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Grading System

Contents

 

Graduate students must achieve a grade of 70% or more in order to receive credit for normal graded courses or pass or credit for courses with a different grading mode. Students who are qualifying or probationary may have to achieve a higher overall average than the 70% minimum, if this is a condition of their acceptance.

Qualifying and probationary students who fail one course will be Required-to-Discontinue (RTD).

Fully Qualified graduate students will be classified as probationary after failing one course in their graduate program. Upon successfully repeating the course (or a suitable, approved substitute) the student's status will be changed back to "fully-qualified". A failing grade must be resolved within one year. A second failure in any course will result in the student being discontinued (RTD).  Students with unresolved grades on their academic records are ineligible for FGSR funding including graduate scholarships (GSS), and graduate teaching assistantships (GTA).

NP (Not Passed) grades are considered failing grades and are assigned 55% in the calculation of the average.

The system of normal grading is a percentage system and the following evaluations also apply:

AG Aegrotat Standing MC Maintenance of Candidacy1
AU Audit, No Credit 1 2 N No Credit for hours Shown
AW Audit withdrawal 1 2
NP Not Passed
C Credit NR Not yet reported (Interim grade)1
CW Cumpulsory Withdrawal1 P Pass
DE Deferred Examination W Withdrew From Course2
F  Failure XF Academic misconduct
IN  Incomplete 1 CRC Credit-COVID-19
(Winter 2020 only)
IP In progress (Final grade)1 NCC No Credit-COVID-19
(Winter 2020 only)

1Administrative grades are not included in the calculation of a grade point average or when determining the cumulative hours towards program completion.  IN and DE indicates that an extension has been granted.  IP is an interim grade for a one-term course taught over two or three terms; the final grade is applied to the second term of the course.  NR is used when a course in 'in progress;' this includes courses with an end date beyond the normal end of term.  CW is used when a student is not permitted to complete a course by a disciplinary ruling.

2AU, AW, and W grades are neutral.  Grades of P, C, and AG are passing grades; F and N are failing grades.  These grades are included when determining cumulative hours towards program completion.  These grades have no numeric value, therefore are not included in a GPA calculation.

Graduate Grading System and Descriptions

The University of Regina employs a percentage grading system. A grade of less than 70% is a failing grade for graduate programs. A graduate student may fail (achieve a grade of less than 70%) one course and continue in his/her program. Should a student fail a second graduate class in her/his program, he/she will be required to discontinue from that program.  Graduate Grading Descriptions pdf (35k) including approximate grade equivalencies to alpha and 4.0 grading systems.

Grading Descriptions
Percentage Grades

95-100

An exceptional performance:

  • exemplary knowledge and understanding of the subject material, relevant issues, literature, and techniques
  • the work is original and demonstrates insight, understanding and independent application or extension of course expectations in ways that would contribute significantly to expertise in the relevant field(s) (e.g., it is publishable)
  • demonstrates exceptional depth/scope of research, theory, and techniques supported extensively by the relevant literature and far exceeding course expectations
  • exceptional level of analytical and critical ability demonstrating independent application of  unique and multi-perspective solutions to complex problems related to the subject material
  • the work contains no errors in grammar, spelling, format, citation style, or referencing and is well communicated, coherent, clear, and highly persuasive

90-94

An outstanding performance:

  • superior knowledge and understanding of the subject material, relevant issues, literature, and techniques
  • the work demonstrates original thinking, new analysis, or new interpretation and outstanding ability to integrate multiple perspectives in comprehensive and complex ways
  • demonstrates outstanding depth/scope of research, theory, and techniques supported extensively by the relevant literature and exceeding course expectations
  • outstanding level of integration of course material demonstrating analytical and critical insight, understanding, and independent application or extension of course expectations in relation to difficult problems related to the subject material
  • the work contains no errors in grammar, spelling, format, citation style, or referencing and is well communicated, coherent, clear, and highly persuasive

85-89

An excellent performance:

  • excellent knowledge and understanding of the subject material, relevant issues, literature, and techniques
  • the work demonstrates original thinking, new analysis, or new interpretation and makes insightful points that represent a high level of integration, comprehensiveness and complexity
  • demonstrates excellent depth/scope of research, theory, and techniques relevant to course expectations and appropriate  literature
  • excellent ability to solve difficult problems related to the subject material and/or to examine the material in a critical and analytical manner
  • the work contains no errors in grammar, spelling, format, citation style, or referencing and is well communicated, coherent, clear, and highly persuasive

80-84

A very good performance:

  • very good knowledge and understanding of the subject material, relevant issues, literature, and techniques
  • the work demonstrates ability to apply knowledge and understanding in new ways and/or to provide new analysis or new interpretation
  • demonstrates a good depth/scope of research, theory, and techniques relevant to course expectations and appropriate  literature
  • very good ability to solve moderately difficult problems related to the subject material and/or to examine the material in a critical and analytical manner
  • the work is relatively free of errors in grammar, spelling, format, citation style, or referencing and demonstrates very good communication, coherence, and clarity

75-79

A good or satisfactory performance:

  • good knowledge and understanding of the subject material, relevant issues, literature and techniques
  • the work is complete and some new analysis or new interpretation is provided
  • arguments are supported by evidence and demonstrate a good depth/scope relevant to course expectations and relevant literature
  • good ability to solve moderately difficult problems related to the subject material and/or to examine the material in a critical and analytical manner
  • the work contains few errors in grammar, spelling, format, citation style, or referencing and demonstrates satisfactory communication, coherence, and clarity

70-74

A minimally acceptable performance or marginal pass:

  • a basic grasp of the subject material, relevant issues, literature and techniques
  • the work is complete, but little new analysis or new interpretation is provided
  • arguments are sufficiently supported by evidence and demonstrate minimally acceptable depth/scope relevant to course expectations and relevant literature
  • basic ability to solve moderately difficult problems related to the subject material and/or to examine the material in a critical and analytical manner
  • the work contains multiple errors in grammar, spelling, format, citation style, or referencing and/or there are difficulties in effective communication, coherence, or clarity

0-69

An unacceptable or failing performance:

  • a weak grasp of the subject material, relevant issues, literature and techniques
  • the work is incomplete, with no new analysis or new interpretation
  • arguments are not supported by evidence and/or demonstrate very limited depth/scope relevant to course expectations and relevant literature  (See also the Faculty of Graduate Studies and Research (FGSR) policy on ‘academic conduct and misconduct’ http://www.uregina.ca/gradstudies/grad-calendar/policy-univ.html#conduct)
  • unsatisfactory ability to solve moderately difficult problems related to the subject material and/or to examine the material in a critical and analytical manner the work contains many errors in grammar, spelling, format, citation style, or referencing and/or there are substantial difficulties in effective communication, coherence, or clarity
University of Regina Numeric Percent Grading System Approximate Alpha Equivalents Approximate Numeric 0.0-4.0 Equivalents
90-100 A+ 4.0
85-89 A 4.0
80-84 A- 3.7
75-79 B+ 3.3
70-74 B 3.0
0-69 F 0.0


Calculation of Averages for Graduate Students

Standing will be determined on the basis of weighted percentage average (WPA) computed by dividing the sum of the credit hours times the marks accumulated during the term by the total credit hours attempted. In summary, WPA is calculated as:

The sum of (credit hours X marks)
The sum (credit hours)

For purposes of the calculation, a grade of NP is calculated at 55%, a grade of XF is counted at 0%. The minimum passing grade for all course work completed as a graduate student is 70%. Competence in writing skills is required in courses at the University of Regina.

Grades Assigned on Withdrawal. The part of term is divided into three periods for grades:

  • Period 1: no grade; the course does not appear on the student's official transcript.
  • Period 2: grade of W; appears on the student's official transcript but is neutral in the calculation of grade point averages.
  • Period 3: grade of NP: appears on the student's official transcript and is a failing grade that counts as 55% in calculation of grade point averages.

After the end of period 2 (= the “academic withdrawal deadline”), a grade can be converted from NP to W only with the authorization of FGSR which will normally gives its approval only when a withdrawal is requested for reasons beyond the student's control (for example, illness, accident, involuntary job transfer, or serious personal problems). Requests received after the end of the term will usually only be considered in terms of a full withdrawal from all of the term's courses. A written request may be, and supporting documentation will be, required (supporting documentation will be treated as confidential). Regardless of whether or not there is an associated fee adjustment, students who are on student loan funding during a term in which they withdraw for medical or compassionate reasons should notify Saskatchewan Student Loans of their withdrawal, and provide a copy of the supporting documentation.

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Deferral of Final Examination and/or Term Work

Grounds for Deferral. Extensions on deadlines for completion of assignments or writing of final examinations may be granted to students on the basis of illness, accident, or other extreme and legitimate circumstances beyond their control.

