Registration

Signing Up for Classes

How To Register Online Using UR Self-Service

This page will walk you through how to sign up for GRST 800AA, a course all graduate students are required to take. It also provides additional details about registering for other courses. Your student identification number is the nine-digit student number that you receive when you are admitted to the University of Regina. Your initial password is your birth date in the DDMMYY format

Login:

Login to UR Self-Service located at the end of the University of Regina home page.

If necessary, please update your information found under the Personal Information tab to ensure that any mail/e-mail reaches you in a timely and correct manner. You are also encouraged to change your PIN on a regular basis.

Access your student record and check for holds:

a)  Choose the Student Services tab

b)  Select Student Records

c) Go to View Holds to certify that you will not be prevented from registering (i.e. owe money). If holds exist, contact the Faculty of Graduate Studies and Research. If no holds exist, continue. 

View Classes and Register:

a)  Go back to the main Student Services and choose Registration.

b)  Go to Search for Classes.

     Note: The Class Catalog found under Search for Classes is a list of those courses that are
     being offered in the current semester. The Course Catalog/Subjects Offered link is a list
     of all approved courses and their descriptions.

c)  Select the appropriate term, then click the Submit

d)  Choose your subject and course level from the appropriate drop down menus. To register for GS800AA, go to Graduate Studies and click the Class Search button.

e)  A list of classes will appear. Click on View Sections

f) To register for classes, click on the check box for the course(s) you would like to select and click the Register button at the bottom of the page.

g)  You are now registered for GRST 800AA. To complete this online course, go to URCourses.

Note the Course Reference Number (CRN) for the class. You will need this number if you wish to drop a class. The CRN is noted in your Detailed Class Schedule.

Other Registration Information:

Variable Credit Hours – Some courses allow you to change the number of credit hours you are taking (thesis, practicum, etc.). The credit hours will default to the minimum value. 

Click on the value below "Cred" and the following screen should appear.

Please change to the appropriate number of credit hours. If you are unsure if you need to adjust your credit hours, please contact your graduate program advisor.

Registration Confirmation – You can confirm your registration by going through the following steps.

Go to Student Services again.

Go to Registration.

Note: All graduate students must register for a minimum of 3 credit or 3 billing hours in any semester they register.

Online registration allows to you to register in any course, regardless of whether or not it counts towards your program. Confirm that the courses you have chosen count towards your degree. You need to seek permission from your academic unit to register for any course outside of your program.

Things can, and do, go wrong during a term. Below is information about the situations that we see the most frequently regarding registration. Please consult the Graduate Calendar for more information, or contact us (grad.studies@uregina.ca) for clarification. Below is a summary of what options you have if you have a medical or personal emergency that causes an interruption in your studies. For any situation, take action quickly, inform your supervisors or professor and get documentation.

Deferrals

Deferral of course work or final exams.

For a sudden short term illness or other problem that prevents you from completing specific course work or a test, you can request a deferral of the course work or final exams. Deferrals need to be requested immediately and the process is different depending on if it is term work that is being deferred or a final exam.  

Deferral of course work and term exams during term

For deferrals of term work or term exams you need to speak with the course instructor. This needs to be done before the work is due or before the day of the exam. Deferred course work should be completed within 5 days of the last day of term.

Deferral of course work and term exams after the end of term

Requests for deferrals after the end of term are subject to the approval of the Dean (or designate). Students must submit an Application for Deferral of Course Work and/or Final Exam with supporting documentation within three days of the end of term.

Deferral of final exam

If you are unable to write a final exam you need to contact your instructor or department right away. You will need to submit an Application for Deferral of Course Work and/or Final Exam with supporting documentation within three days of the scheduled exam.

Aegrotat Standing

This is a very rare grade, and it is only given by the Dean of FGSR when a student has a sudden illness or a situation that is so serious that a deferral is not feasible. The student must have completed at least 50% of coursework and demonstrated an understanding of the course. Students cannot apply for this.  

Withdrawals

Withdrawal from a Class during Term

If a course is not going well or is not what you expected, you may withdraw from the course. There may be financial and/or academic consequences depending when you withdraw. It is to your advantage to take the necessary actions as soon as you have made your decision to withdraw from a course.

If you do not withdraw early enough, you will receive a grade of W on your transcript. This is a neutral grade, neither a pass nor a fail. If you are an international student, you should consult with UR International to find out how withdrawing from a course may affect your study permit status. After the deadline to withdraw, withdrawing from a course will result in a failing grade.

You may withdraw from a class using the following the steps below.

• From the main Student Services menu, click on the Registration link.
• Click on the Add/Drop/Search for Classes link.
• You will see the list of classes you are registered for in a table underneath the introductory text.
• Go to the row that lists the class you wish to drop.
• In the drop down menu, choose “Drop Self Serve.”  The menu item will also list how much of a refund you will receive, and any impact dropping the class will have on your grades.
• Click on the “Submit Changes” button at the bottom of the page.

