Ethics Forms, Policies and guidelines

Beginning December 9, 2025, the new Research Ethics Amendments and Renewals modules will be available in Converis. This will be a soft launch period until January 1, 2026, during which researchers may submit amendments and renewals using either the current PDF forms or the new Converis modules. For information on how to submit renewals and amendments please see our Researcher Renewal and Amendment Quick Sheets and Videos that take researchers through the process of submitting renewals and amendments in the Guidance Notes and Manuals for Converis below. Effective January 1, 2026, all Ethics Amendments and Renewals must be submitted through Converis, as PDF submissions will no longer be accepted.

Attention Important Data Storage and Residency Notification: Alternate Canadian Data Storage and Residency Options for Researchers (Pdf)

Converis

This project has been partially funded by the Research Support Fund awarded by the Government of Canada to assist with the indirect costs of research

All new applications to the Research Ethics Board are submitted and reviewed using the online platform Converis. There are 4 application types, Standard which replaces the Biomedical and Behaviour forms, Secondary Use of Data, Course Based, and Approved by Other Institution.

Submit all amendments, renewals and closures using the previous electronic forms (below) submitted via email to research.ethics@uregina.ca

Click the following button to log in to Converis:
(Use Novell credentials to login - the same as URCourses, URSource

Login to Converis

Students (Graduate or Undergraduate) must request access to Converis. This is done using a link in the Student tab of UR Self-Service.

To request access:

1. Click on the 'Student' tab
2. Click 'Student Records'
3. Click 'Converis Access Request'

Access requests take 24 hours to process, including during university closures. Please note, if there are issues, these will be resolved during business hours.

U of R Staff members (not faculty), Community Members, Adjunct Professors, Professor Emeritus, or faculty and staff from one of the 3 Federated Colleges, or if you are affiliated with an external institution, please email research.ethics@uregina.ca using the subject line: Converis Access Request.

In the email include:

• First and last name
• E-mail
• 9-digit U of R ID number (if applicable)
• Department/Unit/Federated College
• Which group you belong to (staff, adjunct etc.)

Guidance Notes and Manuals for Converis:

Guidance Notes for the Standard REB Application Form (Converis) (PDF) 
Converis Ethics Manual and FAQ - Researcher (PDF)
Guidance Notes for the Standard REB Application Form (Converis) (PDF)
Converis Ethics Manual - Reviewer (PDF) 
Converis Ethics Quick Sheet - Reviewer (Word Doc)  
Converis Ethics Manual - Chair (PDF) 

Converis Amendments Quick Sheet (PDF)
Converis Renewals Quick Sheet (PDF)
Converis Amendments - Video Tutorial
Converis Renewals - Video Tutorial
News on Converis Amendment and Renewals

Converis Application Power Points and Presentations (Researcher and REB Reviewers):

Powerpoint and Zoom Recording (Intended for REB Reviewers)

Submitting an Application to REB using Converis

Surveys

If your research project involves a survey that you would like to conduct online, you are encouraged to use Qualtrics, for which the University of Regina has a site license. Information on and access to Qualtrics is available under Information Service website. 

Surveys involving study of the university as an institution and its faculty, staff, and students must adhere to the Surveys policy.

Release of Research Funds Prior to Ethics Review (Doc)

Continuing Review Documents (Amendments, Renewal Forms, Adverse Event and Incident Report Forms)

All changes to research protocols, information, consent documents, advertisements, study instruments, etc. must have REB review and approval prior to implementation, except where necessary to eliminate immediate risk to study participants.

Amendment Request Form (Doc)