Council

The Council Agenda Committee shall act on all matters relating to the call of Council meetings and will meet as required in accordance with the Rules and Regulations of council upon receiving a call for a Special Meeting of Council or for planning regular meetings of Council.

Membership

• 3 members of Council

Ex officio:

• President
• University Secretary

Resource: University Secretariat

Roles and Responsibilities:

1. The Council Agenda Committee will be called to meet by the University Secretary to plan the regular meetings of Council as well as in the event that a Special Meeting of Council is requested.
2. The Council Agenda Committee will notify Council of upcoming meetings, and issue a call for submissions of agenda items by Council Committees and Council members.
3. The Council Agenda Committee will review all items submitted and determine which items will appear on the agenda, as well as where they will be placed on the agenda for the next meeting of Council. As articulated in Council’s Rules and Regulations, it is expected that agenda items for Council will normally pertain to broad policy issues and long term interest of the University.
4. Should the Council Agenda Committee determine it is appropriate, they may prepare an advance draft of the agenda which may be circulated as a working paper, soliciting response from the academic community prior to the preparation and distribution of the formal agenda and notice of meeting.

As a voice of Council on the academic mission of the University, the Council Committee on Academic Mission shall recommend reports to Council on matters relating to the academic structure of the University (i.e. Faculties, Academic Units, affiliations or federations) and advise the President on matters that relate to academic planning, programs, academic unit reviews, and university strategic planning.

Membership:

• 8 members of Council, with no more than 2 members representing a Faculty or Academic Unit
• 2 students who are normally student members of Council

Ex Officio:

• Provost and Vice-President (Academic)
• Vice-President (Research)
• Associate Vice- President (Academic)

Resource: Provost and Vice-President (Academic) Office

Note: All committee members, including students and ex-officio members, have voting rights. Each member has one vote.

Roles and Responsibilities:

1. To take an active role in strategic plan development through regular consultation with, and feedback to, the University’s Strategic Plan committee.
2. To oversee and make recommendations concerning regularly scheduled Academic Unit reviews at the University of Regina, receiving reports, consulting with units on responses to, and progress on, Academic Unit Review recommendations, and reporting to Executive of Council and Council, as required.
3. To examine for approval new program proposals referred by CCUAS and CCFGSR, when questions as to possible program duplication or concerns as to implications for academic mission or quality have been raised at those Council committees.
4. To actively participate in the University’s academic planning process through regular consultation with the academic planning committees or the academic planning leads and advise the President on academic planning and the implementation of the University’s academic plan.
5. To consult regularly with the Council Committee on Budget for continuity and effective collaboration.
6. To report and recommend to Council on matters relating to the academic structure of the University (i.e. Faculty, Academic Units, Institutions and Centres that contribute to the University’s academic mission, affiliations/federations, etc.)

Additional Information

Agenda and Minutes
Agendas and minutes for the Council Committee on Academic Mission may be found on UR Source.
If you wish to have an item placed on the CCAM agenda, please email EA.AVP.Academic@uregina.ca.

Academic Unit Reviews
Academic Unit Review 

As a voice of Council on the budgetary matter as they support the academic mission of the University, the Council Committee on budget shall advise the President on matters relating to the University budget and its allocation with respect to practices, policies, planning, and priorities.

Council Committee Membership:

The Council Committee on Budget consists of eight (8) members of Council:

• With no more than two (2) members representing a Faculty of Academic Unit and;
• With no more than one (1) member from Federated Colleges and;
• Two (2) Students, appointed by URSU and the GSA, respectively

Ex officio:

• Vice-President (Administration)
• Provost and Vice-President (Academic)
• Vice-President (Research)

Resource: Vice-President (Administration) Office

Roles and Responsibilities:

