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Pre-Defense Procedures

1.  Writing the thesis

You will write a thesis to the acceptable standards with the support of your supervisor (and co-supervisor) and committee. It is a good plan to review A Guide For Thesis Preparation Of Graduate Thesis. Most Masters thesis take around a year to write, while a PhD thesis will take more like 2 years (but this can vary greatly).

  • It is the student's and supervisor's responsibility to ensure that the thesis is in an acceptable format (this includes the quality of the writing, correct layout of the pages, and a properly formated bibliography). Final versions of all University of Regina theses will only be briefly reviewed by the Faculty of Graduate Studies and Research. If a thesis is found to be unacceptable, it will be returned to the student; this may cause significant delays in scheduling the defense. All theses must conform to the specifications provided on this website to ensure that submission of the final corrected copies for Library approval will comply with the requirements set out by National Archives of Canada.

2.  Committee Approval of the Thesis
Once you and your supervisor (and co-supervisor) are happy with your thesis, your committee will have to read it and sign off on it being acceptable for defense. The committee members need to have at least two weeks for a Masters thesis and at least four weeks for a PhD thesis.

3.  Submission of your Thesis
Once all committee members have read your thesis and agree that it is acceptable for defense, you are ready to submit your thesis. (If you are a completing a Masters or PhD in the Faculty of Education please refer to their website for specific information on how to submit your thesis.)

The thesis, with the forms listed below, can be submitted to (please include the student name in the subject line) or paper copies can be brought to FGSR. The submission can be made by the student or the supervisor. The submission must include:

  • The ready to defend thesis (as a PDF). (Once submitted, no further edits of the thesis are permitted until after the defense).
  • Copies of your ethics forms if the research involves human or animal subjects

The supervisor is responsible for the completion of the following forms which should be included in the submission:

You do not need to submit a paper copy of your thesis, unless the External Examiner or Chair for the defense request a print out of the thesis. If either the External or the Chair requests a paper copy of your thesis, you will be required to provide one to them.

If the submission to FGSR is incomplete or the writing in the thesis is determined to be of substandard quality (i.e. significant editing for grammar or spelling is required), FGSR will return the submission to the student.

4.  External Examiner Reviews Thesis
After receiving all the documentation, FGSR considers the nominated External Examiner. If the nominated External is approved, the thesis can be sent to them. In the case of a Master Thesis, the student's department or unit will send a copy of the thesis to the External Examiner. For a PhD thesis, FGSR sends the thesis to the External Examiner. The External Examiner will have at least two weeks for a Masters thesis and four weeks for a PhD thesis. The External Examiner will write a report on the thesis (which the student may have after the defense) and decide if the thesis is acceptable to go to defense.

Once the External Examiner's report is returned to FGSR and the thesis is found acceptable for defense, then the defense can be scheduled. For a Masters defense, the unit makes all the arrangements.

For a PhD thesis, FGSR will make the arrangements for the defense, including identifying a Chair for the defense. FGSR will also complete the Notice of Oral Defence of Thesis form which states the date, time, and place of your defence as well as the title of your thesis.

If the External Examiner does not find that the thesis is acceptable for defense, the Associate Dean of FGSR will contact the student's supervisor.

5.  Defense
This may be the most exciting part of your degree. Students are advised to read the section on Defense Procedures (whichever applies) to familiarize themselves with the proceedings of an oral examination.