Information Technology Initiatives

Category: Operations
Number: OPS-080-030
Audience: All University employees
Issued: March 04, 2004
Revised: August 13, 2018
Owner(s): AVP (Information Services)
Approved by: VP (Administration)
Contact: Associate Vice President (Information Services) - 306-585-5646

Introduction

The University Information Technology Steering Committee’s (UITSC) mandate is to ensure the technology resources of the university are aligned with and focused on the strategic objectives of the University. The UITSC wishes to carry out its mandate using policies and procedures that are open and transparent to the University’s faculty, staff and management.


To effectively administer its governance responsibilities the UITSC has established two sub committees:

  1. The General Administrative Systems Planning Committee (GASP) is responsible for overseeing the Operational Initiatives for in production university wide technologies used to carry-out the administrative responsibilities of the University. GASP is also responsible to make recommendations and proposals to UITSC on new Strategic Initiatives that would enhance the value of the University’s administrative information technology infrastructure.
  2. The University Web Governance Committee (UWGC) is responsible for overseeing the institutional website policies, standards, guidelines and procedures.  The UWGC also oversees website development projects and their implementation.

In addition the UITSC receives advice, project recommendations and requests from the Instructional Technology Advisory Group (ITAG) for both instructional and research technology needs of the University.

This Policy will allow the information technology committee governance structure to efficiently identify, document, approve, prioritize and monitor the Strategic and Operational Initiatives of the University and do so without impacting faculty and administrative departmental Tactical Initiatives.

Policy

Strategic and Operational Initiatives of the University will be documented, planned, approved, prioritized, and monitored for timely completion and attainment of the initiative’s stated objectives.

Information Services will identify, and report on, all known Strategic Initiatives to UITSC.

Roles and Responsibilities

University Information Technology Steering Committee (UITSC):

  • shall approve and implement the procedures that allow for the prioritization and monitoring of all information technology Strategic Initiatives of the University.
  • shall, for those projects managed by Information Services, determine the appropriate level of formal project management required.
Instructional Technology Advisory Group (ITAG):
  • shall oversee the scope, duties and responsibilities outlined in the current ITAG Terms of Reference. 
  • shall provide Strategic Initiatives to UITSC for consideration.
General Administrative Systems Planning Committee (GASP):
  • shall oversee the scope, duties and responsibilities outlined in the current GASP Terms of Reference.
  • shall provide Strategic Initiatives to the UITSC consideration.

University Web Governance Committee UWGC:

  • shall oversee the scope, duties and responsibilities outlined in the current UWGC Terms of Reference.
  • Shall provide Strategic Initiatives to the UITSC for consideration.

Associate Vice President Information Services:

Information Services:

  • shall implement, communicate and adhere to the procedures that allow the UITSC and its sub committees to meet their University mandate with respect to the prioritization and monitoring of Strategic and Operational Initiatives.
  • will where possible assist faculties and departments address their Tactical Initiative needs.

Vice Presidents, Associate Vice Presidents, Deans and Directors:

  • shall ensure that initiatives they are approving that appear to meet the definition of a Strategic or Operational Initiative are first reviewed with Information Services prior to proceeding. Should the project be assessed as either a Strategic or Operational Initiative they would then work with Information Services to ensure the initiative is documented and prioritized for completion by the appropriate governance committee.  
  • shall review and undertake Tactical Initiatives as appropriate to their needs.

Consequences for Noncompliance

IT Strategic Initiatives commenced on campus without following the Procedures established in Appendix A (67 KB) pdf for approval could result in IS resources not being available to support the initiative and a financial risk to the University.

Related Information

Appendix A - Procedures Established for Documenting, Assessing, and Prioritizing IT Related Project Requests (67 KB) pdf