of Governors
Revised: March 09, 2021
Research with Cannabis
Number: RCH-020-015
Category: Research
Owner(s): AVP (Research)
Approver(s): VP (Research)
Revised: December 01, 2021
Respectful Engagement with Elders
Number: GOV-040-025
Category: Governance
Owner(s): AVP (Indigenous Engagement)
Approver(s): President and Vice-Chancellor
Revised: March 02, 2023
Respectful University
Number: GOV-100-015
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): Board of Governors
Revised: July 25, 2023
Returning University Assets When Employment Ends
Number: EMP-105-005
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: July 19, 2023
Safe Disclosure
Number: GOV-022-020
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: July 25, 2023
Sale and Service of Alcohol on Campus
Number: OPS-110-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: March 15, 2024
Service and Support Animals
Number: OPS-160-005
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): President and Vice-Chancellor
Revised: September 04, 2024
Sexual Violence/Misconduct
Number: GOV-100-018
Category: Governance
Owner(s): AVP (Human Resources), AVP (Student Affairs)
Approver(s): Board of Governors
Revised: December 13, 2022
Smoke-Free Campus
Number: GOV-100-010
Category: Governance
Owner(s): AVP (Human Resources)
Approver(s): VP (Administration)
Revised: June 14, 2022
Smudging/Pipe Ceremonies
Number: GOV-040-020
Category: Governance
Owner(s): AVP (Indigenous Engagement)
Approver(s): President and Vice-Chancellor
Revised: February 27, 2024
Space Management and Allocation
Number: OPS-040-005
Category: Operations
Owner(s): AVP (Facilities Management)
Approver(s): VP (Administration)
Revised: November 19, 2019
Supported Hardware, Software and Related Products
Number: OPS-080-015
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: August 03, 2022
Surveys
Number: GOV-070-025
Category: Governance
Owner(s): Director, Office of Institutional Research
Approver(s): Chief Governance Officer
Revised: January 12, 2022
Textbook Acquisition
Number: OPS-120-015
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): Provost and Vice-President (Academic), VP (Administration)
Revised: June 09, 2021
Travel
Number: EMP-050-005
Category: Employment
Owner(s): VP (Administration)
Approver(s): President and Vice-Chancellor
Revised: November 01, 2022
Travel Insurance
Number: EMP-050-010
Category: Employment
Owner(s): AVP (Finance)
Approver(s): VP (Administration)
Revised: June 10, 2020
Tuition
Number: GOV-090-045
Category: Governance
Owner(s): Provost and Vice-President (Academic)
Approver(s): Board of Governors
Revised: August 06, 2019
University Name, Corporate and Academic Seals
Number: GOV-020-030
Category: Governance
Owner(s): Chief Governance Officer
Approver(s): Board of Governors
Revised: March 12, 2024
Unlicensed Radio Frequency Spectrum
Number: OPS-080-035
Category: Operations
Owner(s): AVP (Facilities Management), AVP (Information Services)
Approver(s): VP (Administration)
Revised: April 20, 2023
Use of Computer and Network Systems
Number: OPS-080-005
Category: Operations
Owner(s): AVP (Information Services)
Approver(s): VP (Administration)
Revised: September 11, 2019
Use of Copyrighted Materials
Number: GOV-050-010
Category: Governance
Owner(s): Dean, University Libraries and Archives
Approver(s): Board of Governors
Revised: November 24, 2022
Violence Prevention
Number: GOV-100-016
Category: Governance
Owner(s): VP (Administration)
Approver(s): Board of Governors
Revised: September 24, 2024
Weapons
Number: OPS-050-010
Category: Operations
Owner(s): AVP (Student Affairs)
Approver(s): VP (Administration)
Revised: March 05, 2024
Website Naming, Hosting, Risks and Security
Number: OPS-080-040
Category: Operations
Owner(s): AVP (Information Services), Executive Director, University Communications and Marketing
Approver(s): Chief Governance Officer
Revised: July 26, 2024
Workplace Accommodation
Number: EMP-080-005
Category: Employment
Owner(s): AVP (Human Resources)
Approver(s): President and Vice-Chancellor
Revised: August 23, 2024