Official vs Unofficial Documents

What is considered official?

A document is considered official if it is sent to us directly from the issuing institution in a sealed envelope with the official university stamp across the seal. Please see example.

If the envelope is not stamped and sealed, or if it has been opened, it is considered unofficial.

Please see the Documentation page for more information.

A letter of reference is considered official if sent to us directly from the referee in a sealed envelope with signature across the seal, or if received by email from the referees’ institutional or professional email address. The link to referees will only be sent to the referees' institutional or professional email address.

What is considered unofficial?

  • Notarized documents
  • Examination results (this is not the same as an official transcript)
  • Documents which are not in stamped or sealed envelopes
  • Non-official photocopies
  • Reference letters received by email from Hotmail, Yahoo, Gmail, MSN or other free e-mail
  • Copies of test scores from applicants

Note: All documents submitted to the University of Regina become the property of the University, and will not be returned to the applicant. Documents will not be released or copied except for internal purposes. If your original documents are irreplaceable, you should submit copies for evaluation purposes and be able to provide the originals for comparison.