1. To review and assess budget principles, allocations and related financials, providing advice to the President from Council on the annual budget
2. To consult with Faculty members, academic staff, staff, students, senior administrators and other resources, as required on financial matters
3. To consult regularly with the Council Committee on Academic Mission for continuity and effective collaboration
4. To evaluate the budgetary implications of proposals for new and substantially revised programs as these proposals are referred by the Council Committee on Undergraduate Admissions and Studies, the Council Committee on the Faculty of Graduate Studies and Research, or Executive of Council in accordance with the Guidelines for Academic Program Approval Process
5. To communicate regularly with the University Budget Team on allocations during the annual budget preparation process

Additional Information

Agendas and Minutes
Agendas and minutes for the Council Committee on Budget may be found on UR Source.

If you wish to have an item added to the Council Committee on Budget agenda, please contact Catherine C. Anderson at catherine.anderson@uregina.ca.

Council Committee Membership:

Ex officio:

• President and Vice-Chancellor
• Provost and Vice-President (Academic)
• Vice-President (Research)
• University Secretary
• Dean, Faculty of Graduate Studies and Research as Chair
• Dean, Centre for Continuing Education
• University of Regina Executive Director or Director of Johnson Shoyama Graduate School
• Associate Deans of Graduate Studies and Research
• President, Graduate Students' Association

Appointed:

• Federated Colleges (one accredited Faculty member from each)
• Accredited Faculty members (2 from each Faculty offering graduate programs; 3 if the Faculty has >100 students
• Elected FGSR members on Executive of Council
• Chairs, FGSR Standing Committees
• 4 graduate student representives of thesis and professional programs. The selection is to be determined by FGSR in consultation with the GSA
• 2 members of Senate

Resources (non-voting):

• Faculty Administrator, FGSR
• Manager, Graduate Scholarships and Awards, FGSR
• Manager, Admissions and Registration, FGSR
• Executive Assistant to the Dean of FGSR

Resource: FGSR Dean's Office

Roles and Responsibilities:

1. To establish and maintain high academic standards across all graduate programs by establishing and updating regulations governing academic standards for admission, academic performance within the program and degree requirements.
2. To recommend new program proposals and updates or eliminations of existing programs to Executive of Council.
3. To review new course proposals, course revisions, and requests to make courses historical.
4. To serve as an advisory body to the Dean of the FGSR.

Note: The Council Committee will have the option to refer new, or substantially revised, graduate academic programs to the Council Committee on Academic Mission (CCAM) or Council Committee on Budget (CCB) when necessary.

Sub-Committees:

There are three standing committees of the Council Committee on the Faculty of Graduate Studies and Research:

1. Scholarship and Awards Committee
2. PhD Committee
3. Program Development and Advisory Panel (PDAP)

The Council Committee on the Faculty of Graduate Studies and Research can delegate authority for some matters to the standing committee(s) and will periodically review the work of each committee. As necessary, sub-committees may be formed to deal with non-routine matters; and that from time to time, and as necessary, Faculty members, or others, who are not on the Council Committee on the Faculty of Graduate Studies and Research, may be invited to attend meetings.

Additional Information

Agendas and Minutes
Agendas and minutes for the Council Committee on the Faculty of Graduate Studies and Research may be found on UR Source.

For additional information on the Council Committee on the Faculty of Graduate Studies and Research please visit the FGSR website.

The Council Committee on Research is responsible for providing strategic advice and recommendations on research initiatives, policy and matters at the University to Council and its representatives and the Vice-President (Research).

