Reporting Procedures if a Faculty or Staff Member is Ill

[updated September 2022]

The information provided below offers guidance to faculty and staff when testing positive for COVID-19 or are experiencing COVID-19 like symptoms to prevent the spread of the virus.

Faculty/Staff General Ill Response Procedures

  • Members of the campus community must be self-monitoring daily for the development of COVID-19 like symptoms. Regular rapid antigen testing is also strongly encouraged.  Testing kits are available for faculty, staff, and the general public, free of charge, at Campus Security (UofR main campus), Research and Innovation Centre 120.

  • All faculty/staff must practice good respiratory/hand hygiene while on campus and use appropriate preventative cleaning/disinfection practices for common touchpoints in their workspaces.
    Wearing a mask is no longer required in any indoor spaces on our campuses, however, will continue to be encouraged and welcomed.    Please respect the choices of others.

  • Members of the campus community must not come to campus if they feel unwell, test positive for COVID-19, or are experiencing COVID-19 symptoms.

Procedure if Faculty or Staff member is experiencing COVID-19-like symptoms

  • If a faculty or staff member experiences symptoms and/or tests positive for COVID-19, when arriving or while working at the University, they must be separated from others and leave campus immediately.

  • If a faculty or staff member is experiencing COVID-19 like symptoms, or tests positive for COVID-19, they should follow the guidelines in the Illness Flowchart here.

  • All faculty and staff must notify their supervisor or department if they are unwell and unable to come to work or are self-isolating. Sick notes are not required to inform supervisors of requirements to self-isolate.

  • You are encouraged to report your illness to Health, Safety, and Wellness by using the Report an Illness page or by contacting  All medical information will be kept confidential.

  • Follow all recommendations provided by Public Health here.

Supervisor/Instructor Procedures

  • Email Health, Safety, and Wellness (HSW) at to report an illness in your area.

  • Instruct the ill person to leave campus/not to come to campus and to call 811. If they are a student employee who lives on campus in shared accommodations, advise the student to contact Housing Services at (306) 585-5450 to be moved to an isolation room.

  • Remind work associates to self-monitor for COVID-19 symptoms, be vigilant with hand hygiene, respiratory hygiene, cleaning, and disinfection protocols.

    Take care to not disclose a worker’s illness to others or compromise their privacy.


For a printable version of these procedures click here File (324 KB)