Medical or Compassionate Withdrawal

If you have a very serious medical concern or a personal problem that prevents you from completing a course, or an entire term, you can apply for a medical or compassionate withdrawal. This is different from a standard withdraw because: 

• you need official documentation,
• you can get a refund for tuition paid, and
• you may be eligible to do this past the deadlines for withdrawals.    

To do this you need to complete a form. You may get a refund for tuition paid if you have an unexpected event that prevents you from completing the term or a course. The Registrar’s Office makes all decisions regarding tuition refunds once you have submitted the form. Grade adjustments are the purview of FGSR; you may receive a W for a course past the normal drop deadline, as opposed to a failing grade.

The deadline for application is one calendar year from the end of the term for which the adjustment is requested. If you apply for a Medical or Compassionate Withdrawal after the term is over, you must withdraw from all the courses in the term.

Leaves from Program 

Leave of Absence

If you have a foreseeable serious medical or personal concern that will interrupt your studies, you may apply for a Leave of Absence (LOA). For example, if you have a baby, need to care for a seriously ill family member or have a significant medical concern you could take a leave of absence. A leave of absence is not given so that a student can accept employment or pursue another degree (in these cases a Voluntary Withdrawal is the appropriate action).

The standard length of a leave of absence is one year, but you may request to return sooner. Students can only take one leave of absence in their program (an exception is made for maternity and parental leaves).

For a leave of absence, please apply through UR Self-Service. This application must be submitted a month before the term in which you want the LOA to start. You will need to provide official documentation of the situation that is interrupting your studies. A leave of absence will not be granted retroactively.

Voluntary Withdrawal

You may take a Voluntary Withdrawal from your program at any time. A Voluntary Withdrawal is the appropriate action if you will be absent from your program for an extended period of time.

If you wish to continue with your program after a Voluntary Withdrawal you need to apply for reinstatement. Reinstatement is not guaranteed. The decision whether or not to reinstate a student is made by the student’s unit and FGSR.

Voluntary Withdrawal requests are made through UR Self-Service. Voluntary Withdrawals will not be granted retroactively. 

When you want to return to your program, you must apply for reinstatement. To do this, submit the request through UR Self-Service. The request must contain an outline of what needs to be completed and the schedule for completion. The Graduate Calendar contains further details.

Full-time

The following is considered full-time registration:

• Registration in 6 credit hours or more in a semester

• Registration in any JSGS internship (JSGS 850AA-ZZ)

• Registration in Psychology internship classes (PSYC 876-879, PSYC 880AA, PSYC 880AB)

• Registration in any Co-op Work Term course (CS 601, 602, ENGG 601, 602)

• Registration in any work placement course (GRST 600, GBUS 801, 802, 803, MBA 801, 802, 803)

• Registration in GRST 995AA for post-program students who have completed courses and other program credit hour requirements, but who have not finished writing or defending their thesis

• Registration in GRST 996AA, for students who have received approval for an extension

• Registration in the last requirements of a graduate program (e.g. just have one course remaining); and students who will otherwise be engaged in thesis research/writing. These students register in the required credit hours, but registration must be for a minimum of 3 credit hours. Students in this category must contact FGSR who will notify Financial Services to adjust their Income Tax (T2202) form.

Part-time

The following is considered part-time registration:

• Registration in less than 6 credit hours in a semester

• Registration in GRST 995AB for post-program students who have completed course and other program credit hour requirements, but who have not finished writing or defending their thesis and who are using university facilities

• Registration in GRST 996AB, for students who have received approval for an extension

• Registration in GRST 999 (non-resident maintenance) for students not using university facilities

Registration must be for a minimum of 3 credit hours for students who have credit hours remaining in their program.

Note: While the above outlines registration requirements that meet FGSR’s definitions of full-time and part-time registration, please note that the National Student Loans Centre, the Canada-Saskatchewan Integrated Student Loans Program, and the Canada Revenue Agency may have different requirements for full-time and part-time registration. It is up to students to ensure they meet the necessary requirements, if needed.

The Faculty of Graduate Studies and Research requires students to submit a form if they wish to audit a class.

Graduate students may only request to audit a maximum of one course per semester while registered in a graduate program.

Audit Registration requires the approval of the course instructor, which is not normally given until the last business day before the start of the course. Audit Registration cannot be completed online. Some courses are not open to auditors.

Auditors may attend lectures, but may otherwise participate in classes only to the extent permitted by the instructor. Once registered, students appear on the class list and the audited courses appear on their transcript. Students who formally withdraw or cease attending receive a grade of AW; those who formally withdraw may be eligible for a refund of tuition.

There are multiple opportunities and financial incentives for you to travel, work with other professors and partner with industry.

The U of R provides scholarships to support your attendance at conferences or study in another location:

• Conference travel awards are found in the Graduate Awards Portal (GAP).
• Study Abroad & Global Mobility Office

Mitacs, a national not-for-profit designed to connect research with industry, has opportunities for you to study abroad and partner with organizations.

• Partner with a professor from another University for a 12-24 week research project
• You, your supervisor and a partner organization develop a research project
• Postdoctoral fellowship opportunities.