Council Committee Membership:

• 3 elected members of Council
• 1 graduate studies, appointed by the GSA, need not be a member of Council

Ex Officio:

• Vice-President (Research)
• Associate Vice-President (Academic and Research)
• Dean, Faculty of Graduate Studies and Research
• Director, Research Office
• Each Faculty's Associate Dean of Research
• Director of UofR campus, Johnson Shoyama Graduate School of Public Policy

Appointed:

• University Library designate
• Each Federated College designate
• Canada Research Chair designate, appointed by the Vice-President (Research)
• Director, University-based Centres/Institutes designate, appointed by the Vice-President (Research)

Resource: Office for Research Services and Office of Research, Innovation and Partnership

Roles and Responsibilities:

1. Recommend the establishment of University-wide research centres/institutes and chairs to Executive of Council for recommendation to Senate.
2. Participate in the review of University-base centres.
3. Recommend policies related to the University’s research endeavors to Executive of Council for recommendation to Senate and to Vice-President (Research) for recommendation to Board of Governors.
4. Develop and review the University’s strategic research planning.
5. Advise the Vice-President (Research) and report to Council and its representatives on initiatives and issues related to research endeavors at the University.
6. Review, recommend and report the awarding of grants from University-wide research funding programs (e.g. Sabbatical Research Grants) and funding initiatives established by the Vice-President (Research).
7. Review and recommend applications to external agencies that have an allocated envelope (e.g. Canadian Foundation for Innovation, NSERC Research Tools and Instruments) to the Vice-President (Research).

Additional Information

Agenda and Minutes

Agendas and minutes for the Council Committee on Research may be found on UR Source.

If you would like to have an item placed on the CCR agenda, please contact Stacey.Hansvall@uregina.ca.

The Council Committee on Student Appeals ensures that the Council has appointed a committee that will hear and decide upon all appeals by students or others on academic matters in connection with any faculty of the university.

Council Committee Membership:

• 4 members of council holding academic appointments (and 4 alternates)
• 3 students appointed by URSU and the GSA (and 3 alternates) including at least one member and one alternate from the GSA

Ex Officio:

• Chair, Council Committee on Undergraduate Admissions and Studies
• Chair, Graduate Studies PhD Committee
• University Secretary (non-voting)

Resource: University Secretariat

Roles and Responsibilities:

1. Appeals by students in connection with academic decisions of any Faculty will be heard by the Council Committee on Student Appeals except for matters of discipline which will be heard by the Council Discipline Committee. Matters such as grades assigned for individual classes or credits given for classes transferred from other institutions will usually not be considered by the Council Committee on Student Appeals.
2. Students must apply, in writing, to appeal academic decisions to the Council Committee on Student Appeals. Applications are to be made to the University Secretary within 30 days of the decision by the relevant Faculty-level appeal body.
3. Grounds for an appeal to the Council Committee on Student Appeals should be based on one or more of the following:
   a) There is additional relevant information which was not considered at the Faculty level.
   b) There was a problem in procedure at the Faculty level.
   c) The substance of the case was not considered correctly at the Faculty level. For example, relevant rules and regulations were applied incorrectly.
4. To recommend to Council the appeal proceedings that will be followed by the Committee. Students appealing to the Council Committee on Student Appeals have a right to a fair hearing in accordance with the rules of natural justice.
5. Decisions of the Council Committee on Student Appeals can be appealed to the Senate Appeals Committee under Section 33 (1) (e) of The University of Regina Act and The University of Regina Senate By-Laws.
6. The meeting dates of the Council Committee on Student Appeals will be pre-set for each semester to consider appeals pertaining to the previous semester and additionally as required at the discretion of the University Secretary.
7. The Council Committee on Student Appeals will report at least annually on its activities to Executive of Council.

Additional Information

For more information on the University-level appeal process, please visit the Governance Office Website.

For any questions regarding appealing to the Council Committee on Student Appeals, please email Student.Appeals@uregina.ca.

Responsible for advising Council on undergraduate academic programs and related academic calendar regulations.

