OneDrive

• OneDrive can be accessed with the OneDrive software or online through https://portal.office.com

There are two ways you can check how much space you have left on your OneDrive account:

Option 1: Viewing through your OneDrive account
1. Click Settings.
2. Click Site Settings.
3. In Site Collection Administration click Storage Metrics.

Option 2: Viewing through your Windows notification area
1. Right click the OneDrive icon in the Windows notification area, and then select Manage storage.
2. Select View OneDrive storage.

When you install the OneDrive app for PC or Mac, a copy of your OneDrive is downloaded to your Mac or PC and put in the OneDrive folder. This folder is kept in sync with OneDrive. If you add, change, or delete a file or folder on the OneDrive website, the file or folder is added, changed, or deleted in your OneDrive folder and vice versa.

To upload files to OneDrive automatically, just copy or move the files to your OneDrive folder using the File Explorer Finder, or save them in your OneDrive folder from an app. Files you upload this way can be up to 2 GB in size. If you installed the OneDrive app on other computers, the files will automatically be added to the OneDrive folders on them, too.

You can also use the File Explorer/Finder to rename and delete files, create new folders, and move files around in your OneDrive folder. The changes will automatically be made in OneDrive and your other computers that have the OneDrive app installed.

• On your Windows or Mac computer, search for and open OneDrive.
• When OneDrive starts, you will be asked to sign in with your account.
• Enter your username@uregina.ca and password. This is the same login you will use for all Office 365 applications.

• With OneDrive, you'll never need to attach files to your emails again, and in fact, we recommend you don't.
• From a collaboration standpoint, it is cumbersome to work on files together when everyone is editing their own copy.
• And from a resource standpoint, emailing attachments duplicates copies.
• You can attach your files using a link. The function appears the same in Outlook, but it will provide the option of attaching the link or an attachment.
• Whenever possible we suggest using the link.

• Yes, you can edit files within OneDrive using the web app versions of Microsoft Office programs, including Word, Excel, PowerPoint, and OneNote. To open a file within OneDrive, click on the file name and choose “Edit Document” and then “Edit in Web App” from the top menu bar.
• When you share a document with another user, you can choose whether to give that user editing rights.
• OneDrive will remember the ten most recent versions of edited documents.

• If it's a Word, Excel, PowerPoint document, there is a Comment tab/section that indicates the person editing and which section they have edited.
• A color corresponding to a person’s name will show in the section they have edited on the document, thereby clearly knowing where changes were made in real time or at a previous time.

You can view a previous version of a file or item on your site as long as versioning was turned on for the library or list where the file or item was saved.

1. Select the file or item that you want to view history.
2. Click Files.
3. Select Version history.
4. In the Version History dialog box select the version of the file or item you need.

In OneDrive web app:

1. Select the document, and click on the three dots (…) next to the document, and select Version history.

To restore a document previous version on your computer:

1. Select the document for which you want to restore an earlier version.
2. Click Files.
3. Select Version history.
4. Open the drop-down menu for the document version you want to restore.
5. Click Restore.
6. Click OK.

In OneDrive web app

1. Select the document, and click on the three dots (…) next to the document, and select Version history.
2. A window pane will open with a list of the history of the document.
3. Select your preferred version you would like to restore, right-click, and select Restore.

• To recover deleted OneDrive files, check your Recycle Bin on your desktop, or go to the OneDrive website and tap or click the Recycle bin folder on the left navigation pane in OneDrive.
• The default retention of deleted items is 90 days.
• If you can find what you are looking for, you can click on Second-stage recycle bin in the Recycle bin folder.

• The files and folders you store in OneDrive are private until you decide to “share” them with specific people.
• As the owner of your documents, you also have the ability to stop sharing files with specific people at any time.

• Refreshing your web browser will usually fix this.

• If you are a Mac user you can use Kanaka.