Code of Conduct

Category: Governance
Number: GOV-022-005
Audience: University members
Issued: July 22, 2014
Owner(s): President and Vice-Chancellor
Approved by: Board of Governors
Contact: Executive Director (University Governance) - 306-585-5545

Introduction

This Code of Conduct applies to the following members of the University:

  • employees (faculty, staff, and student employees),
  • all people who teach and conduct research at the University of Regina, and
  • all members of University committees (including the Senate and Board of Governors).

The University is committed to promoting and celebrating standards of conduct that reflect excellence, intellectual openness, inclusiveness, integrity, fairness, respect, and accountability. It expects members to uphold these standards in their day-to-day decisions, actions, and interactions.

The University’s Code of Conduct is a statement of members’ shared commitment to upholding the legal, professional, and ethical standards that form the basis of their day-to-day and long-term decisions, actions, and interactions on behalf of the University. It complements, but does not replace other codes of conduct members adhere to as members of particular professions or societies.

Policy

The University will not tolerate harassment, discrimination, unsafe work practices, fraud, or other unethical conduct. Members are expected to align their behaviour with the University’s Code of Conduct.

Members should not ignore or condone the unethical conduct of others. Any member who has reasonable grounds to believe that a person has violated the code is encouraged to report it as outlined in the University’s Safe Disclosure policy.

Whenever members are unsure if their behaviour or that of another violates the code, they are encouraged to discuss the matter with their supervisor, director or dean, the Associate Vice-President (Human Resources), the Executive Director (University Governance), or another University officer they trust to offer them objective advice and direction.

Code of Conduct

Accountability

  • act in the best interests of the University, fulfilling our responsibilities and obligations to the University and all members of the University community.
  • act within the scope of an individual’s authority in all matters.
  • take responsibility for  actions.

Communication and Respect

  • value and support a University community that is diverse — in background, religion, race, ethnicity, marital status, medical condition, age, gender, sexual orientation, political affiliation and other forms of diversity as this definition continues to evolve.
  • respect the rights and dignity of others regardless of our differences and different perspectives.
  • communicate our views to others in a fair and constructive manner.
  • voice any differences of opinion respectfully and directly to those colleagues with whom we disagree.
  • conscientiously abide by the University’s principles of nondiscrimination as defined by the Respectful Workplace and Learning Environment Policy,  the Saskatchewan Human Rights Code, and the Canadian Charter of Rights and Freedoms.

Compliance with Laws, Regulations, and Policies

  • transact University business in compliance with all applicable laws and University policies and procedures.
  • comply accurately with all federal, provincial, and municipal reporting obligations.

Confidentiality

  • protect the confidential, proprietary, and private information generated by the University or acquired in the course of an individual’s association with the University;  information will be used for official or legal purposes only and not for personal or illegal advantage, during or after the individuals association with the University ends.
  • disclose confidential information on a need-to-know basis and only when authorized.

Conflict of Interest and Conflict of Commitment

  • individuals will not hold a financial interest that could compromise their duty to the University and will avoid other conflicts of interest and conflicts of commitment whenever possible.
  • ensure that conflicts  are disclosed, reviewed, and appropriately managed according to the University’s Conflict of Interest and Conflict of Commitment policy.

Excellence and Integrity

  • exercise professional competence, care, objectivity, and diligence in all our work.
  • be impartial when discharging an individual’s duties and not offer preferential treatment to any person or entity.
  • conduct an individual’s work, processes, reporting all transactions with integrity.
  • strive to improve our professional competence.

Gifts

  • ensure fairness and honesty in relationships with suppliers and purchasers of the University’s goods and services.
  • avoid being improperly influenced or biased in dealings with suppliers and purchasers.
  • refuse any gift that could place an individual or the University in a prejudicial or embarrassing position, interfere in any way with the impartial discharge of an individual’s duties to the University, or reflect adversely on an individual’s integrity or the integrity of the University.

Grants and Contracts

  • adhere to the University’s grant, contractual and legal obligations and comply with all laws and regulations governing the receipt and disbursement of sponsored funds.

Health and Safety

  • make the University a safe place to work and learn.  Adhere to good health and safety practices and comply with all health and safety laws and regulations.

Intellectual Property

  • honour non-disclosure agreements, abide by all rules and laws governing the use of copyrighted materials, patented ideas, licenses, and proprietary information.
  • avoid plagiarism or the participation in any activity that constitutes infringement of individual or University intellectual property.
  • properly attribute the ideas and work of others.

Service

  • support and further the interests of the University.
  • engage students and colleagues and respond to their needs.
  • be attentive to the interests and needs of the broader community.

Stewardship of the Environment and University Resources

  • promote sustainability in the way we work and actively look for ways to reduce our impact on the environment.
  • use University resources (facilities, equipment, supplies, vehicles, staff, and students) lawfully and prudently, seeking efficiencies and innovative solutions to maximize the University’s resources.

Consequences for Noncompliance

The consequences for noncompliance in the applicable policies could apply if a member at the University is found to be non-compliant with the University’s code of conduct.