Authority to Approve Deferrals During the Term. The authority to approve deferrals of term work (assignments and mid-term examinations) within the term belongs to the instructor of the course. All deferred work must be completed by the date of the final examination (or, if there is no final examination, by ten days after the start of the examination schedule for Fall/Winter terms and within five days for the Spring/Summer term) in order to allow the instructor to submit grades promptly. In the case of mid-term examinations, the instructor may assign a make-up examination or may transfer the weight of the examination to another examination or assignment, including the final examination. Some line-faculties have regulations governing this process.

Authority to Approve Deferrals Beyond the End of the Term. The authority to approve deferrals of final examinations and/or term work beyond the date of the final examination rests with the Dean of FGSR.

Making an Application for a Deferral Beyond the End of the Term. Students must apply using a Graduate Student Application for Deferral of Term Work and/or Final Exam Form available from the FGSR office or the web site. As well, they should notify their academic unit and their instructor of their difficulties as quickly as possible, by telephone or e-mail if they are unable to come to the university. The student submits the form with supporting documentation to the instructor who completes the relevant section of the form and forwards all materials to the Dean of FGSR.  Requests for deferral received more than 3 days after the final day of the examination period will be denied.

Supporting Documentation. Supporting documentation is required and must be submitted before a deferral is approved. For illness or accident, students must provide the University of Regina Student Medical Certificate to their physician to complete and ensure that it is received in the FGSR office. The physician should clearly indicate the start and end dates of the illness and the student's inability to write an examination, to complete assignments, and/or to attend classes as relevant to the request. The approved form may be printed from the web www.uregina.ca. For other circumstances, students should consult the FGSR office.

When a decision has been made, the Dean or designee will forward the form to the Registrar's Office who will inform the student and the instructor.

Maximum Length of Deferral. Outstanding course assignments must be submitted, and deferred final examinations written, by January 31 for Fall courses, by May 31 for Winter courses, and by September 30 for Spring/Summer courses. In cases of prolonged illness or other incapacity, the Dean has the authority to extend the deferral to the end of the term: that is, to the end of Winter term for Fall courses, to the end of Spring/Summer term for Winter courses, and to the end of Fall term for Spring/Summer courses. Students who are unable to complete the deferred work by the deadline may be eligible for aegrotat standing or a medical or compassionate withdrawal and should consult FGSR before the expiry of the deferral.

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Grading of Deferrals - Deferred (DE) and Incomplete (IN) Grades

An interim grade of DE ("deferred") is assigned for a deferred final examination or deferral of both final examination and term work. An interim grade of IN ("incomplete") is assigned for deferral of term work alone. When the deferred final examination has been written, and/or missing work completed, the instructor (or, in the instructor's absence, the department head or department head's designee) will grade the work and assign a percentage grade to replace the interim grade.

Beginning on May 15, September 15, and January 15 for the previous Fall, Winter, and Spring/Summer courses respectively, the Registrar's Office will convert any unreplaced grade of DE to a grade of NP, and any unreplaced grade of IN to a percentage grade based on the portion of the course completed or to a grade of NP, as determined by the instructor and approved by the Dean. The grades of students who were granted a deferral only to the end of the first month of the subsequent term may be converted by the Registrar's Office earlier than the schedule indicated above.

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In Progress (IP) Grades

IP grades are given in the first term of courses that are timetabled over two or three terms. A grade of IP must be submitted for the course in the first term. Grades of IP are not calculated in the average.

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NR Grades

When completion of a course is delayed, for reasons intrinsic to the course, beyond the due date for submission of grades, the Dean upon request from the instructor may approve the assignment of grades of NR for those students who are affected, until the course can be completed.

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Aegrotat Standing

In rare circumstances, aegrotat standing in one or more courses in a term may be granted on medical or compassionate grounds to a student who meets the following conditions:

  • the student is prevented from completing the term by serious illness or other extreme circumstances beyond the student's control;
  • the student's illness is certified by a physician, or, other circumstances are certified by a professional in the relevant field or confirmed by other documentation acceptable to the dean;
  • a deferral of term work and/or final examination is not appropriate because of the nature or severity of the illness or of the other circumstances;
  • the student has completed at least 50% of the work contributing to the grade in the course; and,
  • the instructor of the course confirms in writing that the student has demonstrated an understanding of the course material.

Aegrotat standing is granted by the dean of the faculty or college in which the student is enrolled.  The uncompleted work may be term work, the final examination, or a combination of the two.

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Grade Change Forms

Grade change forms must be submitted to FGSR for final approval for any grade that will be changed after initial submission, such as IN, DE, and NR grades or in cases where there is an informal reassessment after an initial grade has been approved.  These forms are available from department and faculty offices. Grades should be resolved as quickly as possible in order that the student's efforts to obtain funding are not hampered. Any unresolved grade will render the student ineligible for FGSR funding.

