Authority to Set Fees for Non-Instructional Goods and Services
Introduction
The purpose of this policy is to outline the authority to set fees for non-instructional goods and services provided by the University of Regina.
Policy
The Board of Governors (Board) retains full authority for the approval of fees charged by the University except as delegated in this policy.
Tuition and Instructional Fees are approved or delegated by the Board or delegated in accordance with GOV-090-045 Tuition and Instructional Fees.
Mandatory Student Fees
The Board retains the authority to approve mandatory fees charged to students along with their tuition payments, including but not limited to:
- application fees
- student services, health and wellness fees
- academic technology fees
- equipment fees (assessed to students in Engineering and Applied Science)
- faculty student society fees assessed as a result of faculty student vote (currently assessed to students in the faculties of Business Administration, Education, Engineering and Applied Science, and Kinesiology and Health Studies)
- Faculty of Nursing NCLEX fees
Ancillary Services
Ancillary Services is understood to include the Campus Store, Housing and Hospitality Services, Parking Services, Food Services, Printing Services and University-Owned Space for Lease. The overall Board mandate is that the group of ancillary units (excluding Housing Services) must collectively break even or make a small profit. Housing Services must adhere to its 25-year business case budget. In addition to this mandate, as part of the annual budget setting process, the Board retains the authority to approve increases in the housing rates and parking rates.
The Board delegates all other fee setting decisions in the ancillary units to the Vice-President (Administration).
University of Regina Students’ Union or Association
University of Regina students may create an independent entity with its own governance structure to provide certain student services. This independent entity has the ability to set fees (e.g. student union/association fees, UPass and health and dental plan premiums). However, these fees are collected from students by the University on behalf of the student representative organization. The Board retains the authority to approve the collection of new or adjusted student representative organization fees annually.
Non-Instructional Goods and Services
The Board delegates the authority to adjust existing non-instructional fees for goods and services to the Dean, Director, Associate Vice-President or equivalent of each unit. New non-instructional fees are to be approved as part of the annual budget setting process.
Examples of non-instructional fees for goods and services include:
- Faculty of Kinesiology & Health Studies charging for Fitness Centre memberships, gym rentals, children’s swimming lessons, pool rentals, etc.
- Faculty of Science charging for testing of air and soil samples
- Hospitality Services or others charging for conference and registration fees for University-hosted events
- Facilities Management charging partner organizations (e.g. Campion, Luther, Research Park) for utilities
- Facilities Management charging internal and external parties for renovation services
- Information Services charging the general public for cleaning viruses off of personal computers
Consequences for Noncompliance
Employees who adjust existing fees or create new fees without the proper approval may be subject to disciplinary action.
Processes
Execution of Documents
The signing authority for the items in this policy may be delegated as the person with approval authority deems appropriate, in compliance with GOV-010-005 Approval Authorities and Execution of Documents.