Safely back on campus. Learn More.

Lowering the Flag to Half-Mast

Category: Governance
Number: GOV-040-015
Audience: All University employees
Issued: July 15, 1998
Revised: March 13, 2019
Owner(s): AVP (Facilities Management)
Approved by: President and Vice-Chancellor
Contact: Associate Vice-President (Facilities Management) - 306-585-4635

Introduction

Lowering of a flag to half-mast is a universal symbol of mourning. This policy is intended to provide general direction and procedures to determine when the Canadian flag will be flown at half-mast at the University of Regina.

Policy

The Canadian flag will be flown at half-mast to mark the passing of any member of the University community or a prominent public figure, as listed below, on the day of their funeral or memorial service.  If no funeral or memorial service is held, then the flag shall be lowered on a business day within ten days of the date upon which the University is notified of the individual’s death. In certain cases, at the discretion of the President, the flag may be lowered when the University is notified of a prominent public figure’s death until and including the date of the funeral or memorial service.

Members of the University Community

  • Registered students
  • Faculty and staff of the University or the federated colleges
  • Faculty and staff who have retired from the University or one of the federated colleges
  • Chancellor and past Chancellors
  • Members and former members of the Board of Governors of the University or federated colleges
  • Former Presidents and Vice-Presidents of the University or the federated colleges

Prominent Public Figures

  • The Sovereign, or a member of the Royal Family related in the first degree to the Sovereign
  • The Governor-General or former Governor-General of Canada
  • Lieutenant-Governor or former Lieutenant-Governor of Saskatchewan
  • Prime Minister of Canada or former Prime Minister of Canada
  • Premier or former Premier of Saskatchewan
  • Speaker of the Legislative Assembly of Saskatchewan
  • Members of the Legislative Assembly of Saskatchewan
  • Federal Cabinet Members and Members of Parliament who represent constituencies in Saskatchewan
  • Mayor or former Mayor of Regina
  • Members of Regina City Council

Other Circumstances

The flag will be flown at half-mast to mourn lives lost in tragic national and international events.  In such cases, a decision to lower the flag and the period during which it remains at half-mast will generally mirror the practice of the Province of Saskatchewan.

Other individuals and events may be recognized by lowering the flag at the discretion of the President of the University.

Roles and Responsibilities

Employees and Students

  • Any student, faculty or staff member of the University who becomes aware of the death of an individual deserving of recognition by the University under this policy should contact Human Resources as soon as possible.

External Relations

  • In the event of the death of a prominent public figure, External Relations shall in conjunction with the President’s Office notify Facilities Management, indicating the name of the individual, the individual’s qualifications for recognition under this policy, and the date of the funeral or memorial service or other date(s) the flag is to be lowered.

Facilities Management

  • Upon receiving notification from External Relations, Human Resources or the President’s Office, Facilities Management will arrange to have the flag lowered and flown at half-mast in accordance with this policy.
  • Facilities Management will arrange to distribute information to the University community by e-mail to explain why the flag is at half-mast.

Human Resources

  • In the event of the death of a member of the University, Human Resources will notify Facilities Management of the name of the individual, the individual’s qualifications for recognition under this policy, and the date of the funeral or memorial service for the individual.

President

  • In the event of uncertainty or disagreement about any aspect of this policy, the President shall have final decision-making authority.

 

Consequences for Noncompliance

If this policy is not applied consistently and within a timely manner, the University’s relationship with the larger community may be damaged.