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Policy and Procedures

3. University of Regina Regulations

The Key Points of the University of Regina's Regulations on Academic Misconduct
The University of Regina's Regulations Governing Discipline for Academic and Non-academic Misconduct affirm and clarify the general obligation for all members of the University to maintain the highest standards of academic honesty.

In particular, the policy:

  • Recognizes the general responsibility of all faculty members to foster acceptable standards of academic conduct and of students to be mindful of and abide by such standards;
  • Defines the types of conduct that are regarded as offences against the standards of academic honesty, including plagiarism, cheating, impersonation, and other forms of academic misconduct;
  • Defines the penalties that can be imposed on a student who is found to have committed plagiarism or any other form of academic misconduct;
  • Outlines the procedures for dealing with students who are accused of violating the Regulations Governing Discipline for Academic and Non-academic Misconduct.


**IMPORTANT: a lack of familiarity with the Regulations cannot be used as a defence by those accused of academic misconduct. It is the STUDENT'S RESPONSIBILITY to become familiar with the regulations.

 

3.1. Types of Conduct
Types of academic misconduct
The types of conduct that are regarded as offences against standards of academic honesty include:

  • Cheating
  • Plagiarism
  • Improper research practices (falsifying lab results, padding bibliography, etc.)
  • Obstruction of the academic activities of another (hindering fair access to library materials, theft of another student's notes, alteration/destruction of work by other students)
  • Aiding and abetting another person in committing a breach of academic honesty
  • Providing false or incomplete information or supporting documents/materials on an application for admission, re-admission, or transfer;
  • Providing false information to obtain a deferral of term work or examination;
  • Altering or falsifying, or attempting to alter or falsify, grade information or other records of academic performance (one’s own or someone else’s);
  • Obtaining or attempting to obtain an academic advantage by non-academic means such as bribes or threats;
  • Behaviour that interferes with the evaluation of another student’s work, such as failure to participate in a group project.

The two acts listed below may also be considered to be academic misconduct unless authorized by the course instructor:

  • Submitting the same work for credit in more than one course.
  • Working jointly, with another student or group of students, on an assignment that is to be graded.

3.2. Range of Penalties
 

  • reduction of a grade on an assignment, essay, report or examination
  • notation on the student’s file
  • zero credit on an assignment, essay, report or examination
  • reduction of a grade in a course
  • zero credit in a course
  • a grade of XF (plagiarism)
  • loss and/or repayment of scholarships and other awards
  • requirement to take a course in ethics
  • suspension or expulsion from a program
  • suspension or expulsion from the University
  • withholding or rescission of a credential

Penalties for acts of academic misconduct in connection with a particular course are assigned by the Dean or designate of the faculty offering the course. The penalty for other acts of academic misconduct is assigned by the Dean or designate of the student’s faculty or college.

FGSR Penalities
The penalty for an established case of plagiarism will be a zero (0) for the paper(s) and may be coupled to a final grade of "XF" for the course.

 

3.3. Procedures Governing Breach of Academic Honesty
Formal appeals, other than formal reassessments of grades, must first be submitted to the Department. If the Department’s resolution of the appeal is believed to be inappropriate or unjust, you may then submit an appeal to the Faculty of Graduate Studies and Research. Disagreement or dissatisfaction with the Department’s resolution is not sufficient grounds for appealing to the Faculty of Graduate Studies and Research; you must demonstrate that the decision was unfair or biased or otherwise deserving to be reversed. If you are not satisfied with the Dean's decision, you may appeal to the Council Committee on Student Appeals. This appeal must be made within four weeks of receiving the adverse decision. If you are not satisfied with the decision of the Council Committee on Student Appeals, he or she may appeal to the Senate’s Appeal Committee. This appeal must be made within four weeks of receiving the adverse decision from the Council Committee on Student Appeals. The Senate’s Appeal Committee is the final level of appeal. 

Council Discipline Committee
Students may appeal the imposition or severity of a penalty for misconduct (academic or non-academic) to the Council Discipline Committee. Requests for a hearing must be submitted, in writing and within 30 days of the date of imposition of the penalty, to the University Secretary.

Students who have been expelled for misconduct may submit an application for readmission and letter of petition to the Council Discipline Committee. If their petition is approved by the Committee, students must still meet the academic requirements for admission, readmission, or transfer to their chosen faculty.

At the discretion of the Registrar, an applicant who has been dismissed for disciplinary reasons from another post-secondary institution may be required to petition to the Council Discipline Committee and receive permission to apply for admission or renewal before being considered on academic grounds. If the applicant is admitted, the previous dismissal may be considered in any future proceedings for misconduct.

Council Committee on Student Appeals - Terms of Reference

1. Appeals by students in connection with academic decisions of any Faculty will be heard by the Council Committee on Student Appeals except for matters of discipline, which will be heard by the Council Discipline Committee. Matters such as grades assigned for individual classes or credits given for classes transferred from other institutions will usually not be considered by the Council Committee on Student Appeals.
2. Students must apply, in writing, to appeal academic decisions to the Council Committee on Student Appeals. Applications are to be made to the University Secretary within 30 days of the Faculty decision.
3. Grounds for an appeal to the Council Committee on Student Appeals should be based on one or more of the following:
a) There is additional relevant information, which was not considered at the Faculty level.
b) There was a problem in procedure at the Faculty level.
c) The substance of the case was not considered correctly at the Faculty level. For example, relevant rules and regulations were applied incorrectly.
d) Even if relevant rules and regulations were applied correctly the resulting decision is unfair or unreasonable in the circumstances.
4. Students appealing to the Council Committee on Student Appeals have a right to a fair hearing in accordance with the rules of administrative justice. This includes the right to be notified of hearings, the right to be present and represented at the hearings, the right to present arguments, the right to question the Dean/designate, and the right to be advised of the hearing outcome.
5. Decisions of the Council Committee on Student Appeals can be appealed to the Senate Appeals Committee under Section 33 (1) (e) of The University of Regina Act and The University of Regina Senate By-Laws.
6. The meeting dates of the Council Committee on Student Appeals will be pre-set for each semester to consider appeals pertaining to the previous semester and additionally as required at the discretion of the University Secretary.
7. The Council Committee on Student Appeals will report at least annually on its activities to Executive of Council.

 

Senate Appeals Committee
If the student or the University officer is dissatisfied with the decision of the Council Discipline Committee, either may appeal the decision to the Senate Appeals Committee. The onus is on the appellant to demonstrate that the decision of the Council Discipline Committee was manifestly unfair or contrary to the evidence presented at the Council Discipline Committee hearing. No witnesses are permitted, and no new evidence is entertained.

 

Records
When a final disciplinary decision (after the expiry of all appeal periods or completion of any appeals) involves a grade of XF, or suspension or expulsion, or withholding or rescission of a credential, a copy of the disciplinary decision shall be provided to the Registrar's Office for action with respect to the student record. Acts of misconduct that are penalized by a grade of XF, suspension, expulsion, or the withholding or rescission of a credential, are recorded permanently on the student’s official transcript.

A record of all substantiated cases of misconduct is retained permanently by the University Secretary. A University official who is determining the penalty for an offence is permitted access to the record of previous or concurrent acts of misconduct by the same student. The University may retain indefinitely on the Faculty’s and/or Registrar’s student file any correspondence or other documentation pertaining to cases of misconduct.

 

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