Smoking on Campus

Category: Governance
Number: GOV-100-010
Audience: All University employees, students, contractors, subcontractors, suppliers and visitors
Revised: October 22, 2013
Owner(s): AVP (Human Resources)
Approved by: VP (Administration)
Contact: Director, Health, Safety & Environment – 306-585-4776

Introduction

A revised Smoking on Campus policy will come into effect September 1, 2017.

Please read the revised policy here (122 KB) PDF

The University of Regina is committed to providing a safe and healthy environment for all members of the University community. This policy will support that commitment through provision of a smoke-free environment and will comply with the requirements under the Provincial Tobacco Control Act, 2004 and the Occupational Health and Safety Regulations, 1996.

Policy

Smoking and the use of tobacco products is prohibited in all University buildings owned or leased, University vehicles owned or leased, outdoor University areas used for sports, meetings or other gatherings. Smoking is prohibited within 6 meters of all ventilation intakes, doors and windows.

Designated areas have been identified for smoking and tobacco use on campus. Receptacles will be provided outdoors in the designated areas that will limit the drifting of second hand smoke into buildings, walkways and entrances.

Advertising of smoking and tobacco products within the University of Regina is prohibited.

Exception

Tobacco products may be burned as part of religious and spiritual ceremonies (see policy GOV-040-020 Smudging/Pipe Ceremonies). If smoking or tobacco products are used for research, an exception to this policy must be requested to the Director, Health Safety and Environment. The Director, Health Safety and Environment will review and approve these exceptions based on information provided.

Roles and Responsibilities

Individuals who smoke or use tobacco products on campus must:

  • smoke only in designated smoking areas
  • prevent fire hazards by using receptacles provided
  • ensure their smoke does not enter buildings or other seated public areas

Administrators must:

  • ensure this policy is communicated
  • require compliance of the policy and procedures

Consequences for Noncompliance

All employees, students, visitors and others are encouraged to notify those who smoke or use tobacco products that the University is a smoke-free campus with designated smoking areas. Failure to comply with the policy will be reported and violators may be subject to disciplinary measures, including being removed from campus or, in the case of University employees, may be subject to the appropriate disciplinary actions up to and including termination of the member’s position with the University.

Processes

Smoke-Free Campus Guidelines

  1. Signage: Facilities Management will arrange for appropriate signage announcing this policy at the entrances to buildings and at other locations as deemed necessary.
  2. Designated Smoking Areas (DSAs): Facilities Management and Student Affairs will be consulted regarding appropriate DSAs. The DSAs will be clearly marked with appropriate signage and will be supplied with suitable disposal receptacles.
  3. Communications: The general policy statement will be included in the University Calendar and will be posted on the University website. All prospective students and staff members shall be made aware of the Smoking on Campus Policy during the recruitment and orientation process. The University of Regina Student’s Union will communicate the policy to students via orientation programs, Twitter, website postings and televised communication throughout the University.
  4. Public Events: Organizers and attendees at public events using the University facilities, such as conferences, meetings, public lectures, sporting activities and social events, will comply with the Smoking on Campus Policy. Organizers of such events are responsible for communicating this policy to attendees and for enforcing the policy.
  5. Smoking Cessation assistance: The Pension and Benefits Unit of Human Resources can assist University employees in determining coverage for smoking cessation aids.

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