Council Committee Membership:

• 3 members of Council
• 2 undergraduate students, who are student members of Council

Ex Officio:

• University Secretary
• Registrar
• Associate Vice-President (International)
• Dean, Campion College
• Dean, Luther College
• Associate Dean, Academic, First Nations University of Canada
• Each Faculty or Academic Unit's* Associate Dean (Undergraduate) or equivalent

*Arts, Business Administration, Education, Engineering & Applied Science, Kinesiology & Health Studies, Media, Art and Performance, Nursing, Science, Social Work, Centre for Continuing Education, La Cité universitaire francophone

Note: Ex Officio members who are unable to attend a CCUAS meeting may send a designate in their place. Designates must be members of Council to have voting privileges or will otherwise attend as resources or non-voting observers.

Resource: Registrar's Office

Roles and Responsibilities:

Review and recommend approval of undergraduate programs and related regulations to Executive of Council including:

1. Admission requirements;
2. Expectations of academic performance
3. Proposals for new, revised, and deleted undergraduate programs, including majors and minors;
4. Graduation requirements;
5. Academic schedule, which outlines the start and end dates associated with the delivery of instruction

Proposals for new, revised, inactivated, and historical (deleted) courses are received for information. The Committee reserves the right to raise any such course to the table for approval.

Note: The Council Committee can refer new or substantially revised undergraduate academic programs to the Council Committee on Academic Mission (CCAM) or Council Committee on Budget (CCB).

Additional Information

Agenda and Minutes
Agendas and minutes fo the Council Committee on Undergraduate Admissions and Studies may be found on UR Source.

If you have any questions about meeting details, agenda submissions, program templated, motion effective dates, or calendar publications, please email ccuas@uregina.ca.

In support of the academic mission of the University, the Council Committee on Undergraduate Awards shall make recommendations to Council on matters related to the undergraduate awards program.

Council Committee Membership:

• 3 members of Council

Ex Officio:

• Chair of each Faculty's undergraduate awards committee (or designate who is a member of Council)
• One designate from each federated college (who is a member of Council named by the federated college)
• Registrar
• Director, Enrolment Services
• University Secretary
• Student representative (from Council appointed by URSU and excluded from award selection)

Resource: Manager, Student Awards and Financial Aid, Enrolment Services Office

Roles and Responsibilities:

1. To develop, review and recommend to Council the Undergraduate Awards Strategy.
2. To oversee the implementation of the Undergraduate Awards Strategy and programs at the University.
3. To review and recommend to Council policies governing undergraduate awards.
4. Members of the Undergraduate Scholarship Committee will participate in the selection of scholarship recipients for both entrance and continuing scholarships.

The Council Discipline Committee ensures that the University enacts and enforces regulations respecting the discipline of students (the “Discipline Regulations”) in accordance with the principles of natural justice. It is also the body responsible for hearing all student appeals with respect to decisions of academic and non-academic misconduct.

Council Committee Membership:

• 7 members of Council holding academic appointments
• 7 students, who are normally student members of Council

Ex Officio:

• Provost and Vice-President (Academic) or designate
• University Secretary (non-voting)

Resource: University Secretary's Office

Roles and Responsbilities:

1. To carry out such powers as are delegated by Senate in relation to disciplinary matters.
2. To recommend to Executive of Council changes in the Discipline Regulations, in accordance with section 33(1)(f) of the Act and Senate By-Laws 8.2.
3. To recommend to Executive of Council the appeal proceedings that will be followed by the Committee. Students appealing to the Council Discipline Committee have a right to a fair hearing in accordance with the rules of natural justice.
4. To provide a hearing of cases of academic and non-academic misconduct, on request from any student who has been found to have committed an act of misconduct, in accordance with the Senate By-Laws 8.3.
5. To consider petitions from expelled students for permission to apply for re-admission to the University.
6. To publish annually and report to Executive of Council a summary of the Committee’s proceedings over the course of the previous year.

Further infromation:

Grounds for an appeal of a disciplinary decision to the Council Discipline Committee are based on one or more of the following:

1. There is additional relevant information which was not considered by the Investigating Dean or the Associate Vice-President (Student Affairs) (in both cases, the University Officer).
2. There was a problem in procedure during the investigation.
3. The substance of the case was not considered correctly by the University Officer. For example, relevant rules and regulations were applied incorrectly.
4. Even if relevant rules and regulations were applied correctly, the resulting decision is unfair or unreasonable in the circumstances.

