Policies and Financial Aid

Celebration of Excellence

Read about the 2017 scholarship and award winners

On this page:

  • Payment and Financial Aid
  • Scholarships and Bursaries
  • Placements
  • Recitals
  • Guidelines

Payment and Financial Aid

Payment Options

Payment for all Conservatory of Performing Arts courses and programs is required at the time of registration.

The University of Regina accepts cash, cheque, debit, VISA, MasterCard and American Express. Make cheques payable to the University of Regina. If registering by phone, fees must be paid by credit card.

No student will be able to register for any program at the Conservatory of Performing Arts if there is an outstanding balance owing to any part of the University of Regina.

Call the Student Services office to discuss payment plan options available for our courses.

Financial Aid

If you require financial assistance to help you cover a portion of the costs of music instruction, the Conservatory has a limited number of bursaries available to students and their families.

Bursaries are based on financial need and follow a distinct application process from awards and scholarships.  You may apply anytime during the year.

Creative Kids Saskatchewan

 Families with financial needs can apply to Creative Kids Saskatchewan funding to take our camps or courses. Children must be between the ages of 4-19. Find application forms and more information on the Creative Kids website.
 

Scholarships
About

The Conservatory awards approximately $10,000 in scholarships every year. Ask your instructor if you are eligible.

All prizes are awarded for continuing performing arts education at the Conservatory of Performing Arts. If the student is going on to study performing arts at a post-secondary institution, the Conservatory requires proof of enrolment to apply the scholarship towards their studies.

Placements
String Orchestras Students must complete a placement exercise for our String Orchestras (typically scheduled 1 week before class start or if starting in January, before your child's first class). Call Student Services at 306-585-5748 to book a time to play for our directors before registration in September only.
 

Recitals
Schedules and Applications

Students registered in Private Lessons at the Conservatory have the opportunity to play and sing at Conservatory recitals. Each year the Conservatory presents over 35 recitals. Students have to register a few weeks in advance, so please check the following schedule with all relevant dates and deadlines.
 

Guidelines

Late Registrations

Late registrations will be accepted if approved by the instructor or registration office; full course and materials fees apply to late registrations. Some programs like our Child/Parent Strings, Pipe Band, and Preschool will intake participants throughout the year; fee pro-rated at registration.

Waiting Lists

If a class is full, a student may request to have his/her name added to a waiting list in our online registration system. If a spot becomes available, the registration staff will contact the student based on wait listed date. The student will be given one business day to respond, after which time, the space in the class will be offered to the next person on the waiting list.

Attendance

Failure to attend a class or lesson does not constitute withdrawal.

No classes or lessons may be attended before registration is completed – when payment has been received by the registration office or the online registration process and payment have been completed. Attending lessons or classes without completing the registration process does not constitute being registered.

  • Classes, rehearsals or lessons missed by the student will not be made up. We ask that students provide their instructor with at least 24 hours notice if they plan on missing a lesson.
  • Group programs: If the class instructor is absent, a pre-approved substitute instructor will teach the class. In the case where it is not possible to arrange for a substitute teacher and the class is cancelled, a make-up class will be scheduled. If a make-up class cannot be arranged, a credit equivalent to the pro-rated cost of the missed class will be placed on the student's account that can be applied to future classes.
  • Private instruction: Conservatory instructors are required to make up a lesson at a time mutually agreed upon if the lesson is cancelled by the instructor.

Cancellations

 The Conservatory of Performing Arts reserves the right to cancel, postpone, or combine classes due to insufficient registration or other unforeseen circumstances. In the event of cancellation, participants will be given every opportunity to transfer into another class or full refunds will be issued.

Private Lessons & Accompaniment

A student who notifies the office about withdrawing from private lessons or accompaniment before the fourth scheduled lesson will receive a tuition refund less a $25 processing fee and the cost of the four lessons.
 
A student who chooses to discontinue lessons after the fourth scheduled lesson is required to provide one month's notice, or in lieu of notice, pay one month's lesson tuition.
 
Instructors may initiate withdrawals at any time with the approval of the Head of the Conservatory. In such cases a refund will be issued for remaining scheduled lessons.

Exceptional Refund Requests

 These requests will be considered under special circumstances such as a prolonged illness of three (3) weeks or more and are the discretion of the Head of the Conservatory of Performing Arts.

To submit an exceptional refund request, it must be:

  • Submitted in writing to Student Services Office
  • Must be submitted within 30 days after the first lesson is missed. After 30 days, requests will not be considered.
  • Students will be notified of the Head's decision by mail to the address submitted on the registration form.
  • Documentation may be required to support an exceptional request.
  • The decision may be appealed to the Director of the Centre for Continuing Education within 10 business days of receiving the notice.
  • The Director's decision will be mailed to the address submitted on the registration form.
  • No further appeals are available.

Withdrawals & Refunds

 Check our website or call our Student Services Office if you have questions about our Non-Credit Course Policies, these policies can also be found on your receipt.

Practice Rooms

The Conservatory of Performing Arts provides practice rooms for registered Conservatory of Performing Arts students only. Policies for the use of a practice room are:

  • Practice room users must be currently enrolled and actively participating in a Conservatory program (private lessons, group class, or a camp).
  • Current students may book a practice room by requesting use of a classroom with the Student and Instructor Services. Rooms must be booked in advance and will be listed on our weekly schedule posted at the entrance to our building or outside of the room.
  • Practice rooms are available on a first-come, first-serve basis, and will be limited in length to one hour per student per day. There is no guarantee that practice rooms will be available for use at the requested time.
  • Registration in a previous term does not allow for current or future practice room usage.
  • No food or drink is permitted in the practice rooms.
  • Students will be billed for any damage incurred in practice rooms during their use.
  • The Conservatory of Performing Arts is not responsible for any lost, stolen, or damaged personal property.
  • The Conservatory of Performing Arts reserves the right to revoke practice room privileges to any students violating these policies.

Privacy of Information

The University of Regina collects and creates information about students ("personal information") under the authority of the University of Regina Act and in accordance with the Local Authority Freedom of Information and Protection of Privacy Act and the Personal Information Protection and Electronic Documents Act, for purposes of admission, registration, administration and promotion of the University and its programs and services. Some of this information may be disclosed to the relevant instructors, administrators, parents and students, and will be reported as required by federal and provincial authority. By enrolling in courses at the University of Regina students/guardians consent to the collection, use and disclosure of personal information as described. Your personal information is held in confidence by the Centre for Continuing Education and the University of Regina and not provided to a third party.

Photography and Videography

 The Conservatory reserves the right to photograph/videotape all classes and performances and use the pictures/sounds for marketing and publicity purposes. Should you wish that your or your child's photo or image not be used in promotional materials, please inform the Conservatory registration office at the time of registration.