Since the recording of grades for a course is the formal dissolution of the course and the final record of results, instructors may not initiate a grade change for a grade as a result of subsequent special consideration being given to a student, such as further examination or submission of more work.

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Undergraduate Courses

Some graduate programs allow students to take a senior (3rd or 4th year) undergraduate course for credit towards their graduate degree. These courses must be directly applicable and are subject to FGSR academic requirements and thus a grade of 70% or more is required in order to pass.

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Web Mark Entry (WME)

Guide to Web Mark Entry for Instructors

WME is used to enter all grades into the Banner/Caspur system. Instructors are to attend the available training to learn how to utilize WME. Grades are submitted by the instructor through WME to the Department Head (or designate) for approval, and then to the Dean of FGSR for final approval. Once approved at this level, they are official and are posted on Banner and UR Self-Service. If you experience difficulties with WME, contact the Registrar's Office at 306-585-4173 or by e-mailing UofR.Grades@uregina.ca

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Deadlines to Submit Grades

Faculty must submit grades for courses with final exams within five days (excluding Sunday) after the examination date.  For courses without final exams, grades must be submitted by the instructor offering the course no later than ten days (excluding Sunday) after the start of the final examination period.

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Reassessment of Grades

Students have the right to request the reassessment of any grade. In normal graded courses, at least 75% of the work is to be of such a nature that it can be reassessed by an independent examiner. When an instructor wishes to deviate from established practices and especially when methods of evaluation may make it impossible to follow these regulations, such evaluation methods require approval by the Dean of FGSR. Non-adherence to these regulations may necessitate permission being granted to the student for a second examination/evaluation.

Informal Reassessment Regulations
While the Course is in Progress. Students are entitled to request reassessment of any work that contributes to their final grade. If the instructor's reassessment results in a lower grade or no change, a student may, in cases of disagreement between the student and the instructor, appeal to the department head or other appropriate officer.

When the Course is Completed. A disagreement over a final grade should first be discussed with the instructor. The instructor will review the grading records and if an error is found, the grade will be changed accordingly. A student who is unable to contact the instructor should contact the head of the academic unit.

Formal Reassessment Regulations

If a student is not satisfied with the outcome of the informal discussion they may submit a formal grade appeal to the Registrar’s Office. The following documentation must be submitted:

  • a completed Appeal of Grade form;
  • a letter specifying the grounds for the appeal and the date of the informal discussion with the instructor; the original (graded) copy of the term work (students are responsible to retain original (graded) copies of their term work, including downloading copies of graded term work from UR courses).; and
  • the required fee.

Initial Review
The Registrar’s Office will:

  • confirm all required documentation and that the required fee has been received; and
  • forward the appeal to the Dean of FGSR to coordinate the review.

Determination of Grounds
The designated individual within a faculty, federated college, or academic unit will:

  • decline to proceed if the student has not established sufficient grounds; or
  • proceed with the appeal if sufficient grounds have been established; and 
  • FGSR will notify the student via their UofR email address of the status of their appeal (declined or proceeding).

Review of the Term Work
On the determination of sufficient grounds the designated individual within a faculty, federated college, or academic unit will coordinate a review of the term work with an instructor, or instructors, in the same discipline. This may result in one of the following outcomes:

- the grade remains the same; or
- the grade is increased; or
- the grade is lowered

The Faculty of Graduate Studies of Research will advise the student of the result of the reassessment. The outcome of the reassessment of a grade is final.

During the term and at examination time, instructors will maintain proper records of the assessments of the different parts of the work subject to assessment. Students' final examination papers will be retained for a period of six months.

Students should retain all graded work returned to them by the instructor in order to facilitate a proper reassessment. Copies of term papers should always be retained by students. When a reassessment is requested, the student is responsible for providing the written work to be reassessed.

The reassessment of grades shall be granted high priority and the results of a reassessment shall be conveyed to the Office of the Registrar as soon as possible.
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Grade Changes Due to Arithmetical Errors

Instructors may initiate a grade change because of an arithmetical error or erroneous marking within a time period not exceeding the end of the next term after the course was offered.

Interim Grading During Investigation or Appeal of Academic Misconduct

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If a grade roster must be submitted when a student is under investigation for, or has appealed a ruling of, academic misconduct, the instructor will enter a grade of NR (Not Yet Reported) for that student.