Decisions of the Council Discipline Committee can be appealed to the Senate Appeals Committee under Section 33 (1) (e) of the University of Regina Act and the University of Regina Senate By-Laws.

Additional Information

For more information on the University-level appeal process, please visit the Governance Office Website.

For any questions regarding appealing to the Council Committee on Student Appeals, please email Student.Appeals@uregina.ca.

The Council Nominating Committee will ensure that council committees are appropriately resourced with members of Council that have agreed to either volunteer or be elected to serve on a Council committee.

Council Committee Membership:

• 9 members of Council (one from each undergraduate Faculty)

Ex Officio:

• President
• University Secretary

Resource: University Secretariat

Roles and Responsibilities:

1. The Council Nominating Committee will ensure that for all council committees, an annual call for volunteers to fill vacancies on committees requiring Council members will be made by the University Secretary.
2. Depending on the response to this annual call, the Council Nominating Committee will meet to determine if an election is required to fill these vacancies or if these vacancies can be filled by appointment.
3. Should an election be required, the University Secretary will carry out the election consistent with the procedures outlined in section 3.6 of these Rules and Regulations regarding elections of Council members to committees.
4. The Council Nominating Committee must secure permission of volunteers prior to forwarding their name for election and/or to the Executive of Council for appointment.
5. The Council Nominating Committee will prepare a nomination slate for those appointed to committees of Council which will require the approval of Executive of Council at its next meeting. For all committee vacancies filled by election, the result of the election will be reported to Executive of Council either by email or at its next meeting for information.

Council Committee Membership:

• 2 members of Council
• 2 members of Senate
• 1 member appointed by the Alumni Association

Ex Officio:

• Chancellor
• President and Vice-Chancellor (Chair)
• University Secretary

Resource: University Secretariat

Roles and Responsibilities:

1. Have general responsibility for all ceremonial functions associated with the University.
2. Review the relevant sections of the Senate By-Laws relating to the Convocation ceremonies and recommend changes to Council and Senate.
3. Advise the Chancellor and/or President, when requested to do so, with respect to official delegates to represent the University at ceremonial functions.
4. Determine appropriate guidelines and criteria for the awarding of honorary degree.
5. Invite, receive and review suggestions for candidates to whom honorary degrees might be awarded.
6. Recommend for approval to Council and Senate candidates for honorary degrees.
7. Provide adequate resumes for all honorary degree candidates recommended to Council and Senate.
8. Approve convocation hoods when requested by faculty for new degrees.

December 01

• Agenda (PDF)
• Minutes (PDF)

April 12

• Agenda (PDF)
• Minutes (PDF)

December 06

• Agenda (PDF)
• Minutes (PDF)

April 16

• Agenda (PDF)
• Minutes (PDF)

December 06

• Agenda (PDF)
• There are no minutes from the December meeting due to lack of quorum

April 24

• Agenda (PDF)
• There are no minutes from the April meeting due to lack of quorum

November 18

• Agenda (PDF)
• There are no minutes from the November meeting due to lack of quorum

April 14

• Agenda (PDF)
• There are no minutes from the April meeting due to lack of quorum

December 09

• Agenda (PDF)
• Minutes (PDF)

February 25

• Agenda (PDF)
• Minutes (PDF)

September 10

• Agenda (PDF)
• Minutes (PDF)

Feburary 26

• Agenda (PDF)
• Minutes (PDF)

October 29

• Agenda (PDF)
• Minutes (PDF)

September 27 - Special Meeting

• Agenda (PDF)
• Minutes (PDF)

April 25

• Agenda (PDF)
• Minutes (PDF)

March 06

• Agenda (PDF)
• Minutes (PDF)